Introduction

Lesson 2: Being familiar with the Formatting of Table Cells, Columns

and Rows

Description:

This lesson covers one of the performances required in creating and

formatting table.

In this lesson, you will learn how to

format table cells, columns and rows using the following commands:
change table size;
split a table;
merge cells;
apply table style; and
use borders and shading.

To satisfactorily complete this lesson, you are expected to

become familiar with changing Table Size, splitting and merging cells;
get a score of at least eight (8) points in Activity # 1;
become familiar with applying table styles, borders and shading; and
get a score of at least ten (10) points in Activity # 2.
.

Internet and Computing Fundamentals | LO 5: Create and Format Tables 1

 Information Sheet
CHANGE THE TABLE SIZE

Rows, columns, and cells can be added to a table using the Layout tab Rows &
Columns group or the context menus. You can also change a tables size by
removing elements, splitting a table, or resizing the overall dimensions.

Change Column Width and Row Height

By default, tables are created with equal column widths spanning the width of the
table unless you manually draw them. You can change each column to a specific
width you set or use AutoFit to adjust the width to fit the longest entry in the
column. Row heights change vertically as needed to accommodate lines of text or
larger font sizes.

Change Column Width and Row Height by Dragging

1. Place the mouse pointer on the right border of the column
whose width you want to change or on the bottom border of
the row height you want to change. The mouse pointer
changes to a resize pointer, showing the opposing
directions in which you can drag.
2. Drag the border to increase or decrease the size.

CHANGE COLUMN WIDTH PRECISELY

1. Right-click the table that contains the columns

whose width you want to change, and click Table
Properties on the context menu.
2. In the Table Properties dialog box, click the
Column tab.
3. Click Previous Column or Next Column to select
the initial column you want to set.
4. Click the preferred width check box, and set a
width in inches or as a percentage of the table
width.
5. Repeat steps 3 and 4 to change the width of other
columns.
6. Click ok.

Change Column Width to Fit Contents

1. Right-click the table whose columns you want

to adjust to fit their content.
2. Click AutoFit.
3. Click Autofit to contents

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 Information Sheet
Note:
You can also adjust or change the height of selected rows using
commands that apply to the column width.

SPLIT A TABLE

You can divide a table along any of its rows to split it into segments. Word will
divide longer tables when it creates automatic page breaks, although you might
find it handy to be able to control exactly where the break occurs in the table.

1. Click a cell in the row below where you want the split to occur.

2. In the Table Tools Layout tab Merge Group, click Split Table. A blank
paragraph is inserted between the two tables

Internet and Computing Fundamentals | LO 4: Format a Document. 3

 Information Sheet
Split a Cell

1. Bring your mouse pointer position inside a cell that you want to divide into
multiple cells.

2. Now click the Layout tab and then click Split Cells Button which will display
a dialog box asking for number of rows and columns to be created from the
selected cell.

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 Information Sheet
3. Select the desired number of rows and columns which you would like to
have in resultant cell and finally click OK button to apply the result.

Merging Cells

1. Bring your mouse pointer position inside the first cell you want to merge.
2. Now press Shift key and click the cells around the cell which you want to
merge into the first cell. This will highlight the cells which you click and they
will be ready to be merged.

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 Information Sheet
3. Now click the Layout tab and then click Merge Cells Button which will merge
all the selected cells.

4. After merging the cells, all the content of the cells will be scrambled which
you can fix later as you like. For example, you can convert the merged cells
text into title or some other description.

Internet and Computing Fundamentals | LO 4: Format a Document. 6

 Activity Sheet
Activity # 1

Instruction:

Based on what you have learned from the previous lesson, you will perform the
task given in this activity.
You have 20 minutes to complete this activity.
You must get a score of at least eight (8) points to pass this activity.
Inform your teacher after completing the procedure for checking and
discussion.

Procedure:

1. Make sure the Creating the Table# 1 file is open.

2. Set the column width to 1 inch and row height to .2 inch.
3. Drag to select the first three cells in the table.
4. Select the Table Tools Layout tab on the ribbon.
5. Click the Merge Cells icon. The cells will now become a single cell
spanning three columns.
6. Click in the last cell on the second row.
7. Click the Split Cells icon.
8. When the Split Cells dialog appears enter 2 for the number of rows
and columns. Click OK when done. The cell will be split in to 4 cells.
9. Click the Eraser icon on the toolbar. Your mouse pointer will change
to an eraser shape.
10. Drag your mouse over a line between two cells of second and third
column in third row to remove that line.
11. Click the Erase icon again to turn it off if necessary.
12. Save your work as Creating Table # 2 as your filename.

Internet and Computing Fundamentals | LO 5: Create and Format Tables 7

 Activity Sheet
Acceptable Answers:

Internet and Computing Fundamentals | LO 5: Create and Format Tables 8

 Information Sheet
Apply Table Style
1. Click anywhere on the table. The Design tab will appear on the Ribbon.
2. Select the Design tab and locate the Table Styles.
3. Click the More drop-down arrow to see all of the table styles.

4. Hover the mouse over the various styles to see a live preview.
5. Select the desired style. The table style will appear in the document.

To Change the Table Style Options:

Once you've chosen a table style, you can turn various options on or off
to change the appearance of the table. There are six options: Header
Row, Total Row, Banded Rows, First Column, Last Column, and
Banded Columns.

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 Information Sheet
1. Click anywhere on the table. The Design tab will appear.
2. From the Design tab, check or uncheck the desired options in the
Table Style Options group.

3. Depending on which Table Style you're using, certain Table

Style Options may have a somewhat different effect. You may
need to experiment to get the exact look you want.

BORDERS AND SHADING

Add Borders to Table

1. Select the table to which you want to add border. To select a table, click
over the table anywhere which will make Cross Icon visible at the top-left
corner of the table. Just click this cross icon to select the table.

2. Click the Border Button to display a list of options to put a border

around the selected table. You can select any of the option available by
simply clicking over it.

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 Information Sheet
3. Try to add and remove different borders like left, right top or bottom by
selecting different options from the border options.

4. You can apply border to any of the selected row or column. You can try it
yourself.
5. To delete the existing border, simply select no border option from the
border options.

Use Border Options

1. Click the Border Button to display a list of options to put a border. Select
Border and Shading option available at the bottom of list of the options.
This will display a Border and Shading dialog box. This dialog box can be
used to set borders and shading around a selected table.

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 Information Sheet
2. Click Border tab which will display a list of border settings, styles and
options whether this border should be applied to the table or text or
paragraph.
3. You can use preview section to disable or enable left, right, top or bottom
borders of the selected table or row or column. Follow the given
instruction in preview section itself to design the border you like.
4. You can customize your border by setting its color, width by using
different width thickness available under style section.

To add Shades to Table

1. Select a row or column where you want to apply shade of your

choice.

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 Information Sheet

2. Click the Border Button to display a list of options to put a border.

Select Border and Shading option available at the bottom of list of
the options. This will display a Border and Shading dialog box.
This dialog box can be used to set borders and shading around
selected row(s) or column(s).

3. Click Shading tab which will display options to select fill, color and
style and whether this border should be applied to cell or table or
selected text.
4. You can use Preview section to have an idea about the expected
result. Once you are done, click OK button to apply the result.

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 Information Sheet

For Further Reading:

http://officeimg.vo.msecnd.net/en-us/files/898/377/AF102264638.pdf
http://www.tutorialspoint.com/word_2010/table_borders_shades.htm
http://www.gcflearnfree.org/word2010/21.3

Acknowledgement:

http://office.blogs.webucator.com/files/2010/09/091510_1716_TableRowBre1.
png
http://www.tutorialspoint.com/word_2010/screens/selected_row.jpg
http://www.tutorialspoint.com/word_2010/screens/split_table.jpg
http://www.tutorialspoint.com/word_2010/screens/selected_cells.jpg
http://www.tutorialspoint.com/word_2010/screens/merged_cells.jpg
http://www.tutorialspoint.com/word_2010/screens/table_header.jpg
http://www.tutorialspoint.com/word_2010/screens/selected_cell.jpg
http://www.tutorialspoint.com/word_2010/screens/cell_dialog_box.jpg
http://www.tutorialspoint.com/word_2010/screens/split_cell.jpg
http://assets.gcflearnfree.org/topics/174/wd10_table_styles_more.png
http://cloud.addictivetips.com/wp-content/uploads/2010/03/tablestyle.jpg
http://assets.gcflearnfree.org/topics/174/wd10_table_style_options.png
http://www.tutorialspoint.com/word_2010/screens/table_border.jpg
http://www.tutorialspoint.com/word_2010/screens/table_border2.jpg
http://www.tutorialspoint.com/word_2010/screens/table_borders_options.jpg
http://www.tutorialspoint.com/word_2010/screens/stylish_table_border.jpg
http://www.tutorialspoint.com/word_2010/screens/selected_table_row.jpg
http://www.tutorialspoint.com/word_2010/screens/table_shading.jpg
http://www.tutorialspoint.com/word_2010/screens/table_shades.jpg

Internet and Computing Fundamentals | LO 4: Format a Document. 14

 Activity Sheet
Activity # 2

Instruction:

Based on what you have learned from the previous lesson, you will perform the
task given in this activity.

You have 20 minutes to complete this activity.

You must get a score of at least ten (10) points to pass this activity.
Inform your teacher after completing the procedure for checking and
discussion.

Procedure:

Formatting Border:

1. Open the Creating Table # 2 and delete the first and third table. Use the
remaining table to input the content below.

Student Year Mark Exam Total

Alfeo, S 24 29
Hazel, C Z 37 40
Myra, M 23 27
Brigino, D 45 42
Reyes, A 24 22
San Antonio, M 28 35
Valderama, F 36 27
Pascua, M 38 42
Cruz, R 30 34
Nilo, N 28 32
Dela Cruz, B 46 48
Boringot, J 38 41
Doloque, J 31 29
Average

2. You can add columns or rows if necessary. You can also adjust the column
width and format the text.
3. Select the entire table. Remember you can use the table selection icon.
4. From the Design tab, apply table styles using Medium Shading 1 Accent 5.
5. And also from the Table Tools Design tab, choose Borders.
6. Click the arrow next to the Borders icon to show the Borders menu.
7. From the bottom of the menu select the Borders and Shading option.
8. Setting should be changed to Grid. Width should be changed to 1 pt. and
color should be changed to a color of your choosing.
9. Click OK when these options are selected.
10. You can also use the tools on the Table Tools Design tab to draw formatted
borders. Well start by choosing how the line were going to draw will be
formatted. Click the Line Style icon under Draw Borders group. A list of line
styles will appear.
11. Choose the dashed line from the list.

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 Activity Sheet
12. Select a color from the Pen Color icon.
13. From the Line Weight icon, select the option.
14. Click the Draw Table icon.
15. Draw down the right edge of the first, second, and third column.
16. Click the Draw Table icon again to turn it off.
17. Save your work as Formatting Table #1

Formatting Shading:

1. Open the Formatting Table # 1 and remove the table styles applied.
2. Select the first row of the table.
3. Hold down [Ctrl] and select the cells in the first column so that they are also
selected.
4. Locate the Shading Color icon on the Table Tools Design tab.
5. Click the arrow next to the icon so that a selection of colors appears. You
can see a wider range of colors by clicking the More Colors option at the
bottom.
6. Click on a light color to set that color as the background for the cells.
7. Select the rest of the cells in the table.
8. Click the Borders icon and then select the option at the bottom.
9. Click the Shading tab to change to the shading options.
10. Select a light fill color from the fill option.
11. In the Patterns section at the bottom, click on the Style list.
12. Select the Lt Trellis option.
13. Under the Style list, choose your preferred foreground color from the Color
list.
14. Click Ok when done.
15. Save the file as Formatting Table # 2.

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 Activity Sheet
Acceptable Answers:

Formatting Borders:

Student Year Mark Exam Total

Alfeo, S 24 29
Hazel, C Z 37 40
Myra, M 23 27
Brigino, D 45 42
Reyes, A 24 22
San Antonio, M 28 35
Valderama, F 36 27
Pascua, M 38 42
Cruz, R 30 34
Nilo, N 28 32
Dela Cruz, B 46 48
Boringot, J 38 41
Doloque, J 31 29
Average

Formatting Shading:

Student Year Mark Exam Total

Alfeo, S 24 29
Hazel, C Z 37 40
Myra, M 23 27
Brigino, D 45 42
Reyes, A 24 22
San Antonio, M 28 35
Valderama, F 36 27
Pascua, M 38 42
Cruz, R 30 34
Nilo, N 28 32
Dela Cruz, B 46 48
Boringot, J 38 41
Doloque, J 31 29
Average

Internet and Computing Fundamentals | LO 5: Create and Format Tables 17