SAP FICO
User manual
Published by Team of
SAP Consultants
at
SAPTOPJOBS
Visit us at www.sap-topjobs.com
Copyright 2009-11@SAPTOPJOBS
All rights reserved. No part of this publication may be reproduced, stored in a
retrieval system, or transmitted in any form, or by any means electronic or
mechanical including photocopying, recording or any information storage and
retrieval system without permission in writing from SAPTOPJOBS
Closing Operations
Purpose
This component enables you to prepare and execute all
activities for year-end closing: the transfer of open
commitments (commitment carry-forward) and a
different transfer of budget that was not consumed
(budget carry-forward of residual budgets) from old
fiscal years into the new. You use the closing
operations to display budgets and assigned values by
period.
Graphic gives general idea about Closing operations in
Funds Management
Prerequisites:
The carry-forward from commitments and budget is, in
principle, dependent on the Update Profile chosen.
It is specified in the update profile, whether a carry-
forward is even possible and for which value types (e.g.
purchase orders, earmarked funds, invoices) a carry-
forward may take place.
It is not necessary to execute closing operations for the
fiscal year change if you do not use the period-based
commitment update. If you do not, budget already
used remains in the old fiscal year and cannot be used
in the new fiscal year. Open commitments are correctly
reduced in the old fiscal year if you process them
further in the new. (For example, a purchase order
from 2006 can be reduced by an invoice arriving in
2007.)
The commitment carry-forward always reflects the
current state of the data in the Funds Management
feeder systems. However, there is no automatic link to
the closing operations in other components. This
means that changes made to documents in other
components are not reflected in Funds Management
after you have carried out the closing operations in
Funds Management. For this reason, we recommend
you do not carry out Funds Management closing
operations until you have completed the closing
operations in the other components.
Procedure:
You perform the closing operations in a series of steps,
which you must carry out in sequence
• Closing open items
You can close open commitment (open commitments
such as purchase requisitions, purchase orders or
earmarked funds) before the commitment carry-
forward and delete parked FI documents if amounts
not consumed should be returned to the budget.
• Commitment carry-forward
You can apply various selection criteria to the
commitment carry-forward, such as individual funds
centers, particular FM account assignments, or
individual documents. The definition of carry-forward
parameters and carry-forward rules allows you to
exclude many value types or FM account assignments
from a carry-forward or to carry out account
assignment changes. In general only those documents
are transferred into the fiscal year, which can be
reduced by other documents. This applies to both the
payment budget and to the commitment budget.
You can reverse the commitment carry-forward for
individual documents.
• Budget carry-forward
o Budget for commitments
You can carry forward budget into the new fiscal year,
which has become available due to a commitment
carry-forward into the new year.
o Residual budget
By defining carry-forward parameters and rules, you
can control residual budget carry-forwards
individually, thereby ensuring that changes to the
organizational structure are taken into account. In the
new fiscal year, you can distribute the residual budget
to one or more receivers. It is possible to carry forward
partial amounts.
• Fund Balance Carry-forward
If you work with funds and have allocated an overall
budget across several fiscal years, the balance carry-
forwards in funds will allow for an overview of the
balances in the funds. Unlike the commitment carry-
forward, this involves summarizing and carrying
forward actual data.
Result:
When all the steps are carried out, balances of budget
in the system are properly carried forward to next
Fiscal Year
SAP FICO
User manual
Published by Team of
SAP Consultants
at
SAPTOPJOBS
Visit us at www.sap-topjobs.com
Copyright 2009-11@SAPTOPJOBS
All rights reserved. No part of this publication may be reproduced, stored in a
retrieval system, or transmitted in any form, or by any means electronic or
mechanical including photocopying, recording or any information storage and
retrieval system without permission in writing from SAPTOPJOBS
