Introduction to Microsoft EXCEL
by
Dr. Muhammad Ajmal
Lecturer
Agri. Engg. Deptt. UET Peshawar
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Learning Objectives
After completing this lesson, you will be able to:
Identify the components of a spreadsheet
Explain the use of primary keyboard shortcuts and key
combinations.
Enter data into a spreadsheet
Perform basic mathematical and statistical assessment in a
spreadsheet
Create/Insert charts using data in a spreadsheet
Printing a spreadsheet
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What is a Spreadsheet?
A spreadsheet is two dimensional matrix of cells each of
which can contain numerical or textual information. These
arrays of numbers and text can be analyzed or manipulated
using mathematical and logical operations.
Spreadsheets are popular for two main reasons:
• Spreadsheets present a simple environment for organizing
and formatting data and for making mathematical
calculations;
• The numerical data in a typical spreadsheet can easily be
converted and coupled into a graph or plot.
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Spreadsheet Software
Below is a partial list of spreadsheet applications. All of these
products offer very similar functionality and differ primarily
in their advanced features.
• Google Sheets - (Online and free)
• iWork Numbers - Apple Office Suite.
• LibreOffice -> Calc (Free)
• Lotus 1-2-3 (Discontinued)
• Lotus Symphony - Spreadsheets.
• Microsoft Excel.
• OpenOffice -> Calc (Free)
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Spreadsheet Software
MS office different versions
Office 4.x
Office 95
Office 97
Office 2000
Office XP (Version 2001)
Office 2003
Office 2007
Office 2010/2013/2016 (Office 365)
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Overview of Spreadsheet Programs
GIVING COMMANDS TO EXCEL
Excel is designed to take orders from you. You give
these orders by issuing commands. You can give
commands to Excel using the following methods:
Menus
Shortcut menus
Toolbar buttons
Shortcut key combinations
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The Menu Bar Key Board
The menu bar gives access to different commands and functions.
File Edit View Insert Format Tools Data Window Help
The Toolbars
Toolbars are very useful. They give direct access to commands
without having to go through the menu items. Many tool bases
are available (select Toolbars... under View menu).
Standard Toolbar Formatting Toolbar
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Excel Menu Bar: File
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Excel Menu Bar: Data
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Excel Workbook
• An Excel file or workbook consists of any number of
worksheets, and each worksheet is made up of cells.
• A cell is a single addressable element in a worksheet
that can hold a value, text, or a formula. A cell is
identified by an address, which is made up of its
column letter and row number. For example, cell D12
is the cell in the fourth column and the twelfth row.
• A group of cells is called a range. We designate a
range address by specifying its upper-left cell address
and its lower-right cell address, separated by a colon.
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A cell can hold any of the following (three types) data:
Values
Values (numbers) represent a quantity of some type. Values that
you enter into cells can be used in formulas or provide the basis
for charts.
Text
You can insert text to serve as labels for values, headings for
column or to provide instructions about the worksheet.
Formula
Excel lets you enter powerful formulas that use the values (or
text) in cells to calculate a result. When you enter a formula into
a cell, the formula’s result appears in the cell. If you change any
of the values used by a formula, the formula recalculates and
shows the new result. 12
Objects
An Excel worksheet also can hold charts, drawings, diagrams,
pictures, buttons and other objects. These objects actually reside
on the worksheet’s draw layer, which is an invisible layer on top
of each worksheet.
Analysis Tools
The Analysis ToolPak is one of 15 Add-ins included with
EXCEL that perform useful functions.
An add-in is a feature that can be added into Excel when it is
needed.
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