Basic About
MS
Excel
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Microsoft Excel is a powerful spreadsheet software that allows users to
organize, analyze, and visualize data. It offers a wide range of features
and functionalities that make it an essential tool for personal and
professional use.
• .. by Deepanshu Jha
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Introduction to MS Excel
1 Workbooks and 2 Cell-Based Structure I l l • • - - - - - - e-
Worksheets The spreadsheet is composed
Excel files are called of rows and columns, with
Workbooks, which contain each intersection called a
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individual Worksheets for
organizing data.
Cell.
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3 Data Entry and Formatting
Users can enter and format various types of data, including numbers,
text, and formulas.
Excel Workbooks and Worksheets
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Workbooks Worksheets Navigation
An Excel Workbook is the main file that
contains one or more Worksheets.
Worksheets are individual pages within
a Workbook, used to organize and
Users can navigate between Worksheets
and Workbooks using various tools and
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analyze data. shortcuts.
Navigating the Excel
Interface
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Ribbon Formula Bar
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I J The Ribbon at the top of the The Formula Bar allows users to
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.,. screen provides access to view and edit the contents of the
various Excel features and active cell.
commands.
Status Bar Worksheet Tabs
The Status Bar at the bottom of The Worksheet Tabs at the
the screen displays information bottom allow users to switch
about the current worksheet. between different sheets in the
Workbook.
Data Entry and Formatting
1 Data Entry
Users can enter various types of data, such as numbers, text,
and formulas, into Excel cells.
Formatting
2
Excel provides a wide range of formatting options to
customize the appearance of data, including font styles,
colors, and alignment.
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Conditional Formatting
3
Advanced formatting rules can be applied to cells based on
specific criteria, such as highlighting cells with values above
a certain threshold.
Basic Formulas and
Functions
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SUM AVERAGE
Calculates the total of a range of Computes the average value of a
cells. range of cells.
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COUNT IF
Counts the number of cells in a Evaluates a condition and returns
range that contain numerical values. one value if true, and another if
false.
Charting and Visualization
Data Selection
1
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Choose the data range you want to visualize.
Chart Type
2 Select the most appropriate chart type for your data.
Customization
3 Customize the chart's appearance and layout to enhance
clarity and impact.
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Excel Tips and Best Practices -
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Keyboard Shortcuts Learn common shortcuts to
improve efficiency.
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Filtering and Sorting Use these tools to quickly find
and organize data.
Data Validation Set rules to ensure data integrity
and consistency.
Pivot Tables Summarize and analyze large
datasets with ease.
John Michaloudis Bryan Hong I m , • e 1 ® " • ,om
