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Mail Merger in Excel

Mail merge allows creating multiple similar documents with unique variable data by linking a database to a template document containing merge fields. For example, a form letter template can be populated with each contact's name and address from an Outlook contact list. Mail merge automates entering standardized data like names and addresses, saving time over manual entry. While often associated with junk mail, mail merge has many uses including personalized form letters, labels, and directories.

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Raunak Sharma
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60 views8 pages

Mail Merger in Excel

Mail merge allows creating multiple similar documents with unique variable data by linking a database to a template document containing merge fields. For example, a form letter template can be populated with each contact's name and address from an Outlook contact list. Mail merge automates entering standardized data like names and addresses, saving time over manual entry. While often associated with junk mail, mail merge has many uses including personalized form letters, labels, and directories.

Uploaded by

Raunak Sharma
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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PRACTICAL NUMBER: 07

INTRODUCTION TO MAIL MERGER


INTRODUCTION:

Mail merge is a tool that simplifies the creation of a set of documents that are similar but contain
unique and variable data elements. This is accomplished by linking a database that contains those
data elements to a document, which contains merge fields where that unique data will be
populated.

Mail merge saves you time and effort by automating the process of entering standardized pieces
of data such as names and addresses into a document. For example, you could link a form letter
to a group of contacts in Outlook; this letter might have a merge field for each contact's address
and one for the corresponding contact's name as part of the letter's salutation.

Introduction of Mail Merge:


Mail merge, for many people, conjures thoughts of junk mail. While marketers undeniably use
mail merge to generate large amounts of mail quickly and easily, many other uses may surprise
you and change the way you create some of your documents .

1. In a blank Microsoft Word document, click on the Mailings tab .


2. Start Mail Merge group.

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3. Click Start mail merge, and click step by step Mail Merge Wizard.

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4. . Start your document type. In this demo we will select letters .Click Next : Starting
document.

5. Select the starting document. In this demo we will click on Next: Select recipients .

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6 . Select recipients . In this demo we will create a new list, so select Type a new list and then
click Create .

7. Create a list by adding data in the New Address List dialog box and clicking OK.

8. Click on OK.

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9. Save the list .

10 . Select Edit Recipient list open up the Mail Merge Recipients Dialog box , where you can
edit the list and select or unselect records . Click OK to accept the list as is .

11. Click Next : Write your letter.

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12 . Write the letter and add custom fields:

● Click Address block to add the recipients’ address at the top of the document .

● In the Insert Address Block dialog box, check or uncheck boxes and select
options on the left until the address appears the way you want it to .

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● Press Enter on your keyboard and click Greeting Line ……..to enter a greeting
line.

13 . The address block and greeting line are surrounded by chevrons. Write a short letter and
click Next: preview your letters.

 Preview your letter and click Next

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● Preview your letter and click Next : Complete the merge .


● Click Print to print your letters or Edit individual letters to further personalize
some or all of the letters .

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