GP ONLINE INSPECTION PROFORMA
Master Data :-
1. Name of the District :-___________________________________
2. Name of the Mandal:-____________________________________
3. EO (PR&RD) Name:-_____________________________________
4. Employee ID:-_________________________________________
5. Date of Joining:-________________________________________
6. Mobile No :-___________________________________________
7. Landline No:-__________________________________________
8. Email Id:-_____________________________________________
Inspection Schedule :-
S.No Financial Quarter Date of Name of the Gram Panchayat
Year Inspection
GP Profile
Primary Details / Profile of Gram Panchayats:-
1. Name of the Sarpanch:-___________________________________
2. Working Period From______________ To_____________
Details of Upa Sarpanch for the Inspection Period:-
1. Name of the Upa Sarpanch:-________________________________
2. Working Period From_____________ To_____________
Details of Panchayat Secretary for the Inspection Period:-
1. Name of the Panchayats Secretary:-__________________________
2. Working Period From______________ To______________
Details of Previous Inspection:-
1. Present Inspecting Officer Name:-___________________________
2. Designation:-____________________________________________
3. Present Inspection Period:- From_________ To__________
4. Date of Present Inspection:-________________________________
5. Date of existence of present Gram Panchayat Body:-____________
6. Office of the Sarpanch Reserved:-____________________________
7. Sarpanch Belongs To:-_____________________________________
8. Details of Ward Members:-_________________________________
No. of Ward Members General
Woman
as per Reservation
SC
ST
BC
Un Reserved
Total
No. of Ward Members General
Woman
Elected
SC
ST
BC
Un Reserved
Total
9. No. of Casual Vacancies:-
Ward Number: __________ Reason for Vacancy:-_____________
Ward Number: __________ Reason for Vacancy:-_____________
Ward Number: __________ Reason for Vacancy:-_____________
.
.
.
10. No. of Revenue villages associated:-__________________________
11. Name of the Revenue villages associated:-_____________________
12. Is Naskha / Map specifying Sy No. is available or not:-____________
13. Gram Panchayat Area in acres:-_____________________________
14. GP Population as per Latest Census:-_________________________
Male:- Female:- Others:-
Total:-
15. Nature of Gram Panchayat Building:-_________________________
Meetings
Gram Panchayat Meetings:-
1. Date of Gram Panchayat Meeting:-___________________________
2. Type of GP Meeting:-______________________________________
3. Upload of Minutes within time:-______________________________
4. Remarks:-_______________________________________________
Gram Sabha:-
1. Date of Gram Sabha Meeting:-_______________________________
2. Type of GP Meeting:-______________________________________
3. Upload of Minutes within time:-______________________________
4. Remarks:-_______________________________________________
Standing Committe Meetings:-
Standing Committee for Formed or Not Date of
Meeting
1. Sanitation, Dumping Yard
and Burial Ground:- Formed or Not
2. Street Lights:- Formed or Not
3. Plantation and Green
Cover Improvement:- Formed or Not
4. Works and Shandies:- Formed or Not
5. Remarks:-_______________________________________________
GPDP(Gram Panchayat Development Plan)
1. Gram Panchayats Development
Plan(GPDP) is Prepared:-___________________________________
2. Is GPDP entered on Plan Plus:-______________________________
3. Remarks:-_______________________________________________
Assets
Immovable Assests
1. No. of Immovable assets as per asset register:-________________
2. No. of Immovable assets as per Physical verification of Inspecting
Officer:-________________________________________________
3. Remarks:-_______________________________________________
Movable Assests
1. No. of Movable assets as per asset register:-____________________
2. No. of Movable assets as per Physical verification of Inspecting
Officer:-________________________________________________
3. Remarks:-______________________________________________
Services
Layout Permissions
Open Space/ Common Sites in Layouts
1. No. of layouts in which common sites are registered on
GP___________________________________
2. No. of Layouts in which15% of plotted area is mortgaged on
GP____________________________________
3. Layout No______________________________
4. Layout Name____________________________
5. Status__________________________________
6. 15% of plotted area is mortgaged on
GP____________________________________
7. Any Unauthorized Layouts identified Yes or No
8. Whether Software is being used or not Yes or No
9. Are there any Offline Permissions Yes or No
10. Remarks________________________________
Building Permissions
1. Whether Software is being used or not Yes or No
2. Are there any unauthorized Buildings Yes or No
3. Any Deviations are identified Yes or No
4. Remarks__________________________________
New Assessments
1. No. of New Assessments during Inspection
Period____________________________________
2. Any Unassessed Buildings are there Yes or No
3. Whether Assessments Online Application used or not Yes or No
4. Are there any Offline Assessments Yes or No
5. Remarks__________________________________
Mutations
1. Birth Register is available or not Yes or No
2. Death Register is available or not Yes or No
3. Marriage Register is available or not Yes or No
4. Births and Deaths Registration through statistical and Legal Sheets
sent to Tahasildar
Yes or No
5. Births and Deaths Registration through statistical Sheets and Report
is Submitting to DMHO
Yes or No
6. Remarks_____________________________________________
GP Sectors/Functions
Sanitation
1. No. of Tricycles available in GP___________________________
2. No. of Tricycles in Working Condition ______________________
3. No. of Tricycles not in working condition____________________
4. Weather Tricycles being used for garbage collection from Door to
Door Yes or No
5. Wheather information given by the Panchayat Secretary about
sanitation is True or Not
Yes or No
6. Remarks_______________________________________________
Street Lights
1. Expenditure on Electric Material ____________________________
2. Availability of Stock w.r.t Stock & Issue Register
Yes or No
3. No .Of Street lights glowing________________________________
4. Remarks_______________________________________________
Water Supply
1. Are there any Pipe line leakages Identified
Yes or No
2. No. of Motors repaired_____________________________________
3. Amount Spent on Motor Repairs______________________________
4. No. of Pipe line leakages identified___________________________
5. No. of Pipe line leakages arrested____________________________
6. Amount Spent on Arrest Pipe line leakages_____________________
7. No. of PH Material Purchased________________________________
8. No. of Gate Valves/ Shink valves repaired_____________________
9. Amount Spent on Purchage of PH Material______________________
10. Remarks________________________________________________
Nursery
1. No. of Seedlings Raised_________________________________
2. Fencing Arranged Yes or No
3. Watcher Provided Yes or No
4. Remarks_______________________________________________
Plantation
1. Total No. of Plants Planted_________________________________
2. Wheather watering is being done or not Yes or No
3. No. of Plants Survived_____________________________________
4. Percentage of Plants Survived_______________________________
5. Remarks________________________________________________
Taxes & Non Taxes
House Tax
1. Demand in Rs (For the Y)___________________________________
As on the Date of Inspection
2. Collection in Rs___________________________________________
3. Amount in Rs.remitted in Treasury___________________________
4. Cash in Hand. in Rs________________________________________
5. Remarks
Non Taxes
Non-Taxes Demand in Rs Collection in Balance in Rs Remarks
Rs
Layout Permission
Fee *
Building
Permission Fee *
Building Mutation
Fee *
Trade Licence
Fee *
Tap Fee
Auctions
Auction Auction Any Installment
Auction Type
Date Amount Due
Angadi Daily
Angadi Weekly
Taibazar
Cattle Market
Sheep & Goat Market
Rents (Shopping Complex)
Site Lease
Parking Places
Fisharies Tanks
Fruit Gardens
Ferries
Others
Remarks
Budget
1. Whether the budget is approved by the GP for the Current FY
Yes or No
2. Submitted to EO(PR&RD) for Scrutiny Yes or No
3. Budget copy of Current FY is available or not Yes or No
4. Budget Appropriated Register is Available or Not Yes or No
5. Any Revised Estimates are Prepared or Not Yes or No
6. Remarks______________________________________________
Accounts
1. Is account is closed up to previous month or not Yes or No
2. Whether reconciliation with Treasury/Bank done every month or not
Yes or No
3. Remarks________________________________________________
Audit
1. Gram Panchayat Audited by whom State Audit_______
AG__________
2. Gram Panchayat Audited up to which Financial Year______________
3. Gram Panchayat last audited date____________________________
4. Is Report issued by State Audit Department/AG or Not
Yes or No
5. No. of Objections Raised by State Audit Department/AG___________
6. Value of Objections Raised(in Rs)____________________________
7. No. of Objections settled so far______________________________
8. Value of Objections settled(in Rs)____________________________
9. Remarks________________________________________________
Surcharge
1. No. of Surcharge Certificates issued so far____________________
2. Amount dues from concerned Panchayat Secertary / Sarpanch in
Rs_____________________________________________________
3. No. of Surcharges Recoverd_________________________________
4. Amount Recovered in Rs___________________________________
5. No.of EP's filled by EO (PR&RD)______________________________
6. Remarks________________________________________________
Records Maintaining In Gram Panchayats
1. In Ward / Out Ward Register Yes or No or Not Applicable
2. Grievance and Complaint Register: Yes or No or Not Applicable
3. Personal(Currents) Register Yes or No or Not Applicable
4. Staff Attendance / Movement Register Yes or No or Not Applicable
5. Money value (Receipt Books Issues) Register
Yes or No or Not Applicable
6. Births and Deaths Registration and Certificates Issue Register
Yes or No or Not Applicable
7. Marriage Registration and Certificates Issue Register
Yes or No or Not Applicable
8. Layouts Details Register Yes or No or Not Applicable
9. Building Plan Approvals Register Yes or No or Not Applicable
10. Mutation (Building Owner Change) Register
Yes or No or Not Applicable
11. Assesments of House Tax Register Yes or No or Not Applicable
12. House Tax Demand Register Yes or No or Not Applicable
13. Private Tap Fees Demand Register Yes or No or Not Applicable
14. Licence Fees Demand Register Yes or No or Not Applicable
15. Auction Demand Register Yes or No or Not Applicable
16. Remunerative Enterprises-Assests Shopping Complex Register
Yes or No or Not Applicable
17. Non Tax DCB Register Yes or No or Not Applicable
18. Tap Donations Register Yes or No or Not Applicable
19. Works Register Yes or No or Not Applicable
20. M Book Issue Register Yes or No or Not Applicable
21. Tender Register Yes or No or Not Applicable
22. Court Cases Register Yes or No or Not Applicable
23. Stock Register Yes or No or Not Applicable
24. Cheques Issues Register Yes or No or Not Applicable
25. Cash Books Register Yes or No or Not Applicable
26. Acquaintance (Batwada) and Vouchers Register
Yes or No or Not Applicable
27. Gram Panchayat Donation Register Yes or No or Not Applicable
28. Audit Register Yes or No or Not Applicable
29. Surcharge Register Yes or No or Not Applicable
30. Gram Panchayat Meetings Agenda Register
Yes or No or Not Applicable
31. Gram Panchayat Meetings Minutes Register
Yes or No or Not Applicable
32. Gram Sabha Agenda Register Yes or No or Not Applicable
33. Gram Sabha Members Attendance Register
Yes or No or Not Applicable
34. Gram Sabha Minutes Register Yes or No or Not Applicable
Expenditure
General Fund Cash Transactions status as per the Cash Book
Annexure - A
1. Date_________________________
2. General Fund__________________________________________
3. Opening Balance(Cash in Hand) in Rs_______________________
4. Collection(Cash) in Rs(Based on Reciept Wise or Irsal or
Chitta)_______________________________________________
5. Self Cheque Withdrawl in Rs______________________________
6. Total Amount Available in Rs______________________________
7. Amount remitted through Chalans (in Rs.)_____________________
8. Expenditure in Rs_________________________________________
9. Total Expenditure in Rs.(Challans+Expenditure)_________________
10. Difference if any Against Cheque Drawls and Expenditure in
Rs_____________________________________________________
11. Closing Balance in Rs.: Cash in Hand__________________________
12. Remarks________________________________________________
Treasury Pass Book Details as per PD Account Portal for the
Financial Year
Annexure- B
1. Date___________________________________________________
2. Source of Fund___________________________________________
3. Opening Balance in Rs_____________________________________
Receipts: Adjustment/Challan Details
1. Number________________________________________________
2. Date___________________________________________________
3. Amount in Rs____________________________________________
Expenditure: Cheque Details
1. Cheque No_____________________________________________
2. Cheque Date___________________________________________
3. Cheque Amount in Rs_____________________________________
4. Cheque issued to________________________________________
5. Closing Balance in Rs_____________________________________
6. Remarks
Expenditure Details of works based on Mbook of Gram Panchayats
Annexure-C
1. Name of the Work for which Payment made__________________
2. Voucher No____________________________________________
3. Voucher Date___________________________________________
4. Source of Fund__________________________________________
5. Category__________________Sector_______________________
6. Activity_______________Estimated Cost in Rs:________________
7. GP Resolution Details_____________________________________
8. Number________________________________________________
9. Date___________________________________________________
10. Administrative Sanction Details
11. Number: _______________Date:_________________________
12. Technical Sanction Details_______________________________
13. Number:________________Date:__________________________
14. MB Details_____________________________________________
15. Number:______________________________________________
16. Date of Check Measurement:______________________________
17. MB Pages:__________From:_____________To:_______________
18. Value of work done in Rs. (Gross Amount):___________________
19. Deductions in Rs________________________________________
20. GST:_________________________________________________
21. QC Charges:___________________________________________
22. NAC Charges:__________________________________________
23. Seignorage Charges:____________________________________
24. IT @1% for individuals/2% other than Individuals:____________
25. EMD:_________________________________________________
26. Others:_______________________________________________
27. Total Deductions :______________________________________
28. Net Amount paid in Rs :__________________________________
29. Cheque Details:_________________________________________
30. Name of the Agency /Contractor on which Cheque issued :_______
31. Cheque Number :_______________________________________
32. Cheque Date :__________________________________________
33. Recoveries credited to concerned Head of A/c Details:__________
34. Cheque Number :_______________________________________
35. Cheque Date :__________________________________________
36. Details of the Asset created (Building / Drinking Water Structure/
CC Road/ Electrification/ Compound Wall etc.,) :________________
37. Remarks:______________________________________________
Expenditure Details of items based on Bills
Annexure – C2
1. Name of the Item/Category:______________ Description of the
Item for which Payment made:_____________________________
2. Voucher No:_________________Voucher Date:________________
3. Source of Fund:_____________ Sector:_______________________
4. Estimated Cost in Rs:______________________________________
5. GP Resolution Details______________________________________
6. Number:____________________Date:________________________
7. Administrative Sanction Details______________________________
8. Number:____________________Date:________________________
9. Bill Details_________________Number:______________________
10. Date:____________________Bill Amount in Rs:_______________
11. Name of the Agency/Vendor :_____________________________
12. Net Amount paid in Rs:______________Cheque Details_________
13. Name of the Agency/Vendor on which Cheque issued
:______________________________________________________
14. Cheque Number :_______________Cheque Date:______________
15. Stock Entry Details______________Stock Entry Date:__________
16. Stock Entry Page Numbers:_______________________________
17. Remarks:______________________________________________
INCOME AND EXPENDITURE OF GRAM PANCHAYAT
Annexure- D
1. Resource Name Receipt Amount in Rs_________________________
2. OPENING BALANCE: Cash on Hand:___________________________
3. Taxes__________________________________________________
4. House Tax(including Library Cess, Water Tax, Lighting Tax, Drainage
Tax):*__________________________________________________
5. Kolagaram/Kata Rusum:__________Advertisement Tax:__________
6. Non Taxes-Demand_______________________________________
7. Private Tap Fee:_____________Trade Licence Fee_______________
8. Trades with stream (Horse Power):___________________________
9. Shops/ Business /Other Establishments:______________________
10. Cell Towers:_________Auctions_________Daily Angadi :_______
11. Weekly Angadi :__________Thai Bazar :_____________________
12. Cattle Market:__________________________________________
13. Sheep & Goat Market:___________________________________
14. Shopping Complex (For rental):___________________________
15. Parking Places - Cart Stand, Vechicle Stand etc:______________
16. Fishries Tanks:_________________________________________
17. Fruit Gardens:_________________________________________
18. Ferries:_______________________________________________
19. Other Auctions:_________________________________________
20. Land encroachment Rent:_________________________________
21. Non Taxes- Fees-Non Demand_____________________________
22. Rahadari Fee:__________________________________________
23. Bande - Chukari:________________________________________
24. Certificate Fee:_________________________________________
25. Layout Approval Fee Fee:_________________________________
26. Building Plan Approval Fee:_______________________________
27. Mutation Fee:__________________________________________
28. Roads, Drains & Culverts Cutting Fee:_______________________
29. Warant and Attachments:________________________________
30. Other Receipt by means of Cash:___________________________
31. Donations/Deposits/Advances:____________________________
32. Donations for GP Development Works:_______________________
33. Donations for Water Tap Connection:________________________
34. Layout Development Deposit:______________________________
35. EMD, FSD:_____________________________________________
36. Other Deductions:_______________________________________
37. Non-Refundable Deposits :________________________________
38. Treasury Adjustments:___________________________________
39. General Fund:_________________________________________
40. Opening Balance in Treasury :____________________________
41. Receipts:_____________________________________________
42. Seignorage :___________________________________________
43. Surcharge on Stamp Duty :_______________________________
44. Professional Tax :______________________________________
45. Entertainment Tax :_____________________________________
46. Per Capita Grant :______________________________________
47. Other Adjustment Amount :_______________________________
48. Honorarium to Sarpanchas :______________________________
49. SFC Grant:____________________________________________
50. Opening Balance in Treasury :_____________________________
51. Receipts:_____________________________________________
52. FFC Grant:____________________________________________
53. Opening Balance in Treasury :_____________________________
54. Receipts:_____________________________________________
55. Central Finance Commission Grant (14th Finance) Basic Grant
:_______________________________________________
56. Central Finance Commission Grant (14th Finance) Performance
Grant :_______________________________________________
57. Expenditure Name Exp. Amount in Rs Budget/ Eligibility %ge:___
____________________________________________________
58. Salary to GP Staff:______________________________________
59. TA to GP Staff:_________________________________________
60. STAFF SALARIES(30% to 50 %):___________________________
61. Honororium to Sarpanch:_________________________________
62. TA to Non -Officials:_____________________________________
63. OFFICE EXPENDITURE (5%):______________________________
64. Stationery, Printing, Xerox etc:____________________________
65. Furniture:_____________________________________________
66. POL Charges:__________________________________________
67. Office Expenditure:_____________________________________
68. Office Rent:___________________________________________
69. Office Electricity Charges:________________________________
70. Telephone/ Internet Charges:_____________________________
71. Library Cess Refund:____________________________________
72. Advt. Charges:_________________________________________
73. Other Miscellaneous Expenses:____________________________
74. STREET LIGHT MAINTAINANCE (15 %):_____________________
75. Street Light CC Charges:_________________________________
76. Street Light Material Maintainance:_________________________
77. New Street Lights (LED/CFL/Tube Lights/Bulbs):_____________
78. Third Wire Laying:______________________________________
79. SANITATION MAINTAINANCE (15 %):______________________
80. Sanitation Material for Maintainance:_______________________
81. SLWM Expenditure:_____________________________________
82. Leakages Arrest:_______________________________________
83. Parks Maintainance:_____________________________________
84. Purchase of Bleaching powder in Bags, Bytex Etc:_____________
85. Maintainance of sanitation vehicles:________________________
86. Labour Charges:________________________________________
87. WATER SUPPLY Maintenance (15%):_______________________
88. PWS CC Charges:_______________________________________
89. PWS Material for Maintenance:____________________________
90. PWS Motor Rewinding Charges:____________________________
91. Purchase of Bleaching powder in Bags, Alam, Chlorine
Etc:__________________________________________________
92. WORKS (20 %):________________________________________
93. Laying of New CC Roads:_________________________________
94. Construction of New Drain:_______________________________
95. Laying of New Pipe lines:_________________________________
96. Repairs to GP Building:___________________________________
97. Remarks :_____________________________________________
