INTRODUCTION OF BUDGET-
The term ‘budget’ is defined as a financial and quantitative statement, prepared prior
to a defined period of time, of the policy to be pursued during that period for the
purpose of attaining a given objective.
CHARACTERISTICS OF BUDGET-
It may be prepared in terms of quantity or money or both.
It is prepared for a fixed or set period of time.
It is prepared before the defined period of time commences.
It spells out the objects to be attained and the policies to be pursued to achieve that
objective.
OBJECTIVE- To prepare a Cash Budget for the college fest “RAYS 2018”.
RAYS 2018 DEPARTMENTS
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SPONSORSHIP DEPARTMENT
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MARKETING DEPARTMENT
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REGISTRATION DEPARTMENT
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EVENTS DEPARTMENT
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CREATIVITY DEPARTMENT
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FINANCE DEPARTMENT
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LOGISTICS DEPARTMENT
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HOSPITALITY DEPARTMENT
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PRODUCTION DEPARTMENT
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DISCIPLINE DEPARTMENT
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PHOTOGRAPHY DEPARTMENT
SPONSORSHIP DEPARTMENT- Sponsors like food sponsor (Budhani Bros),
travel sponsor (Zoomcar), education sponsor, media sponsor (Radio Mirchi), Flex
sponsor (Mariplex Ads), event sponsor (Syska or any business company or a startup),
gift cards sponsor (Shoe Express, Amazon), Title sponsor, Trophies Sponsor,etc.
Sponsorship in cash-
Title sponsor- Rs.50,000/-
Associate Sponsor- Rs.20,000/-
Education Sponsor- Rs.10,000/-
Event Sponsor- Rs.40,000/- per event (20 events * Rs.2,000 =Rs.40,000/-)
Total in cash- Rs. 1,20,000/-
Sponsorship in kind-
Food sponsor- Everyday 100 food packets will be delivered.
Travel Sponsor- Coupons having offer of 50-70% off on every cab service (100
coupons)
Media Sponsor- Before the event commences everyday twice the event will be
aired during peak hours. (10 days before the event commences)
Flex sponsor- Flexes will be put up in the areas mostly visited i.e. any 1 crowdy
area of Pune.
Gift card sponsor- Shopping vouchers by Amazon will be provided (100
vouchers) & Shoe Express will provide 50 vouchers.
MARKETING DEPARTMENT- Marketing department would require posters, and
pamphlets to promote the event.
Posters- 20 posters of Rs.20 each = Rs.400/-
Pamphlets- 50 pamphlets of Rs.3 each = Rs.150/-
Flex - Rs. 10,000 per flex * 1 flex = Rs.12,000/-
Banners- Rs.3,000 per banner * 3 banners = Rs. 9,000/-
Total expense = Rs. 21,550/-
REGISTRATION DEPARTMENT- No expense on receipt books as an online app
for registration can be created.
Expected total registration for all the events- Rs. 20,000/-
Total income = Rs. 20,000/-
EVENT DEPARTMENT- Every event requires some logistics. These expenses will
be covered under Logistics and Production Department.
Total expense = NIL
CREATIVITY DEPARTMENT- The theme of RAYS 2018 will be decided by the
students. Also the decoration and creativity required will be totally handled by the
students. For this a contribution of Rs.50 each will be taken from each student. (Rs.50
*100 students = Rs. 5,000/-)
Total receipt = Rs.5,000/-
FINANCE DEPARTMENT- This department is where all the cash is deposited and
from where the cash is withdrawn. Preparing budgets, maintaining proper records,
collecting quotations, bills, etc.,
Total expense = NIL
LOGISTICS DEPARTMENT- Each and every little thing required for the fest is
brought in by this department.
Stationery- Rs.5,000/-
Event Logistics – Rs.5,000/-
Total expense- Rs. 10,000/-
HOSPITALITY DEPARTMENT- Providing all the eatables and drinking water
during the fest. The Bisleri bottles can be washed and refilled for the next two days of
the fest to save cost.
Eatable- (per patti samosa Rs.5/- * 200 samosas) = Rs.1,000/-
Food packets provided by sponsor (100 packets each day)
Water (50 bisleri bottles * Rs.15 each) = Rs.750/-
Medical aid box = Rs.250/-
Total expense = Rs. 2,000/-
PRODUCTION DEPARTMENT- Chairs, tables, light points are available amply in
college. The expense for this is Nil. Stage setup, speakers, DJ, lights, gazibos for
stalls, mics, etc. comes under this department.
Stage setup- Rs.10,000/- for 1 day.
DJ- Rs.5,000/- for 1 day.
Lights- Not required as the events will be conducted during day time.
Gazibos- Not required as we’ve a lot of shed area.
Mics- Rs.5,000/- one day rent.
Total expense- Rs. 20,000/-
DISCIPLINE DEPARTMENT- Police permission is required for the Fest. Overall
discipline is handled by way of communicating through walkie-talkies.
Police permission – Rs.5,000/-
Walkie-talkies- Rs.10,000/- rent for 3 days.
Total expense- Rs.15,000/-
PHOTOGRAPHY DEPARTMENT- College DSLR can be used for shooting
events. Also girls having their own DSLR’s can be a part of this.
Total expense- NIL.
ADDITIONAL OTHER INCOME-
Teacher’s contribution- Rs. 10,000/-
Total other income- Rs. 10,000/-
ADDITIONAL MISCELLANEOUS EXPENSES-
T-shirt cost- Rs.250 per volunteer * 20 volunteers = Rs.5,000/-
Water cups- 10 packets of Rs.40 each = Rs.400/-
Clean up- College peons and the girls themselves will help in clean up.
Certificates- Rs.2,000/-
Cash prizes- Rs. 20,000/-
Reimbursement petrol expenses- Rs.8,000/-
Other emergency expenses- Rs.10,000/-
Total expense- Rs. 45,400/-
CASH BUDGET OF “RAYS 2018”
Particulars Amount Amount
Opening Cash Balance -
(+) Estimated Cash Receipts
Sponsorship 1,20,000
Registration 20,000
Students Contribution (for decoration) 5,000
Teacher's Contribution 10,000
T-shirt Contribution 5,000
Total Cash Receipts 1,60,000
(-) Estimated Cash Payments
Marketing 21,550
Posters 400
Pamphlets 150
Flex 12,000
Banners 9,000
Logistics 10,000
Stationery 5,000
Event Logistics 5,000
Hospitality 2,000
Eatable 1,000
Water 750
Medical Aid Box 250
Production 20,000
Stage Setup 10,000
DJ 5,000
Mics 5,000
Discipline 15,000
Police Permission 5,000
Walkie-Talkies 10,000
Miscellaneous Expenses 45,400
T-shirts 5,000
Water cups 400
Certificates 2,000
Cash Prizes 20,000
Reimbursement petrol expenses 8,000
Other emergency expenses 10,000
Total Cash Payments 1,13,950
Closing Cash Balance (Surplus) 46,050
(Total Cash Receipts - Total Cash Payments)
NOTE- All the amounts are tentative in nature and are subject to change. Also
there can be changes in the budget as per the situations.
CONCLUSION- The total estimated cash receipts are Rs. 1,60,000/- whereas the
total estimated cash payments are Rs. 1,13,950/- and the total estimated surplus is Rs.
46,050/-
