DESIGN REQUIREMENTS
SECTION C
EMPLOYER'S REQUIREMENTS – DESIGN
1. INTRODUCTION
(1) The Employer's Requirements - Design, specifies the procedural requirements for the
preparation of the design of the Works. These requirements are subdivided into those
that are to occur during the Design Phase, those that are to occur during the
Construction Phase, and those that are of general application.
(2) In addition to the express requirements herein, the Contractor shall, whenever the
Employers representative so requests, provide information and participate in
discussions that relate to design matters.
(3) The Contractor shall engage the Designer who shall undertake and prepare the design
of the Works and Temporary Works. The Contractor shall establish an office for his core
design team at in Kerala.
(4) The Contractor shall submit his Quality Assurance Plan as required for the design
required by the Contract.
2. REQUIREMENTS DURING DESIGNPHASE
(1) The principal requirements of the Design Phase are the production of the Preliminary
Design, the Detailed Design, Good for Construction Drawings(GFC) and Shop Drawings.
(2) Preliminary Design
The Preliminary Design shall incorporate guidelines provided in tender documents and
conceptual arrangements submitted. In addition general construction methods and
documentation needed to develop the Detailed Design shall be submitted.
(3) Detailed Design shall accord with and incorporate the Contractor's Technical Proposals
and shall be the design developed to the stage at which all elements of the structures
are fully defined and specified and in particular:
(a) Calculation and analysis are complete
(b) All main and all other significant elements are delineated
(c) Alltestsandtrialsandallselectionofmaterialsandequipmentarecomplete
(d) Shall take full account of the effect on the Works of the proposed methods of
construction and of the Temporary Works.
(4) During the preparation of the Detailed Design, the Contractor shall complete all
surveys investigations and testing necessary to complete the design of the Permanent
Works.
(5) The Contractor shall sub-divide the proposed Detailed Design into Design Packages to
be submitted in advance of the Detailed Design Submission and to be identified in the
Design submission Programme. The Design Packages shall facilitate the review and
understanding of the Detailed Design as a whole and shall be produced and submitted
in an orderly sequential and progressive manner.
(6) Upon issue of the Notice in respect of the Detailed Design Submission, the Contractor
shall complete the design in all respects and produce the GFC Drawings, the purpose of
which is to illustrate all the Works and to be the drawings governing construction.
(7) GFC Drawings shall fully detail for the construction of the elements covered by the
Detailed Design and shall show in full the works to be constructed.
3. REQUIREMENTS DURING CONSTRUCTIONPHASE
(1) The principal requirements relating to design during the Construction Phase are the
production of Working Drawings, the preparation of technical submissions as required
under the Contract, the compilation of the Final Design and the production of the As-
Built Drawings.
(2) Working Drawings shall be prepared as required under the Contract. They shall be
endorsed by the Contractor as being in accordance with the GFC Drawings.
(3) The Contractor shall endorse the submissions required under the contract that "all
effects of the design comprising the submission on the design of adjacent or other
parts of the works have been fully taken into account in the design of these parts"
(4) The Final Design is the design of the Works embodied in:
(a) The latest revisions of the documents comprised in the Detailed Design, taking
account of comments in the schedules appended to Notices of No Objection
(b) The latest revisions of the GFC Drawings;
(c) The calculations
(d) Such other documents as may be submitted by the Contractor at the request of
the Employers representative to illustrate and describe the Permanent Works and for
which a Notice has been issued.
(5) The Contractor shall maintain all records necessary for the preparation of the As-Built
Drawings.
UponcompletionoftheWorksoratsuchtimeasagreedtoorrequiredbytheEmployers
representative, the Contractor shall prepare drawings which, subject to the Employers
representative's agreement, shall become the As-Built Drawings. All such drawings
shall be endorsed by the Contractor as true records of the construction of the Works
and of all temporary works that are to remain on the site. The Contractor shall also
show the locations of utilities exposed and retained as directed.
4. DESIGN SUBMISSIONS
4.1 PRELIMINARY DESIGN SUBMISSION
GENERAL
The preliminary design shall provide initial design documents for review and shall be
sufficiently detailed to show the element of the design main and documents required
for preparation of the detailed design. It shall also include:
a) The quality assurance plan for design
b) The submission of design manuals
c) The proposed software
d) The preliminary equipment layouts and details
e) The preliminary off site testing recommendation
f) The submission of specifications proposed for the work
g)The identification of design codes and standards
h) The CAD procedures
m)The preliminary construction methodology
n) The utility diversion plan(if required)
o) Proposed site surveys and other field surveys
Accordingly designer shall submit a Design Basis Report (DBR) to the employer’s
representative for approval by the proof checking agency within 15 days from
the date of LoA
4.2 DETAILED DESIGNSUBMISSION
1. GENERAL
The Detailed Design Submission shall be a coherent and complete set of documents
properly consolidated and indexed and shall fully describe the proposed Detailed
Design. In particular, and where appropriate, it shall define:
(a) the dimensions of all major features, structural elements and members;
(b) all materials;
(c) potential forces and movements due to all possible loadings and
actions on the structures, and their accommodation;
(d) all second order effects;
(e) the layout and typical details of reinforcement in structural concrete/ Structural
steel members;
(f) the locations and nature of all relevant joints and connections and details thereof;
(g) standard details;
(h) location ,geometry and setting-out of all main elements and features;
(2) DRAWINGS
The Detailed Design Submission shall include drawings that shall illustrate the
proposed Detailed Design and in particular shall include, without limitation:
(i) General arrangements;
(ii) details of structural elements;
(iii) associated fittings;
(yi) structural and surface drainage
(vii) existing and proposed utilities;
(viii) road works and works related to traffic management including decking.
(3) DESIGN MANUAL
The Design Manual shall incorporate all design requirements, standards, codes, loading
cases, permissible movements and deflections, limit states, design-stresses and strains,
material properties and all other documents or matters which are relevant to and
govern the design. The Design Manual shall refer to all materials, codes and standards
used, making clear their specific applications. The Design Manual shall be produced so
that it can be used by those involved in the preparation or review of the design of the
Works as a comprehensive reference text and efficient working document.
4.3 SUBMISSION OF DESIGNS AND DRAWINGS
The bidder shall submit along with the bid, copies of preliminary design calculations and
drawings in triplicate.
The employer/Employers representative may call for additional information by way of further
clarifications additional calculations and drawings, which shall be submitted by the bidder at
no extra cost. However, approval of calculations and drawings by the employer or his
representative shall not relieve the contractor of his responsibility for the correctness,
soundness, strength and stability of the structure. If during scrutiny of the design
calculations and working drawings, any change therein is found necessary in the opinion of
the Employers representative for compliance in accordance with the design data and
technical requirements as specified above or technical specifications or for any reasons
based on sound engineering practice, the contractor shall incorporate such changes as may
be directed. These changes shall not however, alter the total cost of contract quoted in the
bid.
The Contractor shall submit full set of Design Calculations and Design Drawings of all
structural elements in soft copy and 8 sets of hard copies to the Employers representative
/Design proof checking entity engaged by the Employer for approval. The contractor along
with the Design consultant engaged by the contractor shall attend design workshops to be
arranged by the Employers representative /Design proof checking entity and shall provide all
clarifications and additional information promptly. The Employers representative /Design
proof checking entity shall return 1 copy of the duly approved and stamped Design
documents to the contractor and 6 copies to the Employer. The Employer will forward 5
copies for proof checking by IIT Madras at the cost of the contractor who shall directly pay
such fee agreed by the Design vetting agency . The contractor / designer shall coordinate
with proof checking agency for timely approval. On receipt of the Design and drawing vetted
by the proof checking agency, the same will be forwarded to the Employers representative or
issuing with good for construction seal and sign. The contractor shall submit additional
copies of the third party approved drawing, if required to the Employers representative for
issuing Good For Construction drawings.
4.4 TIME FOR SUBMISSION OF DESIGN AND DRAWINGS
The GAD incorporating the pier locations for approach spans shall be submitted within 15
days from the date of issue of Letter of Acceptance. Detailed design and drawings shall be
submitted within 45 days from the date of approval of GAD. Drawings and design shall be in
S.I units and shall be bold and clear. References shall be given in general wherever required
for all drawings. If during the scrutiny of detailed design and drawings, changes therein is
found necessary in the opinion of the Employers representative OR proof checking agency
for compliance in accordance with the design data codes, specifications or for any other
reasons based on sound engineering practice, the contractor shall incorporate such changes
without any cost implication to the total bid amount.
5.0 SUPPORTING DOCUMENTS
The Detailed Design Submission shall be accompanied by the following documents,
which will be considered by the Employers representative in his review of the Detailed
Design Submission. Where relevant or required, these documents shall be accompanied
by a design note stating clearly how information has been used in the design of the
Works.
1. MAINTENANCE REPORT
A report updating the Statement of Maintainability in the tender documents and
Detailing maintenance routines necessary for the achievement of the required lives of
the various elements of the Works.
2. GEOTECHNICAL INTERPRETATIVE REPORT
A report including site investigation results and covering the geotechnical interpretation
of site investigation work including that undertaken by the Contractor in sufficient
detail to confirm and justify parameters used in the foundation and geotechnical
designs. The report shall include the full logs and descriptions of confirmatory
boreholes drilled by theContractor.
3. SURVEY REPORT
A report on all survey work undertaken by the Contractor, including checks on mapping,
survey stations, co-ordinates and setting-out. Updated topographical and survey
drawings shall also be included.
4. UTILITIES REPORT
A report giving details of arrangements and working methods in respect of the existing
utilities, including protection measures, diversions, reinstatements and programme
allowances.
5. TEMPORARY WORKS DESIGN REPORT
A report which provides sufficient -information on the design of the Temporary Works
to allow the Employers representative to assess their effects on the Works and to
enable these to be taken into account in the review of the Detailed Design.
6. CONSTRUCTION / INSTALLATION ANALYSISREPORT
A report containing a stage-by-stage construction / installation sequence for all
structures / equipment.
7. CONSTRUCTION METHOD STATEMENT
The Contractor shall submit within the time stipulated by the Employers representative in
writing, the details of actual methods that would be adopted by the Contractor for the
execution of any item as required by the Employers representative at each of the locations,
supported by necessary detailed drawings and sketches including those of the equipment,
machinery and enabling structures that would be used, their locations, arrangements for
conveying and handling materials, erection procedure etc; and obtain prior approval of
Employers representative well in advance of starting of such item of work.
The Employers representative reserves the right to suggest modifications or make complete
changes in the methods proposed by the Contractor, whether accepted previously or not, at any
stage of work, to obtain the desired accuracy, quality, safety and progress of work which shall be
binding on the Contractor and no claim on account of such change in method of execution will
be entertained by the Employer, so long as specifications of the items remain unaltered.
ATTACHMENT C 1
DESIGNCERTIFICATE
This design Certificate refers to design submission no.............................................which comprises
of Detailed Design submission / GFC Drawings submission, working drawing submission/shop
drawing submission scheduled in the attached transmittal, in respect of:
DESIGNER'S STATEMENT:
We certify that:
a) the outline designs, design briefs and performance specifications of those elements of the
Works as illustrated and described in the documents scheduled in the attached
transmittal, complies with the design basis criteria and other contract provisions.
b) an in-house check has been undertaken and completed to confirm the completeness,
adequacy and validity of the design of the Works as illustrated and described in the
documents scheduled in the attached transmittal.
c) all necessary and required approval relating to the design of the Works, as illustrated and
described in the documents listed in the attached transmittal, have been obtained.
d) all effects of the design comprising the submission on the design of adjacent or other
parts of the works have been fully taken into account in the design of those parts.
Signed by Designer's Authorized
Representative Name :
Position :
Date :
CONTRACTOR'S CERTIFICATE:
The Certifies that all design has been performed utilizing the skill and care to be expected of a
professionally qualified and competent designer, experienced in work of similar nature and scope.
This further certifies that all works relating to the preparation, review, checking and certification
of design has been verified by us and the design proposed by the designer has been accepted by
us
Signed by Contractor’s authorized
representative Name :
Position :
Date :
Note 1
The Contractor shall insert one of the following, as applicable:
(i) The Contractor's Technical Proposals
(ii) The Contractor's Technical Proposals and Design Packages Nos for which
a Notice of No Objection has been issued.
(iii) Design Packages Nos for which a Notice of No Objection has been issued
if such Design Packages develop and amplify the Contractor's Technical
Proposals.
(iv) The Detailed Design
SAMPLE DRAWING TEMPLATE
(a) Design Quality Assurance' by designer contractor:
DESIGN QUALITY ASSURANCE
The responsibility of control, Check and verification Of accuracy, correctness, completeness,
integration and full compliance of contract provisions in respect of design analysis and
drawings rests with the design consultants and the contractor.
By Designer By Contractor
Sig: Sig: Sig: Sig:
Date: Date: Date: Date:
Name: Name: Name: Name:
Designed By Checked by Approved by Accepted by
(b) Notice of 'No Objection' from Proof consultant and Employer'srepresentatives:
Notice of 'No Objections' from Employer
Remarks Date Signature
Dy. CE Reviewed
(Design)
CE Reviewed & comments
(Design) as marked on drawing
Engineer Reviewed & No
(CPM) objection issued with
comments as marked
on Drawing
Section C
[Contractor to attach copies of necessary and required approvals]
