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Excel Printing & Shortcuts Guide

This document provides a summary of keyboard shortcuts in Excel, how to select cells using keyboard and mouse, and some Excel terminology including print titles, print area, page breaks, and a ninja tip about font size vs zoom slider. Key keyboard shortcuts include CTRL/CMD + C for copy, CTRL/CMD + V for paste, and CTRL/CMD + X for cut. The shift key allows selecting ranges of cells while holding and clicking, and CTRL allows non-contiguous selection. Print titles and print area determine what rows and columns repeat on printed pages. Page breaks divide a worksheet onto separate print pages. The ninja tip recommends using the zoom slider instead of increasing font size for better on-screen viewing.

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52 views2 pages

Excel Printing & Shortcuts Guide

This document provides a summary of keyboard shortcuts in Excel, how to select cells using keyboard and mouse, and some Excel terminology including print titles, print area, page breaks, and a ninja tip about font size vs zoom slider. Key keyboard shortcuts include CTRL/CMD + C for copy, CTRL/CMD + V for paste, and CTRL/CMD + X for cut. The shift key allows selecting ranges of cells while holding and clicking, and CTRL allows non-contiguous selection. Print titles and print area determine what rows and columns repeat on printed pages. Page breaks divide a worksheet onto separate print pages. The ninja tip recommends using the zoom slider instead of increasing font size for better on-screen viewing.

Uploaded by

Mix Mixture
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Week 5: Toolbox

Keyboard Shortcuts

CTRL + P | CMD + P: Open Print dialogue

CTRL + X | CMD + X: Cut selection

CTRL + C | CMD + C: Copy selection

CTRL + V | CMD + V: Paste data (from previous cut/copy action)

CTRL + F2: Open Print Preview window

Selecting cells with your keyboard and mouse:

The SHIFT key: When you use the SHIFT key in conjunction with your mouse to select cells, you can select whole
ranges. Single click on your first cell, press down Shift - hold it down, then single-click the last cell of your selection.
All cells between your first and last cell will be selected.

The CTRL key: When you hold the CTRL key and click cells/columns/rows with your mouse you can select multiple
items that are non-contiguous. Non-contiguous means the items are not directly next to each other.

Windows Shortcuts: Microsoft Office Support pages | Mac Shortcuts: Microsoft Office Support pages

Excel Terminology

Print titles

You can find this tool on the PAGE LAYOUT tab. In the dialogue box that opens you can configure a number of
settings. In these two edit boxes you can set which rows/columns to repeat at the left and top of every printed page.
In this sense, printing titles works a bit like Freeze Panes - except that Freeze Panes has no bearing on the printed
page.

Print area

The Print area of a spreadsheet is set up in the Print Titles dialogue box (see Print Titles). This is a great tool to use
when you are working with large sets of data and you are intending to print only one particular section of it.

Page break

Page breaks in Excel divide a worksheet into separate pages for printing. There are two types of page breaks:
automatic (dotted blue line) and manual breaks (solid line). Automatic page breaks will adjust to other page layout
settings such as orientation, margins, and scale. Access the Page Break tool via the PAGE LAYOUT tab. The page
break view is accessible through the VIEW tab or the Status bar.

Ninja Tip of the Week

Font size vs Zoom slider

It can be tempting to enlarge a sheet's font so you can see things better on the screen. The problem is though that
the font size is relative to a printed page and something that looked great on the screen, is oversized once we print.
Remember to use the zoom slider in the Status Bar to enlarge data on the screen instead.

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