THE INSTITUTE OF FINANCE MANAGEMENT
PRACTICAL TRAINING GUIDELINES FORM NO. 1
STUDENT GUIDELINES
Practical Training Target Group:
After completing the second semester all first and second year bachelor and diploma one
students are required to undergo fieldwork training for a period of 8 weeks between July-
September each academic year. Fieldwork training carries 1 unit (added to your GPA
calculations) therefore it should be taken seriously so as to achieve its objectives and desired
outcomes.
1.1 Necessary documents before you departs for field work
1.1.1 Letter of Introduction (if required)
1.1.2 Preliminary information on students (Form no.1)
1.1.3 Report by employer on students performance (Form no.2)
1.1.4 Information for Employers (Form no.3)
1.1.5 Students logbook
1.2 Roles of the Students:
1.2.1 Each student will have to indicate his/her placement preferences to the
coordinator. (Use SIS to indicate where you will conduct your field
placement).
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1.2.2 Students are encouraged to work closely with the coordinator in identifying
potential placements.
1.2.3 Know your Department field coordinator before you leave for field work
1.2.4 Report to the place of work and perform duties as agreed with, and /or assigned
by the host supervisor
1.2.5 Attend the field and behave in a disciplined manner during the field (make sure
that IFM Reputation is maintained
1.2.6 Study the background of Organization to understand its objectives and scope of
its operation.
1.2.7 Start with Memorandum of Association, Article of Association, organization
structure and any other document specifying its functions.
1.2.8 Go through the departments and observe any important theories leant in class and
compare with their application.
1.2.9 Observe and make notice on latest published information on activities of the
organization.
1.2.10 Complete daily attendance log book
Record daily activities performed
Noting Lessons learnt on daily basis
1.2.11 Submit logbook to IFM Report writing Supervisor soon on arrival ( One week
time date to be set by the Institute)
1.2.12 Prepare a report based on logbook and not otherwise i.e. discussion on the
lessons learnt, activities conducted.
1.2.13 Submission of the report, time and venue, will be communicated through
students notice boards.
2. Assessment
2.1.1 For your field work report to be assessed there must be evidence that you actually
attended the training. In addition a report from our host supervisor must be mailed
or submitted to the Institute. It is part of your assessment. The Institute reserves the
right to confirm the authenticity of the host supervisor’s report
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2.1.2 Each student is expected to submit his/her own report different from any other
individual regardless of whether they worked in the same organization. Any report
found to have been copied will be nullified and awarded zero score.
2.1.3 Your report must be submitted by on the date set by the Institute. Late submission
will attract penalty/abscond.
2.1.4 Non- compliance of any of these will be considered as non- fulfilment of the
requirements for the practical training.
2.1.5 Each practical training session, shall be treated as a subject of the current academic
year. Not completing a practical training will mean a failure.
2.1.6 IFM has set detailed assessment procedures. Overall assessment will be based on
originality and has to meet standard required by IFM in terms of presenting facts
and solving problems, Grades will be allocated as follows (out of 100%)
- Student’s Log Book Report 20%
- Student’s Final Report 80%
3. The format of the Final Report
The field work is not a research work. The field work report is about the activities done in the
field and the skills acquired during the exercise reflecting the academic competency at that level.
The following is the proposed format of field work report for third year Bachelor students;
Executive summary/Acknowledgment/Table of content
Chapter one: Introduction
Overview of the field work placement.
Discussion of the primary functions/ structure/business of the
Organization/company and their role within that business.
Review of the industry that the company works within.
Chapter Two: Work done and lessons learnt
Brief description of task undertaken
deduce lessons learnt for each task undertaken (supervisor should make sure that
Students produce information that relate to the log book)
Chapter Three: Literature review
Review of literature related to key task performed (supervisor will guide student
on selection of topic).
The supervisor will guide the student to ensure that;
1. the review include key academic theories
2. demonstrate that knowledge of student in area reviewed is up date
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3. relate literature review with task undertaken
4. Proper citation of the literature reviewed.
Chapter Four: Analysis
Relate theories learnt in class with what is happening in the market
Description of skills learned and enhanced, review of how the experience has
affected career plans and ambitions, and
What skills the student may be currently lacking.
Chapter Five: Conclusion and Recommendation
Reference
use Harvard Citation Style( see illustration and example below)
Bibliography example:
BRADBURY, I., & BOYLE, J., (2002) Scientific Principles for Geographers. Harlow: Prentice
Hall.
In-text example:
-Bradbury & Boyle, 2002
As noted by Bradbury & Boyle (2002)
“Direct quotations are placed in double quotations marks” (First Author’s Surname and Second
Author’s Surname. Year of publication, p. – followed by page number – in brackets)
Arrange your bibliography alphabetical.
Report length
For third year students the report should not exceed 6,000 words.
The following is the proposed format of field work report writing for second year Bachelor
students and Ordinary Diploma students.
Executive summary/Acknowledgment/Table of content
Chapter one: Introduction
Overview of the field work placement.
Discussion of the primary functions/ structure/business of the Organization/company
and their role within that business.
Review of the industry that the company works within.
Chapter Two: Work done and lessons learnt
-Brief description of task undertaken
-deduce lessons learnt for each task undertaken (supervisor should make sure that
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Students produce information that relate to the log book)
Chapter Three: Analysis
Description of skills learned and enhanced, review of how the experience has affected
career plans and ambitions, and what skills the student may be currently lacking.
Chapter Four: Conclusion and Recommendation
Reference
Word length
For second year Bachelor and Diploma students the report should not exceed 5,000 words.
Presentation Layout
General Text: Tax should be 1.5 spaced using one side of the page only.
Front selected should be Times New Roman, print size 12.
Page number: centred at the bottom of the page.
Justified: Both left and right.
Headings: chapter heading print size 16 in bold typeface. Sub heading print size 14 in bold
typeface.
4. Date for starting practical training and make changes
The date for starting field practical training is 14/09/2020 but you may start earlier before this
date if possible.
You may change the field placement area not more than 21/09/2020 and if you change in later
dates you will not be visited and your report will not be marked.
Before leaving for field practical training you are suppose to inform Institute Field Coordinator
where you will be conducting your field practical training failure to do that your field report will
not be marked. In communicating with your supervisors please use e-mail if not available use
mobile phone.
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Email and phone for coordinators are given below;
DEPARTMENT COORDINATOR E-MAIL MOBILE
NUMBER
TAX SEBASTIAN 0784-597-179
MADUHU
(ROOM NO E108 )
IT AND (OFFICE E 307)
COMPUTER
SCIENCE
BANKING AND FLORA JOSEPHAT [email protected] 0712-950-425
FINANCIAL (OFFICE NO E 006)
SERVICES
ACCOUNTING GRACE GABRIEL [email protected] 0788-182-565
AND FINANCE (OFFICE E006)
INSURANCE AND LEAH MLELWA [email protected] 0715-204-310
SOCIAL (OFFICE NO E206)
PROTECTION
INSTITUTE FIELD HAMZA,S
[email protected] 0713-467-033
COORDINATOR (OFFICE NO 516)
