Operator’s Manual

for Central Data Station Software

For Veterinary Use Only

Abaxis Customer and Technical Service:
1-800-822-2947
Available 24 hours a day, 7 days a week.

March 2010

PN 600-7077 Rev. A
© 2010, Abaxis, Inc.
Union City, CA 94587
Abaxis, VetScan, and VetScan i-STAT 1
are registered trademarks of Abaxis.
©
2010, Abaxis, Inc.
Union City, CA
94587
Table of Contents

1. License . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-1
2. Installing the CDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-1
Step 1 — Preparing the Workstation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-1
Step 2 — Setting Up the CDS Database . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-2
Step 3 — Obtaining a Software Installation License Key . . . . . . . . . . . . . . . CDS-3
Customizing the CDS for Your Site . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-3
Connectivity. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-3
3. Customizing the Central Data Station . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-4
Running the Customization Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-4
Site Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-5
Serial Ports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-5
Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-5
Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-5
Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-6
Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-7
4. Customizing the Interface Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-8
Send Priority . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-8
Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-8
5. Overview of the Central Data Station Program . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-9
Central Data Station Software Function Overview and Toolbar Buttons . . . CDS-9
Administration Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-10
Instrument and Location Workspace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-10
Operator Workspace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-13
Operator List Import . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-16
Database Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-17
Inventory Workspace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-19
Customization Workspace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-22
User Administration Workspace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-35
Password Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-37
Data Viewers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-38
Exporting Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-42
Monitors. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-43
Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-44
System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-45
Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CDS-45

Table of Contents CDS-i

CDS-ii Table of Contents
CDS Central Data Station
The Central Data Station (CDS) software is the VetScan i-STAT 1 analyzer’s
primary data management application. It supports the analyzer via a combina-
tion of serial and/or network communications.
Data downloaded from the analyzer can be viewed in separate Data Viewers for
Results, QC Codes, Simulator, Unsent Records, and Control Results. Addi-
tional features are mentioned in this section.
This section contains the following:
■ “License” on page CDS-1
■ “Installing the CDS” on page CDS-1
■ “Customizing the Central Data Station” on page CDS-4
■ “Customizing the Interface Program” on page CDS-8
■ “Overview of the Central Data Station Program” on page CDS-9

1. License
By accepting and using this software, the user/licensee agrees to the following:
■ The user/licensee will not make copies of the software programs or
any of the program software files generated by the programs, the
manual, or other documentation, except for archive copies made as
part of user/licensee’s regular back-up procedures.
■ The user/licensee will protect the programs from unauthorized use,
illegal reproduction (including reproducing any of the software files
generated by the programs), or illicit distribution.
■ The user/licensee will not change or reverse-engineer the programs
or any of their software files by debugging, decompiling, disassem-
bling, reprogramming, rewriting the programs’ macros, revising the
programs’ forms, or any other means.

2. Installing the CDS

Step 1 — Preparing the Workstation
The PC using the CDS Software must meet the specifications given below. In
addition, the PC (and printer if applicable) must be installed following manu-
facturer’s directions.

Supported Operating Systems

The i-STAT Central Data Station supports the following operating systems:
■ Microsoft Windows XP Professional – Service Pack 2
(Recommended)
■ Microsoft Windows 2000 Professional – Service Pack 4
■ Microsoft Windows 2000 Server – Service Pack 4

Central Data Station CDS-1

Required Hardware
The i-STAT Central Data Station system requires the following hardware:

Part Minimum Requirement

Processor Pentium 4, 2.0 GHZ or faster
Memory 512MB or more
Hard Drive 20GB or larger (RAID 1 recommended)
CD-RW Drive 24X or faster
Network Card Standard 10/100/1000 Ethernet Network Interface Card
Standard Video Card Resolution of 1024x768
One or More USB Ports
One or More Serial Ports RS232 ports are required for serial IR Link and Downloader connections. (If
not available, USB to RS232 adapters may be used.)
Two Standard PS2 Ports For IR Link connections only
Standard Mouse
Standard Keyboard
Standard Monitor Resolution of 1024x768

Recommended Hardware
The following hardware is recommended in order to support the i-STAT CDS system:

Part Recommendation
Modem Standard 56k PCI internal modem (for remote support)
UPS Uninterruptible Power Supply
RAID Controller RAID 1 (requires a second hard drive)

Required Software
The following software is required in order to support the i-STAT CDS system:

Part Requirement
Remote Control Software Symantec pcAnywhere, Microsoft Remote Desktop, or equivalent
Virus Protection Software Norton or McAfee virus protection software
File Compression Software Standard ZIP compatible utility (i.e. WinZip, PkZip, etc.)
PDF Reader Adobe Reader Version 6.0 or higher

Step 2 — Setting Up the CDS Database

1. Insert the CDS Database Setup disc.
2. Open My Computer, and go to the CD drive.
3. Double-click SETUP.EXE to begin database setup.
4. When setup is complete, click Finish and remove the disc from the CD drive.

CDS-2 Central Data Station

Step 3 — Obtaining a Software Installation License Key
A license key is required to install the Central Data Station software. The license key ensures that the end
user agrees to the License Agreement which is displayed during installation. To obtain the license key, fol-
low the instructions on the screen and listed below.
1. Insert the Central Data Station CD. Installation should begin automatically. (If not, open My Com-
puter, go to the CD drive, and double-click SETUP.EXE.)
2. Click Next > in the Welcome dialog.
3. Read the displayed End-User License Agreement, and click Yes to agree and proceed with the instal-
lation.
4. Record separately the serial number of the CDS displayed in the Enter License Key dialog.
5. Minimize but do not close the setup application. Go to http://www.abbottpointofcare.com, and
click link to the CDS Key Generator.
6. Register or sign in:
■ If you are already registered, enter your username and password and click Login.
■ If you are not registered, enter the required information, select Basic Access, and click Register.
Repeat steps 5 and 6, and login.
7. Enter the serial number recorded in step 4, and click Submit.
8. The generator then displays your license key. Record the key and return to the setup application.
9. Enter the key in the space provided in the Enter License Key dialog box.
10. Click Next to proceed with the installation.
11. Once the installation is complete, the application prompts you to restart the computer. Make sure to
back up any unsaved data, then restart the PC. Make sure the Central Data Station icon appears on
your desktop after restarting.

CAUTION: CDS Software has not been tested for compatibility with all other software packages
on the market. Installing incompatible software on the CDS PC may compromise the
system and risk permanent loss of patient records.

Customizing the CDS for Your Site

During the installation, the CDS must be customized to properly communicate with the VetScan i-STAT 1
Downloaders and Downloader/Rechargers, and i-STAT IR Links. The procedure for customizing the CDS
is described in “Customizing the Central Data Station” on page CDS-4.
The date displayed with results can be changed to any Short Date format and separator listed in the com-
puter’s Control Panel under Regional Options or Region and Language Options. If an unsupported format
or separator is detected, the user will be notified and given the opportunity to change to a supported format/
separator combination.
If a window does not have a close button, close it by clicking Main > Close on the menu bar.
The Refresh toolbar button refreshes the active window with the most recent data available. The
refresh function is also available under the Window option on the menu bar, or by pressing F5.

Connectivity
Instructions for connecting a Downloader, Downloader/recharger, and portable printer to the PC are in the
“Analyzer Description and Preparation” section of the VetScan i-STAT 1 Analyzer Operator’s Manual. For
assistance in programming the Downloader and Downloader/Recharger, contact Abaxis Technical Service.

Central Data Station CDS-3

3. Customizing the Central Data Station
You can customize the following operational aspects of the CDS software:
■ Site Information Institution name and technical service phone number
■ Serial Ports Enables/Disables serial communications and allows individual ports to
be selected and configured.
■ Network Enables/Disables network communications and allows specification of
TCP port numbers.
■ Interface Enables/Disables external interfacing and allows protocol to be
selected.
■ Options Allows various general system behaviors to be specified.
■ Security Enables/Disables the CDS Security features which allow for the cre-
ation of security profiles providing different levels of access to various
areas and functions of the CDS application.

Running the Customization Screen

Access the Customization screen as follows:
1. Close the CDS application.
2. Click Start > Run…, type wcds32 config at the prompt, then click OK.
3. In the Customization screen, click the desired page’s tab, and customize the information in each field
as needed. See the following pages for details on these fields.
4. Repeat for additional tabs as needed.
5. When finished, click Accept to save the information. Click Reset to disregard changes and restore
the previous information. Click Cancel to ignore any changes and retain the current settings. When
customization is complete, the CDS application opens automatically.

For more information, see the following:

■ “Site Information” on page CDS-5
■ “Serial Ports” on page CDS-5
■ “Network” on page CDS-5
■ “Interface” on page CDS-5
■ “Options” on page CDS-6
■ “Security” on page CDS-7

CDS-4 Central Data Station

Site Information
You can enter a site name and address (up to 60 characters) in this field.
The appropriate Technical Service Phone Number will be listed or can
be entered.

Serial Ports
The Central Data Station program may reside on a PC with multiple serial ports (RS232). Available ports
will automatically be listed under Available Ports on the Serial Ports tab. The following component can be
connected to the Central Data Station via serial ports:
■ i-STAT Series 300 Analyzer: Downloader or Downloader/Recharger transmits data to and from
the VetScan i-STAT 1.
■ i-STAT Series 200 Analyzer: IR Link transmits data to and from the Analyzer.

1. Check the Enable serial communications box to enable serial

communications.
2. Click the desired ports under Available Ports, then click the
<<<< Add button. The ports then appear under Configured Ports.
3. Click the port and select an instrument for that port.

Network
Check the Enable network communications box to enable network communications.
The default TCP service port assignments are listed in the Network tab. If not using the defaults ports, click
the port and type in the new assignment. Port numbers must be unique and in the range 1024–65535.

Interface
The appropriate interface protocol and the types of records to be sent to
another data management system are selected in the Interface tab. This
configuration will typically be done by the interface provider.
Select the desired primary interface protocol, then select the result types
to send to the interface.

Central Data Station CDS-5

 Primary Interface Which Result Types
Protocol Choices Explanation May be Transmitted
None Indicates no primary protocol in use. N/A
Select when no external interface is used
and PCx glucose test strip data is to be
uploaded to QC Manager 3.
ASTM Data transmission conforms to ASTM Patient Test Results ONLY
E1381-95 and ASTM E1394-97.
Data File Formats the CDS for third-party use. 1. Test Result
2. Electronic Simulator
3. Control Result
4. Cal/Ver Result
5. Proficiency Result
AME Automatic Manual Entry – Installed by 1. Test Result
Abbott Point of Care Inc. 2. Electronic Simulator
3. Control Result
4. Cal/Ver Result
5. Proficiency Result
HL7 Data transmission conforms to HL7 Patient Test Results ONLY
(version 2.4) and is based on the CIC
Observation Reporting Interface
distributed by the National Committee
for Clinical Laboratory Science in the
USA under Document POCT-1-A. This
option is installed by Abbott Point of
Care Inc.

Check Enable external interface to enable this function.

Check Enable AutoSend to enable this function. This function automatically sends new records from the
Central Data Station to another data management system whenever they are received by the Central Data
Station. Checking this box causes the CDS program to start up with AutoSend enabled. AutoSend can also
be temporarily enabled/disabled from the CDS program. Records can also be sent manually from the Data
Viewers.
When Precision PCx glucose test strips are being run on the VetScan i-STAT 1, the glucose test strip data
can be made available to QC Manager data management program. Check the Upload PCx Strip Data to
QC Manager 2.2 box to enable this function.

Options
■ Confirmation message on exit: When this option is enabled,
a confirmation message is displayed prior to exiting the CDS
program.
■ Enable use of IR Link IDs: When enabled, the IDs pro-
grammed into the IR Links are used in determining the down-
load location of the results instead of the actual serial port or
IP address. To use this function, all IR Links must be of the
self-identifying type. This option is not recommended by
Abaxis, but is available in case the functionality is needed.
■ Accept previously deleted records: When disabled, this option prevents previously deleted
records from being stored when re-transmitted to the Central Data Station.

CDS-6 Central Data Station

 ■ Monitor refresh: The status reports in the Download and Interface Monitors are updated after
the period of inactivity specified.
■ Maximum diagnostic files: Diagnostic files contain information that can be useful in trouble-
shooting cartridge problems. The default number is 100 and is changed at the request of a Tech-
nical Support Representative.
■ Data Viewers: Selecting Save method selection on exit causes each Data Viewer to save the
method currently selected when the viewer is closed or the Exit button clicked. The next time the
viewer or CDS software is opened, the saved method will be displayed. When Manually choose
method before viewer opening is selected, the user is prompted to choose a method before a
data viewer is opened.
■ Automatic Database Backup: When enabled, the CDS database files will be backed up to the
selected location at the time of day entered. Should there be a malfunction resulting in the cor-
ruption of the database, a Technical Support representative may be able to retrieve the lost data
from the backup copy. Each backup replaces the previous one. Backup time depends on the size
of the database but usually does not take longer than 15 minutes.
■ Results Viewer: Enables user to include/exclude the patient name from the trend display or
printout in the Results Viewer. The default setting is to include the patient name.
■ Enabling the Precision PCx Method: Disabled by default.

Security
The security features allow for the creation of security profiles provid-
ing different levels of access to various areas and functions of the CDS
application. Individual users can then be assigned to a security profile,
and then choose their own individual CDS log-on password. The sys-
tem also has capabilities for manual and automatic logoffs.
The security features should only be activated by the administrator of
the System; i.e. the person ultimately in charge of the CDS who will be
creating the security profiles and assigning users to them.
Activate the security features as follows:
1. Check the Enable Security box.
2. After enabling security, the user also has the option of selecting an interval of inactivity after which
the CDS logs off the current user. Click the Log Off box and use the up/down arrows to choose the
log off interval.
3. Click Accept.
4. A password dialog will then appear asking for a User Name and a Password. Type admin as the User
Name, and istat as the password. Click OK.
5. When prompted, type a New Password in the space provided and in the New Password Verification
line, then click OK. The CDS application then opens.

Central Data Station CDS-7

4. Customizing the Interface Program
The Central Data Station can output results to an external computer system such as a PMS. The Central
Data Station also provides a function that, when enabled, will also transmit all of the Precision PCx results
generated on the VetScan i-STAT 1 to QC Manager so they can be managed as part of the overall Blood
Glucose Testing program.
The Central Data Station needs to be customized for the interface type using the procedures below. Tabs
are presented for the options available. Each tab represents a protocol that the Interface Component of the
CDS supports. Depending on the particular installation, one or more of these will be used.

Note: For descriptions of available options, see “Interface” on page CDS-5.

1. Exit the CDS application.

2. Click Start > Run…, type c:\istat32\bin\interface32.exe at the prompt, then click OK.
3. Click File > Options. The screen at right appears.

These tabs are used by the interface provider to configure the

interface Component of the CDS for the protocol to be used.

Send Priority
This function prioritizes the queue of results in the CDS database being processed by the Interface Compo-
nent of the CDS program. This capability can be used by the interface provider to prioritize handling of
results from one location over another.

Procedure
1. The CDS program must be running and the external interface must be enabled.
2. Double-click the i-STAT interface icon in the system tray (next to the clock in the lower right hand
corner of the screen) to open the interface program’s main screen.
3. Click File > Options….
4. Click the Send Priority tab. (The other tabs are for viewing
only.)
5. Click the Location/Method line to prioritize.
6. Right-click under the Send Priority column and select the pri-
ority from the drop-down list: Normal, High, or Very High.
7. Click Accept to finish.

CDS-8 Central Data Station

5. Overview of the Central Data Station Program
The Central Data Station (CDS) software includes the following point-of-care testing process management
functions:

■ Managing Instruments ■ Managing Analyzer Customization Profiles

■ Managing Operators ■ Maintaining Database Contents and Size
■ Managing Inventory ■ Monitoring External Interface Activities
■ Monitoring Operator Competence ■ Monitoring Analyzer Download Intervals
■ Reviewing Patient and Quality Results

These functions are listed under the main menu option in four main groupings: monitors, viewers, work-
spaces and reports.

Central Data Station Software Function Overview and Toolbar Buttons

Monitor Data Viewer

Download Results (Patient)

Interface QC Codes

Simulator

Administration Tools (Workspaces) Unsent Records

Instrument/Location Control Results

Operator Calibration Verification

Database Maintenance Proficiency Tests

Inventory

Customization Report

User Administration Reagent Management

Method Competence

Method Compliance

Central Data Station CDS-9

Administration Tools
Administration Tools include Workspaces for Instruments and Locations, Operators, Database Mainte-
nance, Inventory, Customization, and User Administration.

Instrument and Location Workspace

This workspace is used to:
■ Assign names to download locations
■ Assign instruments to locations
■ Configure the reporting and monitoring options for each instrument
■ Set required download intervals for each location

The following sequence of tasks is used to set up the Central Data Station’s management function for
instruments:
1. Assign Location Names to Location Codes. Location Codes are the physical port addresses for the
download devices.
2. Assign Instruments to Download Locations.

Locations
■ Edit Location Name
The location name can be changed from letter/num-
ber code to the name of a unit, department, site, etc.
Use up to 17 characters to identify a location. Click
Location > Edit Location Name… in the menu or
click Loc. Name in the toolbar.

Note: Consider interface logic before editing.

■ Add New Download Location Assignment

Download locations can be added manually. Click Location > Add Download Location
Assignment… in the menu or click Add Assig. in the toolbar. Download locations will also be
added automatically when a transmission is received from a download device with a location that
is not already on the list. The name assigned is A_xx, where xx is the download device’s IP
address or serial port. This name can be changed as described under Edit Download Location
Assignment.
To assign instruments to a location without a download device, enter a Location Name or another
descriptive word as the Location Code.
■ Delete Download Location Assignment
Click Location > Delete Download Location Assignment… from the menu, or click Delete
Assig. in the toolbar.
■ Edit Download Location Assignment
Click Location > Edit Download Location Assignment… from the menu, or click Edit Assig.
in the toolbar.

CDS-10 Central Data Station

Instruments
Once physical download locations have been given location names,
the instruments tab is the focus of management activities.
Location: Instruments are assigned to locations. The
assignment is made when an instrument is manually added
in the Instruments page, or when an instrument downloads
to the Central Data Station for the first time.
Method: The CDS is designed to accept results from any
instrument that can be downloaded to the CDS program.
The i-STAT method in the Instrument window refers to the
i-STAT Portable Clinical Analyzer and the VetScan i-STAT 1.
Clicking a Location/Method on the left side of the window will list the status of all instruments
for that location and method in the right side of the window. The  symbol indicates which loca-
tion and method has been selected.
Highlight Download Status: Checking this box will highlight locations with instruments that
have exceeded the required interval for downloading as well as noncompliant instruments within
the location selected.
■ Add an Instrument
The Add instruments window is used to add an instrument to the sys-
tem. Click Instrument > Add… from the menu, or click Add Inst.
in the toolbar and select a method from the drop-down list.

Note: If using the VetScan i-STAT 1 for cartridge and/or test

strip runs, select i-STAT as the method.

Select a location from the drop-down list. To add a location, follow

the instructions under Add New Download Location Assignment.
If the location has no associated download device, type in a location
name of up to 17 characters.
There are two options for Download Result Reporting, both of which apply to the i-STAT Porta-
ble Clinical Analyzer and the VetScan i-STAT 1:
❑ Always report location as this assignment: The results from this instrument are shown
with the location of the instrument’s assignment regardless of the download device used to
transmit the results. This option is useful when an instrument is assigned to a functional
group that may download from various areas in the institution. The instrument will be desig-
nated as “Assignment” under the Reports Column in the instrument tab.
❑ Report location as download location: The results from this instrument are shown with the
location for the download device used to transmit results to the Central Data Station. The
instrument will be designated “Download” under the Reports column on the Instruments tab.
If the instrument is not manually added to the list and transmits to the CDS, it is automati-
cally assigned to the location of the download device and is set to report “Download”. If the
download device location has not been manually added, a default location A_xx (B_xx,
C_xx, etc) where xx is the IP address or serial port of the download device, will be used.
There are two options for Download monitoring:
1. Include in download monitoring: Monitors this Serial Number.
2. Exclude download monitoring: The download status of the instrument will not be
reported by the Download Monitor.

Central Data Station CDS-11

 ■ Delete Instrument: Click the Location/Method for the instrument(s) to be deleted and then the
serial number of the instrument to be deleted. Click Instrument > Delete… from the menu or
click Delete Inst. in the toolbar.
■ Move Instrument: Click the Location/Method for the instrument to be moved and then the
serial number of the instrument to be moved. Click Instrument > Move… from the menu, or
click Move Inst. in the toolbar. Select the new location from the drop-down list, type in a new
location, or drag and drop.
■ Find Instrument: Click Instrument > Find… from the menu, or click Find in the toolbar.
Enter the serial number of the instrument and select the Method from the drop-down list.
■ Edit Instrument Comment: Click the instrument serial number, click Instrument > Edit
Comment… from the menu or click Edit Inst. in the toolbar. Enter a comment of up to 16 char-
acters.
■ Change Current Instrument Settings
Reporting: Click the instrument serial number. Click Instrument > Current Instrument >
Change Reporting from the menu or click the down arrow next to Current Inst. and then
Reporting in the toolbar to toggle between Download and Assignment.
In Use: Click the instrument serial number. Click Instrument > Current Instrument > Toggle
In Use from the menu, or click the down arrow next to Current Inst. and then click In Use in
the toolbar to check or un-check the analyzer in the In Use column.

Note: Instruments that do not have In Use checked do not have a download criteria
applied to them. You would use this for instruments you do not expect to be
downloaded. When an analyzer that is not marked as in use downloads, it is
set back in use and the download criteria is applied.

Monitoring: Click the instrument serial number. Click Instrument > Current Instrument >
Change Monitoring from the menu, or click the down arrow next to Current Inst. and then
Monitoring in the toolbar to check or un-check the analyzer in the Monitoring column.
■ Add Instrument Note: Click Instrument > Add Note… from the menu or click Add Note in
the toolbar. Enter a note of up to 50 characters. The note then appears as a Log Entry in the
Instrument Log tab.
■ Change Download Monitoring Criteria: Compliance to download policy can be monitored by
the CDS program. Click Instrument > Download Criteria… from the menu or click the Crite-
ria button in the toolbar. Enter the required download interval (up to 1000 hours).
Compliance with the criteria can be observed by checking the Highlight Download Status box
or by going to the Downloader Monitor. Individual Download criteria can be set for each loca-
tion and method pair.

Note: The VetScan i-STAT 1 can also be customized either to warn the end users that
a download is required or to lockout end users if the time for a download has
been reached or exceeded. The download criteria for analyzers and for the
CDS monitor should be selected to make sense.

CDS-12 Central Data Station

 ■ Instrument and Location Summary: The Instrument
and Location Summary reports the instrument assign-
ments and the last download for each. Click Main >
Open Report > Instrument Summary from the menu
or click the down arrow next to Report and then Sum-
mary in the toolbar. Summaries can be viewed and
printed by the following:
❑ This method and location only (location and
method selected with  )
❑ This method, all locations (method selected
with  )
❑ All methods, all locations

Instrument Log
The Instrument Log tracks all changes made in the Instru-
ments tab. Additional comments can be added to the log by
clicking Add Note in the toolbar.
■ Date Range…: Data can be viewed within a user-
defined default range or a manually entered range.
■ Delete…: The Delete button allows selected or all
entries within the date range selected to be deleted.
To print the log, press the F2 key or select Print
from the Main menu or toolbar.

Operator Workspace
This workspace is used to:
■ Record operator names and identification numbers.
■ Record certification dates and certification expiration dates.
■ Assign operators to departments.
■ Add comments.

When the VetScan i-STAT 1 is customized to use the operator list created here, the analyzer can be custom-
ized to warn or lockout operators if they are not on the list or their certification has expired.

Operators
Operators are listed by Department and Method as indicated
by the  symbol. Operators are added to the operator list by
department and by method.
When a record is received with an Operator ID that is not
listed in any Department, the operator is placed in the Unas-
signed department.

Central Data Station CDS-13

 ■ Operator list edit in progress: When editing the
operator list, check this box to delay updating the
VetScan i-STAT 1 until all editing is complete. When
editing is complete, click the box to remove the
checkmark. This box opens when Serial or Network Communications are enabled, Customiza-
tion is enabled, and Use Operator List is enabled.
■ Add Operator: This function is used to add new operators to
the list of operators. Alternatively, operator lists can be imported
(see Operator List Import at the end of this section). Click Open
Report > Add… from the menu or click the Add button in the
toolbar.
Enter the ID number that the operator will enter into the ana-
lyzer on the Operator ID line. If a different ID number is used to
access the LIS, this number should be recorded on the Alternate
ID line. An Operator Name of up to 40 characters can be
entered. A comment of up to 16 characters can be added. If
operators are to be certified for more than one method, such as
for the i-STAT cartridge and the PCx glucose test strip, certify
each operator for one method and use the Add Cert. toolbar button to certify all applicable oper-
ators at one time for the method. To add the first operator to a department, type the department
name (up to 10 characters). Once a department has been added, it can be selected for additional
operators from the drop-down list.
Check the Clear operator data when “Add and Remain Open” clicked box to specify
whether or not the operator information fields should be cleared when the Add and Remain
open button is clicked.
■ Delete Operator: Select the operator or operators. Click Operator > Delete… from the menu
or click Delete in the toolbar to delete the operator or operators. When the last operator from a
department is deleted, the department is removed from the system.
■ Move Operator: Select the operator or operators. Click Operator > Move… from the menu or
click Move in the toolbar and select a new department from the drop-down list. If the department
is not in the list, type in the new department name.
■ Find Operator: Click Operator > Find… from the menu or click Find in the toolbar, select the
method for which the operator is certified, and type in the operator ID. The found operator is
highlighted.
■ Edit Operator Data: Click the operator. Click Operator > Edit… from the menu or click Edit
in the toolbar. The operator ID, name, comment, and alternate ID can be edited.
■ Update Certifications: Select the operator or operators. Click Operator >
Update Certification… from the menu or click Update Cert. in the toolbar
and complete the Update Certification form.

CDS-14 Central Data Station

 ■ Add Certification: The Add Certification button allows operators who are certified for one
method to be certified for another method without having to complete a new Add Operator form.
Highlight the operator or operators in the Operator tab window that are to be certified for another
method. Click Operator > Add Certification… from the menu, or click Add Cert. button on
the toolbar. Select the certification dates.

■ Add Note: Click the operator. Click Operator > Add Note… from the menu or click Add Note
in the toolbar. Enter an Operator Log Note of up to 50 characters.
■ Edit Department Name: Click the department name to edit. Click Operator > Edit Depart-
ment Name… from the menu or click Dept. Name in the toolbar. The Unassigned designation
cannot be changed.
■ Operator and Certification Reports: Click the down arrow next to Report in the Operator
Workspace toolbar and click Summary or Expiration.
Operator Summary: Summaries of operators can be viewed and printed by:
❑ This method and department only (department and method selected with  )
❑ This method, all departments (method selected with  )
❑ All methods, all departments.
The reports include operator IDs, operator names, certified from date, certified until date,
comments, a checkmark if certification has expired and the operator’s alternate IDs grouped
by department and method.
Operator Certification Expiration: This report
allows the certification status of operators to be
viewed.

Operator Log
The Operator Log tracks changes made and “Add Note” entries
made in the Operator tab. The Date Range… button can be used
to specify a time period to be viewed and the Delete… button to
delete entries. To print the log press the F2 key or select Print
from the Main menu.

Central Data Station CDS-15

Operator List Import
This function in the Operator Workspace on the CDS5
allows an operator list to be imported from a text file. To
access this function, click Main > Open Administration
Function > Operator from the main menu to open the
Operator Workspace. Select Operator > Import List…
from the main menu to open the Import Operator List win-
dow. This window is used to describe the format of the test
file containing the list to be imported into the CDS.
1. Under Fields in text file, use the mouse to drag and drop the field names so they match the order in
which the fields appear in the text file containing the list to be imported. If a field does not appear in
the text file, drag it to the Available fields list. If the text file contains a field that should be ignored,
drag a SkipField(x) field to the Fields in text file list to mark where that field appears.
2. Fields in the text file containing the list to be imported must be separated by a comma or other delim-
iter character. Specify the separator in the Delimiter character box.
3. If a qualifier character is used to enclose the data contained in each the field in the text field contain-
ing the list to be imported, select this character from the Text qualifier list.
4. If the first line of the text file is a header line listing the names of the fields in the text file containing
the list to be imported, click Skip first line of file (file contains headers). The import function can-
not process header lines.
5. If all operators in the text file containing the list to be imported are to be certified for one method,
click Assume a test method for all operators, and select i-STAT for cartridge testing or Precision
PCx for the PCx Plus Glucose Strip testing on the VetScan i-STAT 1. If this option is selected and
the text file does not need to contain a Method field. If this option is selected and the text file does
contain a Method field, its contents will be ignored.
6. If all operators will be certified from the same date, click Assume a certification start date for all
operators and enter the start date. If this option is selected, the text file does not need to contain a
Certified from field. If this option is selected and the text file does contain a Certified from field,
its contents will be ignored.
7. If all operators are to be assigned to the same department, click Assume a single department for all
operators and enter or select the department from the drop-down list. If this option is selected, the
text file does not need to contain a Department field. If this option is selected and the text file does
contain a Department field, its contents will be ignored.
8. Click Select File… and select the name of text file containing the list to be imported.
9. Click Import File to import the list from the text file.

Note: Operator data that already exists in the CDS5 database takes precedence over
any data imported from a text file.

Export List
After a list has been imported or created, it can be exported for backup purposes.

CDS-16 Central Data Station

Database Maintenance
This workspace allows the database to be backed up, deleted and restored. A “Statistics” tab also allows
users to view a summary page of Result Types contained in the database.

Archive Test Results

Backup test results: This function allows test results to be backed up onto a disk, CD or other directory.
1. Click Main > Open Administration Functions > Database Maintenance.
2. After the workspace opens, click the Archive Test Results
tab.
3. Click the Backup test results radio button.
4. Specify a date range for the function.
5. Select a Backup Option: Backup, Backup and Delete, or
Delete only.
6. If an option that includes Delete is selected, select a Delete
option: Delete details data only or Delete details and demographic data. Details data includes:
❑ Original Operator and Patient ID
❑ Patient Name
❑ LIS order number
❑ Sent status
❑ Analyte values
❑ Extra data
Demographic data can be used to generate reports. Demographic data includes:
❑ Test type (test result, simulator, proficiency,…)
❑ Test panel (such as EC8+, CG8+, PCx Glucose)
❑ Test Method (i-STAT, Precision PCx…)
❑ Patient ID
❑ Operator ID
❑ Test date/time
❑ Location
❑ Comment
❑ Interface comment
❑ Serial number
❑ Department
7. Select a Directory
8. Select a method or methods to back up or click Select all
methods.

Central Data Station CDS-17

9. Click the Backup or Backup and Delete button, and follow the prompts.

Note: When results are being deleted as part of a backup

and delete or a delete-only operation, the deletion
can be cancelled. Simply click the Cancel button to
stop the operation. Once Cancel is clicked, depend-
ing on the amount of data being deleted and the size
of the database, there may be significant lag time of
a few minutes before a dialog box appears indicat-
ing that the deletion has been paused, asking you to
select one of three options.

The reason for the lag time is that the program needs to complete whatever
portion of the deletion operation it was performing when the Cancel button
was clicked before it can display the dialog box. Once the dialog box is dis-
played, simply click the desired radio button, then click OK.

Restore test results: This function allows test results that have been deleted from the CDS but backed up
elsewhere to be restored to the database.
1. Click Main > Open Administration Functions > Database Maintenance.
2. Insert the disk or CD containing the files.
3. Click the Restore test results radio button.
4. Select the directory for the stored results.
5. Select the method or methods to be restored.
6. Select a restore option: Restore demographic data only or Restore demographic and details
data. (Demographic data can be used to generate reports.)
7. Select the files to be restored or select all files.
8. Click the Restore button.

Database File
Backup Database File: This function allows the user to manually perform the same operation that occurs
when the automatic database backup occurs. It creates a complete backup of the database file to the speci-
fied drive/directory.
Compact Database File: When the backup and delete or delete only functions are executed, the deleted
data is removed from the database but the disk space the data occupied in the database file is not. The com-
paction function creates a new copy of the database with the excess space removed, creating a smaller, bet-
ter organized and, therefore, more responsive database. If CDS functions such as opening or refreshing a
data viewer grow noticeably less responsive over time, compaction of the database may help. It is recom-
mended that compaction function be executed at least once a year.

Statistics
A Statistics tab allows users to view a summary page that lists:
■ The total results in the database
■ The date and time of the oldest result in the database
■ The date and time of the newest result in the database
■ A breakdown of the total results in the database by Result
Type and Method

CDS-18 Central Data Station

Selecting an individual Result Type and then clicking Details allows you to
view a similar statistical breakdown for that particular Result Type:
■ The total number of that particular Result Type in the database
■ The date and time of the oldest result of that type in the database
■ The date and time of the newest result of that type in the database
■ A breakdown of the number of this particular result type that have
been sent successfully (Yes), unsuccessfully, or not sent at all (No) to
another data management system.

Note: A listing in this window of Not Available indicates that there are records of
this type in the database where the details data have been deleted, so the
application cannot determine whether that particular record was sent or not.

Inventory Workspace
The Inventory Workspace is organized under five tabs with the following functions:
■ Stock: define reorder triggers, view and edit inventory
■ Distribution: track items distributed from central stock to different locations
■ Orders: track pending and received orders, view reports on received items
■ Items: define inventory items
■ Inventory log: view a log of major user actions

Populate the Items tab first, followed by the Stock tab where current inventory should be entered and reor-
der triggers defined.

Items
The Items tab defines the inventory items for the VetScan i-STAT 1
System and other point-of-care tests.
To select an item available from Abaxis and its distributors, highlight
the item in the Choose items from the list pane on the right side of
the window, then click the arrow next to the Add button in the toolbar
and click the Selected button. You can also drag and drop. The item
then moves to the Available items list on the left side of the window.
To add an item to the list, click the arrow next to the Add button in the tool bar, then click the New button
and complete the displayed information form.
To delete an item from the list, highlight the item, then click the Delete button in the toolbar. If the item
was selected from Choose items from the list pane, the item moves from Available items back to this list.
To edit information under the Available items list, click the Edit button in the toolbar.

Central Data Station CDS-19

Stock
The Stock tab includes Inventory and Estimated Inventory statistics.
■ Inventory: The number of given items as counted and
entered by the user. The inventory is automatically updated
when new orders are received under the Orders tab.
■ Estimated Inventory: The number of i-STAT cartridges
and PCx glucose test strips as estimated by the workspace
software. The initial Estimated Inventory is taken from the
Inventory column. Every time a cartridge or glucose test strip result is transmitted to the Central
Data Station software, the count of the estimated inventory decreases by 1. The Estimated Inven-
tory is automatically updated when new orders are received under the Orders tab. The Estimated
Inventory item count is adjusted to the Inventory count whenever the Inventory column is manu-
ally edited.

Startup Option
The items added under the Items tab will be listed under the Stock tab with Inventory and Reorder set
to 0. There are two ways to populate the Inventory column.
■ Count current stock. Go to the Stock tab, click the Edit button in the toolbar, and enter the cur-
rent inventory. Lot numbers and expiration dates will not be tracked for inventory entered by this
method.
■ Count current stock along with lot numbers, expiration dates and locations. Go to the Order tab
and enter and receive the POs for the existing stock. Go to the Stock tab and manually adjust the
inventory to the current stock count. (Alternatively, receive only the current stock count). This
option allows the user to take advantage of the lot number and expiration date tracking capabili-
ties of the workspace.

Click the Edit button on the toolbar and enter the reorder trigger numbers.
Click a check mark next to Highlight items to be reordered. Items that need to be reordered will be high-
lighted. Reorders are highlighted based on Estimated Inventory.
Edit the inventory by highlighting the item and clicking the Edit button or by clicking the Adjust Invent
button, selecting the item from the drop-down list, and adding or subtracting units. When the Inventory is
edited, the Estimated Inventory is automatically made equal to the Inventory.
The Estimated Inventory for i-STAT cartridges and PCx glucose test strips will automatically begin updat-
ing with the next analyzer transmission. Click the Refresh button to update the workspace for transmitted
data. Both the Inventory and the Estimated Inventory are updated automatically when orders are
received under the Orders tab.
Periodically, the Estimated Inventory should be updated manually. This is necessary to account for other
consumables as well as for cartridges and strips that are discarded before testing, such as expired inventory.
Click the Estim. Invent. button in the toolbar to adjust the Estimated Inventory.

CDS-20 Central Data Station

Orders
Place and modify orders as follows.
■ To record a new order, click the Add button in the tool bar. Select the item from the drop-down
menu under Item and enter the quantity. Click the Add Item button to add another item or the
Delete Item button to delete an item.
■ To enter information about a received order right away, click the Receive
Order button. To enter information about a received order later, click the
Order Pending button.
■ To receive an item or to edit order information, click the Edit/Receive
button in the toolbar. Highlight the PO Number and enter the Order
Details.

Note: The lot number and expiration date are used in the
Distribution tab. Therefore, PO, lot number, and
expiration date information for consumables in
inventory should be entered here. The PO number
field can accommodate up to 20 characters.

■ Click the Add button to add another item or the Delete

button to delete an item. Click Receive All to automati-
cally enter items and quantities, as they were ordered.
■ Use the Delete toolbar button to delete an order.
■ Use the Find Lot and Find Next toolbar button to find
the PO associated with a received lot.
■ Use the Delete Lot toolbar button to delete a lot number
that has expired or has been used up.
■ Use the Report toolbar button to view all received items by date range.
■ Use the Add Note toolbar button to add a note to the Inventory Log.

Distribution
Use the Add button in the toolbar to record the distribution of consumables. The Item drop-down menu
includes all consumables entered in the Items tab. The Location drop-down menu includes all locations
entered in the Instrument and Location Workspace. The Lot Number drop-down menu includes lot num-
bers for the selected items received in the Order tab. The expiration date is entered automatically. A com-
ment of up to 16 characters can be entered.
The Distribution tab lists each location with its consumables. Define
an alert date and click a check mark next to Highlight items expir-
ing within xx days to alert you to transfer stock to a different loca-
tion where it can be used before its expiration date.
■ Use the Delete toolbar button to delete a distribution.
■ Use the Transfer toolbar button to move consumables
from one location to another.
■ Use the Find Lot button to find a location where consumable of a specific lot has been distrib-
uted. Click the Find Next button to find other locations for this lot.
■ Use the Add Note button to add a note to the Inventory Log.

Central Data Station CDS-21

Inventory Log
The Inventory Log documents each action taken in the Items, Stock, Dis-
tribution and Orders tabs. Click the Date Range button in the toolbar to
select the Default date range or a Start and End date for this report. Click
the Delete button to delete entries in the log.

Customization Workspace
This workspace is used to create profiles with site specific test characteristics for the analyzers.

Customization Options and Default Settings

Option Description Default Comments

LANGUAGE Language for text: English, English Russian can be downloaded only to the
WINDOW Japanese, German, Italian, Portable Clinical Analyzer. Portuguese,
Dutch, Spanish, French, Danish, and Finnish can be downloaded
Swedish, Russian, Portuguese, only to the i-STAT 1 Analyzer.
Danish, and Finnish
UNIT SET Reporting units for results. Unit Set 00 See table below with 17 predefined unit
WINDOW Selected from predefined sets sets. Unit Set 99 allows the name and units
or by analyte. for each test to be defined individually.
Note: Reference Ranges and Action
Ranges in the Preferences Window must
be changed when changing units.
i-STAT 1 Standardization data. All non- The CLEW software has an expiration
ANALYZER AND expired versions listed. date. If an expired CLEW remains in a
CLEW WINDOWS customization profile, a warning will be
displayed.
i-STAT 1 JAMS functionality data. Users can remotely request a JAMS
SOFTWARE update for an i-STAT 1 Analyzer from the
WINDOW CDS. For full details, see the instructions
in the software update packet, or Section 9
in the VetScan i-STAT 1 Operator’s
Manual.
STATNotes Feature allows users to CHART0 Contact Abaxis Technical Support for
customize the Chart Page on more information on this feature.
their i-STAT 1 Analyzers in
order to capture user-defined
information.
PREFERENCES Options and default settings are
WINDOW listed under seven headings:
Instrument, ID Entry, Test, QC,
Results, Analyte Enable, and
Strip Lots.
USE OPERATOR 4000 operator IDs can be stored Not enabled (no Operator lists are created in the Operator
LIST in the analyzer along with information Workspace on the Central Data Station.
certification start and end dates stored) This check box cannot be enabled if the
for both glucose test strip and Operator List is empty in the Operator
cartridge testing. Workspace for all Departments (other than
Unassigned).

CDS-22 Central Data Station

Preference Window for Instrument Options

Option Description Default Comments

PASSWORD 0–5 digit password to access No password Password protection for the Set Clock
Set Clock, the Change function function can be enabled or disabled. See
in Customization, and Utility below.
under the Administration
menu.
DATE FORMAT mm/dd/yy or dd/mm/yy mm/dd/yy For Clock Set function only.
INACTIVITY Number of seconds after a 120 seconds
TIMEOUT result is displayed and no
operator intervention that an
analyzer will turn off, from 45
to 1620 seconds.
SOUND If enabled, the analyzer will Beep enabled If Sound is disabled, the analyzer beeps
emit a beep after each only when a sample is accepted during
successful key press, when glucose test strip testing and after a
results are ready or when a successful barcode entry.
Quality Check message
appears.
AUTO TRANSMIT Analyzer transmits results Enabled
when placed in Downloader or
Downloader/Recharger.
MEMORY FULL Not enabled: over-write the Not enabled Memory Full refers to when the unsent
ACTION oldest record without warning. records as recorded on the Analyzer Status
Enabled: Warn user (start-up screen reaches 5000. Uploading does not
warning) or Lockout (testing erase the data from the analyzer’s memory.
disabled until upload occurs).
BATCH MODE Not active at this time.
TIMEOUT
DISPLAY The default setting is enabled. Enabled
PASSWORD FOR However it may be useful to
CLOCK PAGE disable password protection for
the clock page in the Spring
and Fall when clocks are set
forward and backward one
hour.
ENABLE PCX Enables the PCx glucose test Not enabled When glucose test strip testing is disabled,
GLUCOSE strip reader on the i-STAT 1 the analyzer does not display any options
Analyzer. for the PCx Glucose Test Strip.
SYNCHRONIZE Synchronizes or updates the Not enabled Eliminates the need to reset the analyzer’s
CLOCK TO CDS real time clock in the i-STAT 1 clock at the beginning and end of Daylight
Analyzer to the Central Data Savings Time.
Station’s clock with each
download.
APPLY OPERATOR Requires operator to enter their Not enabled Can help a facility comply with patient
LIST TO VIEWING operator ID number to access privacy regulations.
STORED PATIENT stored patient results on the
RECORDS i-STAT 1 analyzer.

Central Data Station CDS-23

Option Description Default Comments
LIMIT NUMBER Allows the user to apply a date Not enabled Prevents operators from sending older
OF RECORDS IN range limit to the Transmit All patient records that may have already been
TRANSMIT ALL function in the i-STAT 1 deleted from the Central Data Station.
analyzer.
UPLOAD Options are Off, or every 1 to Off (no warning If no upload schedule is specified and the
SCHEDULE 65535 hours. If enabled, the or lockout.) Memory Full warning is ignored and
analyzer’s behavior if the Auto-transmit disabled, data will
schedule is not met can be eventually be overwritten. However, if an
specified. Behavior Options are analyzer has not been used and the upload
Warn User (start-up warning interval is exceeded, this analyzer will be
message) or Lockout (testing inoperable if the lockout option is used.
disabled until upload occurs).

Preference Window for Operator and Patient ID Options

Option Description Default Comments

OPERATOR ID Minimum and maximum Min = 0, If operator IDs are a fixed length, both
allowed operator ID length Max = 15 settings should equal the ID length.
(scanned or manually entered).
REPEAT ID ENTRY Operator must enter ID twice. Enabled: repeat This option can be set for manual and/or
Analyzer prompts operator to required scanned ID Entry.
start again if IDs do not match.
INCLUDE ID ON Enables/Disables printing of Enabled Disabling printing of operator IDs can
PRINTOUT operator IDs on printouts from prevent uncertified operators from
the Martel printer. learning the IDs of certified operators.
BARCODE The type of barcodes used for All barcode
OPTIONS Operator ID. See table below. types
MANUAL ENTRY Options are None, ISBN None Check digit algorithms are given in HL7
CHECK DIGIT Modulus 11 Check, and IBM Specification, Section 2.9.5.3.
Modulus 10 Check.
INVALID Behavior of analyzer when Continue without Do not enable if the Use Operator List
OPERATOR Operator ID not in stored list or warning option is disabled.
certification date expired Separate Actions can be chosen for
Options are: Not enabled Certification Expired or Operator Not On
(continue without warning), List.
Warn User (prompt to
continue), and Lockout (block
testing until a valid Operator ID
is scanned/entered).
PATIENT ID Minimum and maximum Min = 0, If operator IDs are a fixed length, both
allowed patient ID length Max = 15 settings should equal the ID length.
(scanned or manually entered).
REPEAT ID ENTRY Operator must enter patient ID Enabled This option can be set for manual and/or
twice. Analyzer prompts scanned ID entry.
operator to start again if IDs do
not match.

CDS-24 Central Data Station

Option Description Default Comments
PATIENT ID Operator can recall last patient Enabled The most recent patient ID is recalled by
RECALL ID when analyzer prompts for pressing the  key.
Patient ID.
BARCODE The type of barcodes used for All barcode
OPTIONS Patient ID. See table below. types
MANUAL ENTRY Options are None, ISBN None Check digit algorithms are given in HL7
CHECK DIGIT Modulus 11 Check, and IBM Specification, Section 2.9.5.3.
Modulus 10 Check.

Preference Window for Test Options

Option Description Default Comments

AUTO-CHART If enabled, the Chart page is displayed Not enabled: If any information on the Chart
PRESENTATION automatically. There are separate operator must page is mandatory for the site,
selections for cartridge and test strip press  to Auto-Chart Presentation is
tests. display the Chart recommended.
page
CARTRIDGE Require information before running Not enabled When not enabled, the operator
PATIENT TEST cartridge: Operator must enter can insert a cartridge and the test
Operator and Patient IDs before the cycle will initiate. Information is
analyzer will initiate a cartridge test then entered during the test cycle.
cycle. Cartridge lot numbers are
Enter Lot Number: Adds a Cartridge mandatory prompts for tests
Lot Number prompt to the cartridge performed under Quality Tests.
test cycle. If the option above is The Scan Cartridge Barcode
enabled along with this option, the option is required for i-STAT 1
operator must enter the cartridge lot immunoassays.
number before the analyzer will initiate
a patient test cycle.
Scan Cartridge Barcode: user must
scan the cartridge Lot number barcode
before entering operator and patient
IDs after inserting a cartridge into an
i-STAT 1 analyzer.
Third Party Result Output and Require
Analyzer to be in Downloader: These
options were instituted for the release
of the new RIBS data integration
feature. These options SHOULD
NOT be activated by users until data
integration is complete, as
misconfiguring your analyzers with
these features can disable testing.

Central Data Station CDS-25

Option Description Default Comments
PATIENT TEST Options are: No prompt Make sure to select combinations
COMMENT CODE • No prompt that make sense.
• Prompt for Comment Code, All In the case of a missed required
Results in Range (action range). Comment Code, the results will be
Comment Code can be optional stored and “_ _ _” will be entered
(Allow no Comment) or mandatory as the Comment Code.
(Require Comment).
• Prompt for Comment Code, Any
Result out of Range (action range).
Comment Code can be optional
(Allow no Comment) or mandatory
(Require Comment).
• A comment code of up to 3
characters is allowed.
SAMPLE TYPES Drop down menus for each sample 1-ART, 2-VEN, The sample type is stored with the
FOR CARTRIDGE type allow the six sample types to be 3-MIX, 4-CAP, test record and is included on the
re-ordered or changed. Up to 4 user- 5-CORD, printout from the portable printer
definable characters are allowed for 6-OTHR and in the record in the Central
each sample type. Data Station.
CHART PAGE Any item on the Chart Page can be No items
deleted by unchecking it in the Display mandatory
column, or be made mandatory by
checking it in the Mandatory column.
If any item is set as mandatory, the
Chart Page is displayed after the
Patient ID is entered. The items on the
Chart page can be rearranged by
dragging and dropping.
TEST STRIP Options are: Prompt operator to choose Prompt
PROMPT FOR between Art/Cap or Venous sample
SAMPLE TYPE types or NO PROMPT with Art/Cap or
Venous as the default sample type.
ENABLE CUSTOM Allows users to customize the Chart Disabled
CHART PAGE Page on their i-STAT 1 analyzers to
capture user-defined information.

CDS-26 Central Data Station

Preference Window for Quality Control Options — Cartridge

Option Description Default Comments

EXTERNAL Options: Off (no prompt), an interval of No prompt
SIMULATOR 1–65535 hours, or an interval of up to
SCHEDULE 99999 patient tests.
The analyzer’s behavior if the schedule is
not met can also be specified: Warn or
Lockout (testing disabled until Simulator
used).
INTERNAL Time interval when the internal Electronic Interval 24 hours
SIMULATOR Simulator test will be run. Options: Off,
SCHEDULE an interval of 1–65535 hours, 8/24 (every
8 hours for blood gases, coagulation,
hematocrit, and immunoassays, and every
24 hours for other tests), or an interval of
up to 99999 patient tests.
The analyzer’s behavior if the simulator Lockout
test fails can also be specified. If the Interval 24 hours
Schedule Option Lockout is selected, the
analyzer continues to perform the
simulator test and continues to display
FAIL on subsequent cartridges until the
test passes. If Lockout is not selected, the
simulator test is not initiated again until
the next scheduled time.

Preference Window for Quality Control Options — Test Strips

Option Description Default Comments

STRIP CONTROL Options: Off, every 1–65535 hours, every Off
SCHEDULE 0–255 patient tests, and up to three
predetermined times daily.
The analyzer’s behavior if the schedule is
not met can also be specified. Options:
Warn (start-up warning) or Lockout
(disable test strip testing until QC is run).
STRIP CONTROL Prompt or no prompt for Normal/ No prompt for If selected, the prompt for the
TEST SETTINGS (Mid)Level Control. Normal/(Mid) Normal Level control will come
Comment Code when a value is in-range. Level Control after the prompt for the Low Level
Options: Disabled (no prompt for and no prompt control.
comment code), Allow no Comment for Comment
(Comment Code optional), Require Code
Comment.
Comment Code when value is out of
range. Options: disabled (no prompt for
Comment Code), Allow no Comment
(Comment Code optional), Require
Comment.
A Comment Code of 3 characters is
allowed.

Central Data Station CDS-27

Preference Window for Results Reporting Options

Option Description Default Comments

REFERENCE Reference ranges can be defined for –– Ranges are displayed on the
RANGES each test. The ranges are shown as tic Customization screen of the
marks on the bar graphs on the result analyzer under the Administration
pages. There are no bar graphs for Menu.
blood gas, coagulation, or Only one range is allowed for
immunoassay tests. each test in a particular analyzer.
However, different customization
profiles can be set up in specific
analyzers used for specific patient
populations.
Make sure to enter the same
units as selected in the Unit Set
Window.
ACTION RANGES High and low action ranges can be Disabled Make sure to enter Action
defined for each test Ranges within the reportable
(-99999.9–99999.9). ranges of the tests.
Make sure to enter the same
units as selected in the Unit Set
Window.
The action ranges for glucose
apply to the cartridge and the test
strip.
PRINT Reference Ranges can be printed with Disabled The active Preference set in the
REFERENCE results. Ranges print only if the record analyzer is listed as Custom on the
RANGES is stored with the active Preference set Analyzer Status page and the
in the analyzer. Preference set stored with the
record is displayed on the Chart
Page when the record is recalled
and is printed with the results.
OPERATOR TEST Requires the operator to select tests to Disabled
SELECTION be reported from a cartridge test panel.
ACT OPTIONS The user can select between the current PREWRM
(i-STAT 1 analyzer 37 °C (PREWRM) result calibration
only) and a new NON-PREWARM (ambient
temperature) result calibration for
Celite ACT cartridges.
HEMATOCRIT Reference anticoagulant used to K3EDTA Analyzers can be customized by
OPTIONS calculate hematocrit result: K3EDTA location.
or K2EDTA/Heparin/None. (NaEDTA
is included in this option, and None
means no anticoagulant.)
CPB options: Prompt CPB
• Prompt: asks user whether to
apply CPB compensation when car-
tridge includes hematocrit sensor.
• Never: CPB correction is never
applied when running a cartridge
with a hematocrit sensor.
• Always: apply CPB correction
every time it runs a cartridge with a
hematocrit sensor.

CDS-28 Central Data Station

Option Description Default Comments
DECIMAL Comma (,) or period (.). Period
SEPARATOR
BASE EXCESS Base Excess of Extracellular Fluid BEecf See Cartridge and Test
CALCULATION (BEecf), or Base Excess of Blood Information sheet for PCO2 for
(BEb). formulas.

Preference Window for Analyte Enable

Option Description Default Comments

APPLY GLOBALLY Tests can be disabled for all cartridge All tests enabled Global selection takes precedence
types. To enable/ disable a particular over cartridge type selection.
analyte on all cartridge types, check/
uncheck the analyte name in the Apply
Globally section.
APPLY BY PANEL Tests can be disabled for individual All tests enabled
cartridge types. To enable/disable a for all cartridge
particular analyte on a specific types.
cartridge type, make sure the analyte is
checked under the Apply Globally
section. Next, click the cartridge type
under the Apply by Panel section, then
check/uncheck the analyte name.

Preference Window for Quality Control Options — Test Strip Lots

Option Description Default Comments

TEST STRIP LOT Up to 5 test strip lot numbers of 14 Blank Expired test strip lots must be
NUMBERS characters each can be entered. Upper manually deleted on the expiration
and lower ranges for low, mid and high date.
controls for each test strip lot can be If no control values are entered,
entered. the analyzer uses the control
values programmed into the test
strip lot number.
If the Customization program is
enabled (active), new lot numbers
are automatically added to the
analyzer’s memory when it is
placed in a Downloader or
Downloader/Recharger.
TEST STRIP LOT Analyzer behavior when a scanned/ Disabled
NOT ON LIST entered test strip lot is not on the test
ACTION strip lot list.
Options: Disable (allow test to
continue without warning), Warn
(prompt to continue), or Lockout
(disable testing until valid test strip lot
number is scanned/entered).

Central Data Station CDS-29

Preference Window for Barcodes

Option Description Default Comments

ID BARCODES a User can select any or all of the All barcode Barcode type Code 128 supports
following as valid barcode formats for types USS 128 and UCC/EAN 128, but
operator/patient IDs: not ISBT 128.
• I2 of 5
• Code 128
• Codabar
• Code 93
• Code 39
• EAN 8, EAN 13
I2 OF 5 OPTIONS No Check Digit USS Check Digit
USS Check Digit
OPCC Check Digit
CODE 39 OPTIONS Check Digit or No Check Digit Check Digit, Full
Alphanumeric or Full ASCII ASCII
TRUNCATE DIGITS User can select how to truncate digits No truncation Analyzer accepts up to 15
from a scanned operator or patient ID: characters for operator or patient
First: enter number of leading IDs.
characters to be truncated.
Last: enter number of trailing
characters to be truncated.
a. For fields other than Operator and Patient ID, only the default setting for the barcode type can be scanned.
These are Code I2 of 5 with USS Check Digit, or Code 39 Full ASCII with Check Digit.

CDS-30 Central Data Station

Unit Sets
17 predefined unit sets are available in the Unit Set window. Unit set 99 can be used to select the name and
unit for each test. The default unit set is 00.

Result 0 1 2 3 4 5 6 7 8
Na/K/Cl mmol/L mmol/L mmol/L mmol/L mEq/L mmol/L mmol/L mmol/L mmol/L
BUN mg/dL
Urea mmol/L mmol/L mg/dL mg/dL mg/dL mg/dL mmol/L mmol/L
Crea mg/dL µmol/L µmol/L mg/dL mg/dL mg/dL mg/dL µmol/L µmol/L
Glu mg/dL mmol/L mmol/L mmol/L mg/dL mg/dL mg/dL mmol/L mmol/L
Lac mmol/L mmol/L mmol/L mmol/L mmol/L mmol/L mmol/L mmol/L mmol/L
pH
PCO2/PO2 mmHg kPa kPa mmHg mmHg mmHg mmHg kPa mmHg
Hct %PCV %PCV %PCV %PCV %PCV %PCV %PCV
Hb g/dL g/L g/L g/dL g/dL g/dL g/dL mmol/L g/L
HCO3/BE mmol/L mmol/L mmol/L mEq/L mmol/L mmol/L mEq/L mmol/L mmol/L
iCa mmol/L mmol/L mmol/L mmol/L mmol/L mmol/L mmol/L mmol/L mmol/L
sO2 % % % % % % % % %

Result 9 10 11 12 13 14 15 16
Na/K/Cl mmol/L mmol/L mmol/L mmol/L mmol/L mmol/L mEq/L mmol/L
BUN mg/dL mg/dL
Urea mmol/L mmol/L mmol/L mmol/L mmol/L g/L
Crea µmol/L µmol/L µmol/L mg/dL µmol/L µmol/L mg/dL µmol/L
Glu mmol/L mmol/L mmol/L mg/dL mmol/L mmol/L mg/dL g/L
Lac mmol/L mmol/L mmol/L mmol/L mmol/L mmol/L mmol/L mmol/L
pH
PCO2/PO2 mmHg kPa kPa mmHg mmHg mmHg mmHg mmHg
Hct %PCV %PCV %PCV %PCV %PCV
Hb g/dL g/dL g/dL g/dL g/dL mmol/L g/dL g/dL
HCO3/BE mmol/L mmol/L mmol/L mmol/L mmol/L mmol/L mEq/L mmol/L
iCa mmol/L mmol/L mg/dL mg/dL mmol/L mmol/L mEq/L mmol/L
sO2 % % % % % % % %

Note: Na/K/Cl also includes TCO2 and Anion Gap, except:

03 TCO2 mEq/L
04 TCO2, Anion Gap mmol/L
06 Anion Gap, HCO3, BE mEq/L

There are no units for pH or for hematocrit when reported as decimal frac-
tion.

See Cartridge and Test Information sheets for ACT and cTnI units.

Central Data Station CDS-31

Password
The Customization Workspace is password protected. If the Security feature is disabled, the default pass-
word is istat. If the Security feature is enabled, the user uses the same password as their CDS application
logon password. To change the password, select Tools and Change Password from the menu bar. A pass-
word of 3–8 characters can be used.

Enabling Customization
To enable customization, click the box to check it. When customi-
zation is enabled, The Central Data Station will check the Custom-
ization Profile for the location each time an analyzer is
downloaded. If the location has the Enable Updates option
checked, the Central Data Station will update the analyzer with the
current Customization Profile for that location as noted below.

CAUTION: If customization is enabled on the CDS, any

customizations made through the analyzer keypad will be lost when the analyzer is
placed in the downloader.

■ Analyzers designated to Report location as download location in the Instrument workspace will
be updated with the Customization Profile assigned to the download location, regardless of the
location to which the instrument is assigned. Care should be taken when downloading instru-
ments from locations other then their assigned location.
■ Analyzers designated to Always report location as this assignment in the Instrument workspace
will always be updated with the Customization Profile for the instrument’s assigned location,
regardless of the physical location from which it downloads.

If a location has the Enabled Updates option unchecked, downloading from that location will result in no
customization changes being made to analyzers designated to Report location as download location.
Analyzers designated to Always report location as this assignment will not be updated if the assignment
location for he instrument has the Enable Updates option unchecked, regardless of the setting associated
with the physical location from which it downloads.
User can also disable/enable CLEW updates by location. The default setting is to have the CLEW updates
occur automatically for all locations. To disable a particular location, uncheck the corresponding box under
Update CLEW.

Default Customization Profile

Begin customization by creating a default customization profile. This is the profile initially assigned to
every new location. To change the default profile, use the directions under Making Selections or click the
menu option Profile > Change Default and the item to be changed. The changes in the default profile are
automatically applied to every location using the default profile.

Location-based Customization Profiles

Different customization profiles can be created for different loca-
tions. Uncheck the Use Default Profile box for the location and
double click i-STAT Analyzer CLEW to change the CLEW or
double click Preferences to change any of the preferences. Alter-
natively, select the menu option Profile > Change Location-
Based and the item to be changed. Changes in the customization
profile can be made for several locations at once by selecting the
locations and then selecting the appropriate option from the Pro-
file Menu. If a location has the Use Default Profile option

CDS-32 Central Data Station

checked, its customization settings will not be changed even if it is selected. Note that Language and the
Unit Set from the default customization profile are always used.
Preferences for locations can also be changed by selecting an existing preference from the Apply Prefer-
ences submenu. Select the location or locations to be changed. Click Profile > Apply Preferences. Select
the desired preference and click Apply. Click View Preferences to review a set of preferences.

Making Selections
Select options in the following ways:
1. Select one of the seven main Customization options by double-clicking the box for Language, Unit
Set, i-STAT Analyzer CLEW, i-STAT 1 Software, Preferences, or Chart Pages.
2. After making a selection in the Language, Unit Set and CLEW window, click OK to save the selec-
tion, or click Cancel to return to the previous section.

Language Window
Use the Language Window to select the language used on the analyzer

Note: Russian is available only on the i-STAT Portable Clinical

Analyzer. Portuguese, Danish, and Finnish are available
only on the VetScan i-STAT 1.

Unit Set Window

Details of each unit set are displayed under the Analytes column.
Details are also listed in “Customizing the Analyzer” on page 3-6 the
VetScan i-STAT 1 Analyzer Operator’s Manual.

To create a unique unit set, click UNITSET99, then the User Settings
tab. Then select the name and units for each analyte or test.

Central Data Station CDS-33

i-STAT Analyzer CLEW Windows
A new CLEW is added to the window via the software update process
twice a year. If the Update CLEWs feature is active, the Default cus-
tomization profile must be updated after each new CLEW is added.
Click the new CLEW, then click OK.

Note: Before changing to a new CLEW, ensure that all

analyzers have been updated to a compatible
application software version.

i-STAT1 Software Window

A new JAMS application software is added to the window via the software update process
twice a year. Click the new JAMS and click OK. Selecting the new JAMS allows users the
option of updating their VetScan i-STAT 1 remotely or locally using the Customization
Workspace.
For full details on performing this procedure, see Section 9, “Updating the Analyzer's
Software” in the VetScan i-STAT 1 Analyzer Operator’s Manual. Checking Disable Soft-
ware Updates disables this feature.

Preferences Window
Use the Preference Window tabs to create custom groups of
settings — “profile” — for the analyzer. For details, see
“Customizing the Analyzer” on page 3-6 the VetScan
i-STAT 1 Analyzer Operator’s Manual.
The Preferences Window uses the following conventions:
■ Enable/disable an option by checking/unchecking
the accompanying box.
■ Change a numeric setting by clicking and holding
the  and  symbol or manually entering a num-
ber.
■ Select an option from a list by clicking the  symbol and selecting the option from the list.
■ Select from multiple options by clicking the radio button next to the desired option.
■ Enter values into fields, such as for Reference Ranges and Strip Lot Numbers.

When all information has been entered, press one of the following buttons:
■ Default Values restores the default settings to the open window.
■ OK stores the new settings.
■ Cancel discards any new settings.

Each Customization Profile is assigned a unique name by the CDS program. This name appears under the
Preferences column in the Customization Workspace window, on the Customization screen on the VetScan
i-STAT 1, and on the Analyzer Status screen of the i-STAT Portable Clinical Analyzer.
A description can be associated with profile using the Description field in the Preferences Window.

CAUTION: When finished, close the Customization Workspace to prevent inadvertent changes.

CDS-34 Central Data Station

To delete unused preferences, click Profile > Delete Unused Preferences… in the menu, then do either of
the following:
■ To delete selected unused preferences:
a. Click to select the Delete selected unused preferences radio button.
b. In the Available Preferences section, click the name of the preferences to delete.
c. To view the contents of the selected preferences before deleting, click View Preferences.
d. Click Delete.
e. Click Yes when prompted.
■ To delete all unused preferences:
a. Click to select the Delete all unused preferences radio button.
b. Click Delete.
c. Click Yes when prompted.

STATNotes Selection Box

The STATNotes page allows the user to enter relevant patient information at the time of a patient test.
Through a series of prompts, users may enter data in Field 1, Field 2, and Field 3 in order to record addi-
tional information about a test. The STATNotes page can be customized with Data entry items and Selec-
tion List items. Data Entry allows a user to scan or enter alphanumeric data using the analyzer keypad.
Selection List items allow a user to select from a customizable list of choices.
To apply STATNotes to the default profile or various locations:
1. Click Profile > Apply STATNotes… in the menu.
2. To apply a particular STATNotes to the default customization profile: click to select the Default
customization profile radio button.
To apply a particular STATNotes to location-based customization profiles: click to select the
Selected location-based customization profiles radio button.
3. In the Available STATNotes section, click the Name of the STATNotes to apply.
4. To view the selected STATNotes before applying, click View STATNotes, then click Apply.

To delete unused STATNotes, click Profile > Delete Unused STATNotes… in the menu. Select to select
either the Delete selected unused STATNotes or the Delete all unused STATNotes radio button, and con-
tinue as described above.

Backup and Restore Profile

The current customization profile can be stored by selecting Profile > Backup… from the menu bar or by
clicking the Backup toolbar button, selecting the directory where the profile is to be stored, typing in a file
name for the profile and clicking the Save button.
To restore a profile to the CDS, click Profile > Restore… or the Restore toolbar button. Select the direc-
tory and backup file to restore and click the Open button.

User Administration Workspace

The User Administration Workspace is designed as a tool for system administrators. It allows administra-
tors to manage security profiles (a set of security settings determining the access to different CDS screens
and functions), manage users and assign users to security profiles.

Central Data Station CDS-35

Access
Only users designated as administrators can access the User
Administration Workspace in the CDS by clicking Main >
Open Administration Function > User Administration.
A password dialog then opens. Type in your CDS log-in
password and click OK.

Creating Security Profiles

Once the User Administration Workspace is activated, the Administrator will need to determine how many
different security profiles are needed for their facility and what workspaces and functions should be avail-
able to users at those different security levels. Once those decisions have been made, the next step is to cre-
ate the desired security profiles in the User Administration Workspace.
Please note that an Administrator profile will always exist in the User Administration Workspace. It cannot
be edited or deleted, and allows access for those designated users to all CDS Workspaces and functions.
To create a new security profile: click Profile > Add… The Add Security Pro-
file dialog then opens.
Type in the name of the new Security Profile, then check off the different work-
spaces and functions users assigned to that security level will be allowed to
access, and then click OK. The newly created security profile will then be
added to the Available Security Profile list.

Deleting Security Profiles

To delete an existing Security Profile, check on the profile you want to delete in the Available Security Pro-
files window. Click Profile > Delete and answer Yes when prompted.
Please note that a Security Profile can only be deleted if all the Users assigned to that profile have first been
deleted from the Users window. If any users remain, messages reading Error Accessing Database and Error
Deleting Profile appear.
The Administrator Security Profile is permanent and cannot be deleted.

Editing Security Profiles

To edit an existing Security Profile, click the profile you want to edit in the Available Security Profiles win-
dow. Click Profile > Edit. The name of the profile will then be highlighted in blue. To edit the profile
name, simply type in the new profile name. Then select or deselect the desired listings under the Security
Options for Selected Profile window by checking the corresponding box.
When all edits are complete, click Profile > Edit and answer Yes when prompted to save the changes.

Adding Users
Once all the Security Profiles have been created, the next step is to create users
and assign them to the various security profile levels.
To add a user to a security profile when in the User Administration Workspace,
click User > Add…. An Add User box then opens.
Type in the User Name in the first line, then choose the appropriate Security
Profile from the drop-down list and click OK. The new user listing then appears in the User window.

CDS-36 Central Data Station

Deleting a User
To delete a user, select the user, click User > Delete, and answer Yes when prompted. The user who is cur-
rently logged on cannot be deleted.

Assigning a User to a Different Profile

To assign an existing user to a different Security Profile, click User > Assign Profile. A drop-down menu
opens next to the user’s name. Click the desired Security Profile, then click User > Assign Profile and
answer Yes when prompted to save changes.

User Log
The User Log tracks the following user activities: CDS Startup
and Shutdown, User Logon, Manual and Automatic User Log-
off, and Disabling the Security feature via the Customization
Screen.

Password Management

Passwords
Once all the Security Profiles are created, and all CDS users are assigned to the appropriate Profiles, the
Administrator should provide the users with their assigned User Names. Their initial password is istat.
When a user logs on to the CDS application for the first time, a dialog box
opens asking for a User Name and Password. Input the User Name sup-
plied by the Administrator, and the password istat. A dialog then opens
prompting to change the password. After clicking OK, the dialog shown
opens.
The user should type in a unique password of their choosing in the space
provided, then retype that same password on the New Password Verification line and click OK. The pass-
word must have a minimum length of 3 alphanumeric characters, and a maximum length of 12 alphanu-
meric characters.
Once the password is changed, the user will then use their new password for all subsequent CDS log-ons.

Emergency Passwords
If a user forgets their User Name and Password, they have two options for accessing the CDS application:
If available, the Administrator can log onto the User Administration Workspace and look up the User
Name from the User Window. An Emergency Password for this particular user can then be obtained by
performing the following:
1. Click and highlight this particular user’s listing in the User Window.
2. Click User > Emergency Password. A box opens with an Emergency
Password that this particular user can use. Once this user uses the Emer-
gency Password to log in, they will be immediately prompted to change
their password for future CDS log-ins. They cannot continue to use the
Emergency Password for log-in purposes.
If the Administrator is not available, the user can contact Abaxis Technical Ser-
vice for an emergency User Name and/or password.

Central Data Station CDS-37

Changing a Password
If a user logged on to the CDS application, they can choose to change their password at any time by click-
ing Tools > Change Password. A dialog box prompts them to enter their Old Password, as well as their
New Password (twice). After entering this information, the user clicks OK and answers Yes when
prompted.

System Logoffs
The CDS provides the capability for manual and automatic user logoffs. In the logged off state, the major-
ity of CDS screens and functions are not available.

Manual Logoff
Once a user has completed the CDS tasks, they can log off by clicking System > Log Off. A dialog then
shows that the current user has logged off.

Automatic Logoff
Automatic logoffs are optional and can be enabled in the i-STAT CDS Customization screen: see “Secu-
rity” on page CDS-7.

Data Viewers
Data from instruments downloaded to the CDS are viewed in the Data Viewers.
Data downloaded from the VetScan i-STAT 1 can be viewed in separate
Data Viewers for Results, QC Codes, Simulator, Unsent Results, Control
Results, Calibration Verification Results and Proficiency Results.
Data from the PCx Glucose Test Strips can also be viewed in the Data
Viewers.

Information in Data Viewers

Data for only one method at a time, such as i-STAT car-
tridges, is displayed in a viewer. To switch to a different
method, select the method from the selection list in the
lower left corner of the viewer. The exception is the Unsent
Results Data Viewer which displays results from all meth-
ods. Records are listed based on which column is being
sorted. Data can be displayed in ascending or descending
order by clicking a column.

Refreshing the Data

Data is received continuously by the CDS. Updating the viewers with the continuous incoming stream of
data would make viewing the data difficult. Therefore, new data is not added to a viewer until the Refresh
button is pressed. The window can also be refreshed by pressing F5 or selecting Refresh from the Window
option menu on the menu bar. The date and time of the latest refresh are listed on the bottom right of the
window.

CDS-38 Central Data Station

Viewing Details
The details of records in the Results, Control, Cal/Ver, Profi-
ciency and Unsent Results Viewers can be viewed by double
clicking the record, by selecting the record and clicking the
Details toolbar button or by selecting Record > View
Details… from the menu.
Many of the Extra Data details may be helpful to the Abaxis
Technical Service Representative during troubleshooting.

Customizing the Data Viewers

The viewers can be customized for individual preferences. The following aspects of the viewers are user
configurable.
■ Selecting a Date Range: The initial default date range for
data in a viewer is the current date and back 7 days. The ini-
tial default range can be changed by selecting Tools > Cus-
tomize Viewer > Date Range… from the text menu, or by
clicking the arrow next to the Customize toolbar button, then
the Date Range button. A default date range can be set but
overridden by entering a different date range for display. The maximum default date range
allowed is 999 days.
Selecting a shorter date range enhances the system performance by limiting the amount of infor-
mation needing to be presented. It is always possible to expand the range to view results from
earlier and then reset to a more limited default period. The date range function only limits what
is presented, not what is in the database.
■ Selecting Columns to View: Columns can be hidden. Select Tools >
Customize Viewer > Display Columns, or click the arrow next to the
Customize toolbar button, then the Columns button. To hide a column,
click the box following the column’s name to uncheck it and then click
OK. To make the column visible again, click the empty box following
the column’s name to check it and click OK.
The Raw Location and the Receive Date/Time columns allow users to
track the location where particular analyzers are being downloaded,
plus the time intervals in which users are transmitting data to the Cen-
tral Data Station.
■ Sorting Data: For customers who want to sort data in
the Data Viewers by multiple column criteria, a new
multilevel sorting feature has been added. To access this
feature, open the Data Viewer, click Tools > Customize
Viewer > Sort… or click the arrow next to the Custom-
ize toolbar button, then click the Sort button.

Central Data Station CDS-39

 A two-sided Sort dialog then opens, listing Columns Available for Sorting on the left, and Sort
Columns on the right. Simply click the listing under Columns Available for Sorting that you
wish to sort your data by, and then drag that column title to the right hand side of the screen
under the Sort Columns section. Once all the columns you wish to sort by are under the Sort Col-
umns section, check whether you want that particular column to be sorted by ascending or
descending order, by placing or removing the check mark in the Ascending box.
Once all selections have been made, click OK and the sort process finishes, and returns to the
Data Viewer screen.

Note: By default, the Date/Time column is automatically placed under the Sort Col-
umns section with descending order selected. If you do not wish to sort by
Date/Time, drag that column listing back to the left side of the screen under
Columns Available For Sorting.

Editing Records
To edit a record, highlight the record to be edited, click Record > Edit Record in the menu bar or click the
Edit toolbar button.
Different viewers have different editable items. Results that have been successfully sent to another data
management system have only an editable Comment. Results marked as Pending or In Progress cannot be
edited.
The Patient ID, Patient Name, Operator ID, Comment, Interface Comment and Order Number can be
edited in the Results Viewer. Use the Tab key or the mouse to move across the line. The original Patient and
Operator IDs appear along with the edited IDs in the Details window.

Finding Records
Different viewers have different lists from which to select for a
search based on the data presented. Click Record > Find… on
the menu bar or click the Find toolbar button. Selecting Sort
before finding before clicking OK presents the records in
ascending order for the value after the first record matching the
search is found.
Type a parameter into the Value line, then highlight the parame-
ter and click OK to find.

Printing Records
With a Data Viewer open, highlight the records to be printed, click Record > Print Selected Records or
click the Print toolbar button.

Sending Records
With a Data Viewer open, highlight the records to be sent, click Record > Send Selected Records or click
the Send toolbar button.

CDS-40 Central Data Station

Trending Results
Results records in the Results, Control Results, Cal/Ver
Results, Proficiency Results and Unsent Results Viewers
can be selected for Trend reports. Trends can be per-
formed on Patient ID, Control Lot Number, Calibration
Verification Kit Number, Proficiency ID, Operator ID,
Analyzer Serial Number or by a selection of records.
With the Data Viewer open, click Record > Trend, then
select the trend option from the menu bar or click the
arrow beside the Trend toolbar button and click the
desired trend option. Up to 25 records are presented
from oldest to newest data.
To trend by selection, highlight the records to include in the trend report, then perform the Trend function.
The illustration at right shows a typical result trend by serial number.

QC Codes Viewer
All Quality Check Codes are listed in chronological order.
To add a comment, click the record, then click Record >
Edit Record on the menu bar or click the Edit Record tool-
bar button. To sort the Quality Check Codes by type, click
the Quality Code column header. To list again in chronolog-
ical order, click the Date-Time column header.

Note: Panel is a binary code for cartridge types.

Electronic Simulator Viewer

All Electronic Simulator results, both external and
internal, are listed in chronological order with the
newest result at the top of the screen. To view all
simulator results together for each analyzer, click the Serial Number column header to sort the analyzers
by serial number, or use the Find… option and sort for one analyzer. To list in chronological order again,
click the Date-Time header.
To view the actual readings taken during the Elec-
tronic Simulator check, click Record > View
External Simulator Report…. Scroll to view the
Simulator ID and Probe Delta columns.

Unsent Records Viewer

This viewer is available only if an external interface installed is enabled in the Central Data Station Cus-
tomization function. This data viewer displays records that have not been sent from the Central Data Sta-
tion to an external computer system. The incorrect information can be corrected using Edit and the
corrected record resent.
To remove unsent results from the viewer, highlight the record, then click Record > Mark Selected
Records as Sent or press the F8 key.

Central Data Station CDS-41

Sent Column Values

Sent Column value Definition Can the record be re-sent?

No Initial value when a data record is entered into the database Yes
Pending Record is in the queue waiting to be processed by the No
Interface
In Progress Record is currently being processed by the Interface No
Forwarded (HL7 Record has been forwarded to the receiving system but has Yes
Protocol Only) not yet received the Application acknowledgement
indicating whether or not the LIS successfully processed
the record
Yes i-STAT Interface application successfully processed the No
record.
For Data File Protocol Only:
• Yes means that the Data File was successfully created
in the c:\istat32\send directory. It does not necessarily
mean that the record was processed by the LIS.
• The receiving system must provide a status update to
the CDS.
Unsuccessful The record send was not successful. The Interface Yes
Comment will provide some limited information as to why
the record send was unsuccessful.

Exporting Data
A data export option is available in the following areas of the Central Data Station application:
■ Data Viewers
■ Reports
■ Trend report
■ Extended Simulator report screen

To access this option from an of the Data Viewers or Reports, click Window > Export. From a Trend
report or the Extended Simulator report screen, click the Export data… button at the bottom of the report.
A dialog box then appears on the screen. Choose the file destination location and the type of file you want
the exported data saved as from the drop-down menus, then type in the File Name and click Save.

Note: Users can be blocked from or

allowed access to this data export
feature through the User Administra-
tion Workspace by checking Export
data in patient data viewers under
the Security Options for Selected
Profile section.

CDS-42 Central Data Station

Monitors

Download Monitor
The download monitor quickly identifies the download status of all
locations and any locations that have instruments out of download
compliance.
The upper portion of the monitor shows the last time an analyzer
from the listed locations was downloaded. These columns can be
sorted by clicking the column heading.
The maximum time allowed between downloads from the instru-
ment to the CDS is defined under Download Criteria in the Instru-
ment/Location workspace. The download status of each location is
recorded in the Download Monitor. The Requires Download col-
umn indicates how many of the total number of analyzers reporting
to a location have exceeded the Download Criteria. Clicking the
location will open the Instrument and Location workspace where noncompliant analyzers will be high-
lighted.
The monitors are updated or refreshed according to the schedule selected during the customization of CDS.
The data can be manually refreshed by clicking the Refresh toolbar button or by pressing the F5 key.

Interface Monitor
To access the interface monitor for an interface installed by a
third party, click the Interface Manager button in the tray at
the bottom of the screen.
The Interface Monitor identifies quickly the status of the
Interface to an external computer. The number of pending
results is shown as well as any exceptions in the last 72
hours. Clicking an exception takes you to the Unsent Results
viewer to address the exception.

Alarm Monitor
The Alarm Monitor displays the real time alerts and conditions of the system that require attention. This
activates a set of alarms related to analyzers not being able to update CLEWs, software binaries, or custom-
ization preferences.
To access this Monitor, click Main > Open Monitor > Alarm from the menu
bar, or click Alarm Monitor in the Monitor submenu toolbar. A window will
open listing the currently enabled alarm categories and how many total alarms
have been detected for each category. A date/time stamp indicating when the
monitor was last updated is also visible to the lower left corner of the list.
Clicking an individual alarm category displays details of the alarms detected
in that category, the date/time they occurred, and the location.
Selected alarm details or all alarm details may be deleted by clicking the
Acknowledge button at the bottom of the window.
A report of selected Alarm details or all Alarm details may be printed by
clicking the Print button at the bottom of the window.
The default setting for the Alarm Monitor is to have all Alarm Categories
and the individual detailed alarms contained in those categories enabled.

Central Data Station CDS-43

To disable alarm reporting, alarm categories or specific alarms contained in those categories:
1. Close the CDS application, if open.
2. Click Start > Run.
3. Type wcds32 config at the Open: prompt, and click OK.
4. When the i-STAT Central Data Station Customization window appears, click the Alarms tab.
5. To disable alarm reporting, uncheck the Enable alarm reporting box, then click Accept.
6. To disable an entire Alarm Category, uncheck the Enabled box next to the Alarm Category.
7. To disable a specific alarm in an Alarm Category, uncheck the Enabled box next to the specific
alarm.
8. Disable any additional Alarm Categories or alarms, then click Accept.

Reports
Reports for managing the point-of-care testing process are available from the CDS program. Three reports
can be generated: Reagent Management, Method Competency and Method Compliance. These show infor-
mation summarized by operator, location, department or analyzer. Reports can be printed.

Reagent Management
This is a report of cartridge usage by Department or Location.
Select a date range for the report. Data in reports (with the
exception of “Operator”) can be sorted by clicking the column
headers. By Operator data is pre-sorted by department. Select
a report by Reagent Usage by Department, Reagent Usage
by Location, Reagent Usage by Operator, or Reagent
Usage by Analyzer, then select either All Locations or All
Departments, or select one Location or Department from
the drop-down menu. Select the desired result types (Test, Control, Cal/Ver, Proficiency), then click OK.

Method Compliance
This is a report of exceptions of policy and procedure for cartridge testing by Department, Location or
Operator. This information is available when there is an interface to an external computer.
Select a date range for the report. Select a Report by Depart-
ment, Location, or Operator, then select All Locations or All
Departments, or select one Location or Department from the
list. Click Display operator names if desired. When Method
Compliance by Operator is selected, operators are listed by
department. Select the filtering criteria for the report, then click
OK.

CDS-44 Central Data Station

Method Competence
This is a report of Quality Check Code occurrence for cartridges by Department, Operator, Location or
Analyzer.
Select a date range for the report. Select a Report by Depart-
ment, Location, Operator, or Analyzer, then select All Loca-
tions or All Departments or select one or more Locations or
Departments from the list. Click Display operator names if
desired. Select the filtering criteria for the report, then click OK.
When Quality Check Codes by Department is selected, opera-
tors are listed by Department.
A legend mapping individual code number to their respective
quality check code categories is available for viewing. To access
this legend:
1. Create the desired Quality Check Code report.
2. With the report still on the screen, click Report > View
QC Codes by Category….

System

Customization: Central Data Station Settings

Configuration of the CDS can be viewed.

Customization: i-STAT Analyzer Settings

Customization profiles of the VetScan i-STAT 1 can be viewed.

AutoSend
When enabled, data will be transmitted automatically from the CDS to the LIS or other information man-
agement system when received by the CDS. If AutoSend is not enabled, results can be sent to a data man-
ager manually. Highlight the records to be sent in the appropriate Data Viewer Results viewer, then click
Record > Send Selected Records. If AutoSend is enabled, it will be checkmarked under the System
option on the menu bar. If an external interface is not enabled, AutoSend is shown in grey typeface.

Print Option
When Print is selected from the menu, a Printer Dialog box allows you
to choose from a list of installed printers, including any network print-
ers. To access this feature, do either of the following:
■ Click Main > Print.
■ Click Records > Print Selected Records.

Help
■ Technical Support: Phone number for your Abaxis Technical Support Representative.
■ About…: Software version of the Central Data Station.

Central Data Station CDS-45

CDS-46 Central Data Station