SMALL VALUE PROCUREMENT REQUIREMENTS CHECKLIST
9.2, COA Cir. 2012-001, IRR RA 9184, GPPB Resolution No. 21-2017
(GOODS AND SERVICES)
✓ Documentary Requirements
BAC Resolution recommending and justifying to the Head of the Procuring Entity (HOPE)
the use of alternative mode of procurement
Approved Budget for the Contract (ABC)
Approved Annual Procurement Plan (APP)
Purchase Request duly approved by proper authorities
Activity proposal, if applicable
Copy of Advertisement of Request for Quotation (with ABC above 50k only)
Printout copy of advertisement posted in PhilGEPS
Certification from the Head of BAC Secretariat on the posting of advertisement at
conspicuous places
Printout copies of advertisement posted in agency website, if any
Request for Quotation (RFQ) of at least three (3) suppliers of known qualifications
*Required attachments(winning bidder):
Updated Mayor’s/Business Permit
Philgeps Registration Number
Latest Income/Business Tax Return (For ABC’s above P500K)
Omnibus Sworn Statement (with ABC above 50k only)
-for sole proprietorship, must be supported by a Special Power of Attorney (if
signed by the authorized representative)
-for corporations, must be supported by a Secretary’s Certificate
*For methods of procurement requiring Mayor’s permit and PhilGEPS Registration Number,
Certificate of Platinum Membership may be submitted in lieu of the said documents. (GPPB
Resolution No. 21-2017)
**BIR Certificate of Registration shall be submitted in lieu of Mayor’s Permit.
Abstract of Bids (As read and As calculated)
BAC Resolution recommending award of contract with approval by the HOPE
Notice of Award with acceptance of the supplier
Printout copy of posting of Notice of Award in the PhilGEPS (with ABC above 50k only)
Obligation Request and Status
Purchase Order/Contract duly approved by the official concerned and accepted by the
supplier
SMALL VALUE PROCUREMENT REQUIREMENTS CHECKLIST
9.2, COA Cir. 2012-001, IRR RA 9184, GPPB Resolution No. 21-2017
(INFRA.)
√ Documentary Requirements
BAC Resolution recommending and justifying to the Head of the Procuring Entity (HOPE) the
use of alternative mode of procurement
Approved Budget for the Contract (ABC)
Detailed Breakdown of the Approved Budget for the Contract
Detailed Cost Estimates
Approved Annual Procurement Plan (APP)
Purchase Request duly approved by proper authorities
Approved Plans/Drawings (Site Development Plan, etc)
Approved Technical Specifications
Terms of References
Copy of Advertisement of Request for Quotation (with ABC above 50k only)
Printout copy of advertisement posted in PhilGEPS
Certification from the Head of BAC Secretariat on the posting of advertisement at
conspicuous places
Printout copies of advertisement posted in agency website, if any
Request for Quotation (RFQ) of at least three (3) suppliers of known qualifications
*Required attachments (winning bidder):
Updated Mayor’s/Business Permit
Philgeps Registration Number
PCAB License
Latest Income/Business Tax Return (For ABC’s above P500K)
Bill of Quantities
Detailed Breakdown of the Contract Cost
Detailed cost estimates
Omnibus Sworn Statement (with ABC above 50k only)
*For methods of procurement requiring Mayor’s permit and PhilGEPS Registration Number, Certificate
of Platinum Membership may be submitted in lieu of the said documents. (GPPB Resolution No. 21-
2017)
**BIR Certificate of Registration shall be submitted in lieu of Mayor’s Permit.
Abstract of Bids (As read and As calculated)
BAC Resolution recommending award of contract with approval by the HOPE
Notice of Award with acceptance of the contractor
Printout copy of posting of Notice of Award in the PhilGEPS (with ABC above 50k only)
Obligation Request and Status
Contract
Performance Security
Notice to Proceed
SHOPPING REQUIREMENTS CHECKLIST
9.2, COA Cir. 2012-001, IRR RA 9184, GPPB Resolution No. 21-2017
(GOODS AND SERVICES)
✓ Documentary Requirements
BAC Resolution recommending and justifying to the Head of the Procuring Entity (HOPE) the use
of alternative mode of procurement
Approved Budget for the Contract (ABC)
Approved Annual Procurement Plan (APP)
Purchase Request duly approved by proper authorities
Certificate of Non-availability of supplies (CNAS)
Copy of Advertisement of Invitation to Bid/Request for expression of interest (with ABC above 50k
only)
Printout copy of advertisement posted in PhilGEPS
Certification from the Head of BAC Secretariat on the posting of advertisement at
conspicuous places
Printout copies of advertisement posted in agency website, if any
Request for Quotation (RFQ) of at least three (3) suppliers of known qualifications
*Required attachments(winning bidder):
Updated Mayor’s/Business Permit
PhilGEPS Registration Number
***For methods of procurement requiring Mayor’s permit and PhilGEPS Registration Number, Certificate of
Platinum Membership may be submitted in lieu of the said documents. (GPPB Resolution No. 21-2017)
Abstract of Bids
BAC Resolution recommending award of contract with approval by the HOPE
Notice of Award with acceptance of the supplier
Printout copy of posting of Notice of Award in the PhilGEPS (with ABC above 50k only)
Obligation Request and Status
Purchase Order
SMALL VALUE PROCUREMENT REQUIREMENTS CHECKLIST
9.2, COA Cir. 2012-001, IRR RA 9184, GPPB Resolution No. 21-2017
(CONSULTING SERVICES)
✓ Documentary Requirements
BAC Resolution recommending and justifying to the Head of the Procuring Entity (HOPE) the use
of alternative mode of procurement
Approved Budget for the Contract (ABC)
Approved Annual Procurement Plan (APP)
Purchase Request duly approved by proper authorities
Terms of References (indicate expected output or deliverables)
Copy of Advertisement of Request for Quotation (with ABC above 50k only)
Printout copy of advertisement posted in PhilGEPS
Certification from the Head of BAC Secretariat on the posting of advertisement at
conspicuous places
Printout copies of advertisement posted in agency website, if any
Request for Quotation (RFQ) of at least three (3) suppliers of known qualifications
*Required attachments:
Updated Mayor’s/Business Permit
Professional License/Curriculum Vitae of the consultant/s and staff
PhilGEPS Registration Number
Latest Income/Business Tax Return (For ABCs above P500k)
Omnibus Sworn Statement (with ABC above 50k only)
Approved Manning Schedule indicating the names and the positions of the
consultants and staff and the extent of their participation in the project
*For methods of procurement requiring Mayor’s permit and PhilGEPS Registration Number, Certificate of
Platinum Membership may be submitted in lieu of the said documents. (GPPB Resolution No. 21-2017)
**BIR Certificate of Registration shall be submitted in lieu of Mayor’s Permit.
Abstract of Bids
BAC Resolution recommending award of contract with approval by the HOPE
Notice of Award with acceptance of the consultant
Printout copy of posting of Notice of Award in the PhilGEPS (with ABC above 50k only)
Obligation Request and Status
Contract
Notice to Proceed
DIRECT CONTRACTING REQUIREMENTS CHECKLIST
9.2, COA Cir. 2012-001, IRR RA 9184, GPPB Resolution No. 21-2017
(GOODS AND SERVICES)
√ Documentary Requirements Remarks
BAC Resolution recommending and justifying to the Head of the Procuring
Entity (HOPE) the use of alternative mode of procurement
Approved Annual Procurement Plan (APP)
Approved Budget for the Contract (ABC)
Purchase Request duly approved by proper authorities
Certification that there are no sub-dealers selling at lower prices and for
which no suitable substitute can be obtained at more advantageous terms
to the government
Copy of letter to selected supplier to submit a price quotation
Proposal /Quotation
*Required attachments:
Updated Mayor’s/Business Permit
Updated Certificate PhilGEPS Registration
Latest Income/Business Tax Return (For ABCs above
P500k)
Certificate of Exclusive Distributorship
***For methods of procurement requiring Mayor’s permit and PhilGEPS Registration
Number, Certificate of Platinum Membership may be submitted in lieu of the said
documents. (GPPB Resolution No. 21-2017)
BAC Resolution recommending award of contract with approval by the
HOPE
Notice of Award with acceptance of the supplier
Printout copy of posting of Notice of Award in the PhilGEPS (with ABC
above 50k only)
Obligation Request and Status
Purchase Order /Contract
Notice to Proceed, if applicable
NEGOTIATED PROCUREMENT REQUIREMENTS CHECKLIST
9.2, COA Cir. 2012-001, IRR RA 9184, GPPB Resolution No. 21-2017
(HIGHLY TECHNICAL CONSULTANT)
√ Documentary Requirements Remarks
Approved Budget for the Contract (ABC)
Approved Annual Procurement Plan (APP)
Purchase Request duly approved by proper authorities
Letter/invitation to submit proposal
Terms of References
End-user justification to the BAC the engagement of Individual Consultant
Proposal
*Required attachments:
Updated Mayor’s/Business Permit
PhilGEPS Registration Number
Professional License/Curriculum Vitae
*For methods of procurement requiring Mayor’s permit and PhilGEPS Registration
Number, Certificate of Platinum Membership may be submitted in lieu of the said
documents. (GPPB Resolution No. 21-2017)
**BIR Certificate of Registration shall be submitted in lieu of Mayor’s Permit.
BAC Resolution recommending and justifying to the Head of the Procuring
Entity (HOPE) the use of alternative mode of procurement and
recommending award of contract with approval by the HOPE
Notice of Award with acceptance of the consultant
Printout copy of posting of Notice of Award in the PhilGEPS (with ABC
above 50k only)
Obligation Request and Status
Contract
Notice to Proceed
NEGOTIATED PROCUREMENT REQUIREMENTS CHECKLIST
9.2, COA Cir. 2012-001, IRR RA 9184, GPPB Resolution No. 21-2017
(Scientific, Scholarly or Artistic Work, Exclusive Technology and Media Services)
√ Documentary Requirements Remarks
BAC Resolution recommending and justifying to the Head of the Procuring
Entity (HOPE) the use of alternative mode of procurement
Approved Budget for the Contract (ABC)
Approved Annual Procurement Plan (APP)
Purchase Request duly approved by proper authorities
Terms of Reference
Letter/invitation to submit proposal
End-user justification to the BAC the engagement of the external provider
Proposal/Quotation
*Required attachments:
Updated Mayor’s/Business Permit
PhilGEPS Registration Number
Professional License/Curriculum Vitae
Latest Income/Business Tax Return (For ABCs above
P500k)
*For methods of procurement requiring Mayor’s permit and PhilGEPS Registration
Number, Certificate of Platinum Membership may be submitted in lieu of the said
documents. (GPPB Resolution No. 21-2017)
**BIR Certificate of Registration shall be submitted in lieu of Mayor’s Permit.
BAC Resolution recommending award of contract with approval by the
HOPE
Notice of Award with acceptance of the supplier
Printout copy of posting of Notice of Award in the PhilGEPS (with ABC
above 50k only)
Obligation Request and Status
Purchase Order / Contract
Notice to Proceed, if applicable
