Understanding Process Safety Management
Understanding Process Safety Management
© 2010 AIChE
Understanding Process
Safety Management
A structured risk-based approach
defines the pathways to successful
implementation of process safety
management objectives
Adrian L. Sepeda
A. L. Sepeda Consulting Inc.
P
rocess safety and process safety management systems that can be compared to constructing a building. The first
touch almost every aspect of designing, construct- step in erecting a building is to lay a foundation. Similarly,
ing, operating, maintaining, modifying, and closing risk-based PSM systems are built on a foundation of four
a manufacturing site. With requirements and regulatory key components (Figure 1):
obligations that are often difficult to understand and hard to 1. Commit to Process Safety
implement, this field may seem extremely complex to the 2. Understand Hazards and Risk
inexperienced engineer. 3. Manage Risks
Process safety management (PSM) has a variety of 4. Learn from Experience
meanings and purposes. AIChE’s Center for Chemical These four foundation blocks support 20 process-safety-
Process Safety (CCPS) defines PSM as “a management related tools and areas of expertise that form a structurally
system that is focused on prevention of, preparedness for, sound, risk-based PSM program.
mitigation of, response to, and restoration from catastrophic
releases of chemicals or energy from a process associated Commit to process safety
with a facility” (1). History has shown that a lack of, an This foundation block involves words, actions, demon-
ignorance of, or an improper or inadequate implementation stration, and support. It starts with developing and sustaining
of a suitable PSM program can be disastrous. The events a culture that encourages, embraces, and supports process
that occurred in Flixborough, England, and Bhopal, India, safety. The commitment exists at all levels of an organiza-
exemplify this point. tion and in every individual at every facility. It permeates the
This article outlines the concepts and tools that are attitude and work ethic of every employee. Commitment to
needed to develop, implement, audit, and manage a risk- process safety includes understanding, implementing, and
based PSM system. It does so using a structured approach complying with applicable laws, regulations, standards, and
UNDERSTAND
COMMIT TO LEARN FROM
HAZARDS MANAGE RISK
PROCESS SAFETY EXPERIENCE
AND RISK
p Figure 1. An effective risk-based PSM program is built on a strong foundation consisting of a commitment to process safety, an understanding of hazards
and risk, appropriate risk management measures, and continual learning from experience.
Workforce Involvement
Process Safety Culture
Stakeholder Outreach
undesirable, with uncontrolled and unknown risk-taking, to ment an appropriate
desirable, where risks are identified and managed. Culture management system
starts at the top of the organization and requires support, that ensures compliance
understanding, and adaptation at every level. Culture must actions remain effective
constantly be reviewed, reinforced, and enhanced to ensure • install an audit
it is consistent. This is done by: system and distribute audit
• constantly maintaining a sense of vulnerability and reports to the appropriate
avoiding complacency individuals to ensure they
• empowering individuals to successfully fulfill their are notified of the actions
process safety responsibilities required for continuous
• maintaining a sufficient level of expertise compliance.
• establishing and maintaining an open and effective 3. Process Safety Com-
communication system petency encompasses three
COMMIT TO
• establishing and fostering a questioning and learning related actions: PROCESS SAFETY
environment • continuously
• gaining and maintaining trust throughout the improving knowledge and
organization proficiency
• ensuring prompt and timely responses to process safety • ensuring that appropriate information is available to
issues and concerns. people who need it when they need it
2. Compliance with Standards. This pillar involves • consistently applying what has been learned.
identifying the standards that apply to your operation, under- This often requires assessing the availability of informa-
standing and implementing those standards, and auditing tion, gathering knowledge and lessons learned from external
against the standards to ensure adherence, effectiveness, and sources, customizing and disseminating that information
continuous improvement. Standards come in many forms, for use throughout your organization, updating documenta-
including voluntary industry standards, such as American tion as needed, implementing document control procedures,
Petroleum Institute Recommended Practices (e.g., API and conducting periodic training to institutionalize the new
RP 752, which relates to the siting and protection of people information.
in buildings), and consensus codes, such as those developed Process safety competency is achieved when every
by the National Fire Protection Association (e.g., NFPA 921: person in the organization knows his or her process safety
Guide for Fire and Explosion Investigations). Other stan- responsibilities and is empowered to assume them.
dards are mandatory, such as U.S. federal, state, and/or local 4. Workforce Involvement. The fourth pillar recognizes
laws and regulations (e.g., 29 CFR 1910.119, the Occupa- that PSM must span from the lowest job level up to the top
tional Safety and Health Administration’s [OSHA] standard of the corporate ladder. Every level between must be edu-
for the management of process safety), and international cated, involved, and empowered.
laws and regulations, such as the European Commission
Seveso II Directive, which involves the control of major
accident hazards involving dangerous substances. The Center for Chemical
Standards-compliance activities may be managed by Process Safety
various groups within an organization, which must: Formed in 1985 after the Bhopal
• ensure that a consistent and appropriate understanding tragedy, AIChE’s Center for Chemical Process Safety
of the standard exists and that a matching implementation (CCPS) has provided leadership and technical support
strategy is developed and is followed in an effort to eliminate process-safety-related incidents.
CCPS’s most advanced approach is embodied in its
• implement a methodology for determining which stan-
book, “Guidelines for Risk Based Process Safety” (1).
dard requires compliance and by when This article is based on the risk-based approach to
• involve the right people with the needed competencies process safety.
at the right time
The people who operate and maintain the equipment of three attributes: what can go wrong, how bad it could be,
are the front line of defense and the first layer of protection and how often it might happen” (1).
against catastrophic events. If these people are not educated The Understand Hazards and Risk foundation block sup-
in PSM, this level of protection is lost. Likewise, those who ports two pillars (Figure 3).
make resource decisions must also be educated to under- 1. Process Knowledge Management. This pillar requires
stand what needs must be met to maintain an effective PSM one or more of the following types of information:
system. Workforce involvement includes not only employ- • Chemical Hazard Information. Each chemical has
ees, but contractors as well. hazards that must be identified, understood, and managed.
A written action plan should be developed that summa- Hazard information is often supplied in Material Safety Data
rizes the PSM requirements and captures the knowledge of Sheets (MSDS). Care should be taken to ensure the MSDSs
those responsible for implementing PSM on the front lines. are current and accurate.
Such plans often become stagnant and ignored. Therefore, • Process Technology Information. Each process is built
involving the front-line workforce in addressing process- around a specific technology, which must be characterized,
safety-related problems capitalizes on their expertise — they understood, and managed. Process technology information is
often have valuable insight into how problems can be solved usually contained in the original design documentation, but
with the resources available. the design may change over time. An effective management
5. Stakeholder Outreach is comprised of three activities: of change (MOC) program should be in place to keep the
• seeking out individuals or organizations that can be process technology information current and accurate.
affected by company operations and engaging them in a • Process Equipment Information. Each piece of equip-
dialogue about process safety ment in the facility has defined specifications, safe operating
• establishing a relationship with community organiza- limitations, and approved uses. For example, the specifica-
tions, other companies, professional groups, and local, state, tions for a centrifugal pump include impeller size, inlet and
and federal authorities outlet piping connections, size and pressure ratings of the
• providing accurate information about the company and flanges, materials of construction, etc. These data must be
the facility’s products, processes, plans, hazards, risks, and updated when equipment is modified or replaced.
how they are managed. All of this information must be shared with those who
A company should use stakeholder outreach to secure need it to do their job safely. In addition to ensuring that
and continuously renew its political license to operate in the these data exist, the facility must have a validated method
community. Effective outreach can move the community ology to ensure that those who need to know actually have
from merely tolerating the presence of the facility to appreci- the information when needed.
ating its presence as a trusted and valuable 2. Hazard Identification and Risk Analysis. This pillar
contributor. is also referred to as process hazards analysis (PHA). The
Outreach is not solely the responsibility most common PHA methodologies are scenario-based, and
of management or the corporate public rela- include (2):
Hazard Identification and Risk Analysis
tions staff. In fact, members of the commu- • What-if Analysis. In this free-form brainstorming
Process Knowledge Management
nity may find representatives of the local, approach, a group of experienced participants repeatedly
operational work force — their neighbors asks the question “What if…?” and then discusses the haz-
— more believable. In some situations, ards that might be uncovered in the answers to the question.
when management talks, people listen, but • What-if/Checklist Analysis. This structured brainstorm-
when the front-line workers talk, people ing approach combines the creative features of “What if?”
believe. with a checklist to make sure the questioning is pertinent to
the potential hazards.
Understand hazards and risk • Hazard and Operability (HAZOP) Analysis. This sys-
There is an important difference tematic technique identifies potential hazards and operational
between a hazard and a risk. A hazard is problems that could result from deviations from the process
defined as “chemical or physical conditions design intent. A specific section (or node) of the process flow
that have the potential for causing harm diagram is selected for analysis. Scenarios are constructed by
to people, property, or the environment,” combining specific guide words (e.g., no, less, more, reverse,
whereas risk is defined as “the combination UNDERSTAND
etc.) with various process parameters (e.g., flow, temperature,
u Figure 3. The Understand Hazards and Risk HAZARDS pressure, level, etc.) to form the basis for exploring hypo-
foundation element serves as a basis for two pillars AND RISK thetical conditions such as “more pressure” or “reverse flow.”
involving process knowledge and hazard identification. When a hazard is identified, the group generates one or more
Emergency Management
Contractor Management
Management of Change
Conduct of Operations
Operational Readiness
Operating Procedures
8. Conduct of Operations refers to the execution of oper- critical events and conditions in
Incident Investigation
ational and management tasks in a deliberate and structured the incident sequence
Auditing
manner (e.g., per operating procedures, standards, codes, • why it happened — the
etc.) by qualified personnel. Conduct of operations applies management and organizational
to all work activities and includes all workers — employees factors that allowed the critical
and contractors. A clear chain of command, specific authori- events and conditions to occur.
ties and responsibilities, and performance metrics in accor- The fault tree analysis
dance with approved procedures and work practices should technique described earlier can
also be established (1). be applied to incident investiga-
9. Emergency Management includes: reviewing the tion with the safety incident as
facility’s risks and developing possible scenarios that might the top event. The investigators
lead to an emergency situation; developing a structured
response plan and securing the resources needed to carry it u Figure 6. The fourth foundation block
— Learn from Experience — deals with LEARN FROM
out; and conducting training and practice drills involving all gathering and disseminating information EXPERIENCE
stakeholders. Effective emergency management ensures that and lessons learned from yourself and
everyone at the facility is constantly aware of the risks and from others.
repeatedly ask why, then catalog the answers and depict indicators of less-severe incidents (those below a thresh-
them graphically. old of severity), or unsafe conditions that triggered one or
A fault tree diagram is developed from the top down. more layers of protection.
At each step in the analysis — i.e., for each fault — a set of Each company or facility should establish the parameters
necessary and sufficient lower-order conditions or events is to be measured and tracked, the process for doing so, and the
identified. Moving from one level to the next requires pass- means for reporting and responding to the data.
ing through a gate. This gate can be either an “and” gate, if 3. Auditing. It is essential that every facility looks for
both events or conditions had to occur to cause the fault, or and identifies weaknesses in its PSM systems. Safety audits
an “or” gate, if either event or condition could have caused should be systematic and conducted by people who are not
the fault (7). The result is a graphical representation of the involved with the process or employed by the organization
sequence of events leading up to the incident. being audited.
2. Measurement and Metrics. This pillar deals with The goal of an audit is to verify conformance to pre-
keeping score. Metrics provide the information needed to scribed standards. The auditing process starts with an
determine when and by how much mid-course corrections examination of the management systems in place, as well
need to be made. Measurements and metrics can be real- as policies, procedures, and support resources. The audi-
time, lagging, or leading (8–10): tors then go out into the manufacturing areas to examine the
• lagging metrics — retrospective measures based on the process and facility.
number of incidents that meet a threshold of severity Weakness in management systems will typically
• leading metrics — forward-looking indicators of the manifest themselves in the processing areas. Therefore,
performance of key work processes, operating disciplines, or corrective measures should be introduced to the manage-
layers of protection that prevent incidents ment system, since a facility may have multiple deficien-
• near-miss and other internal lagging metrics — cies that are all caused by a single failure in a management
PROCESS SAFETY
MANAGEMENT SYSTEM
Management of Change
Workforce Involvement
Process Safety Culture
Conduct of Operations
Operational Readiness
Operating Procedures
Stakeholder Outreach
Incident Investigation
Safe Work Practices
Auditing
UNDERSTAND
COMMIT TO LEARN FROM
HAZARDS MANAGE RISK
PROCESS SAFETY EXPERIENCE
AND RISK
p Figure 7. Taken together, the process safety management foundation blocks, along with the programs, tools, and practices built upon them, provide the
infrastructure for supporting a comprehensive and sturdy process safety management system.
Further Reading
1. Center for Chemical Process Safety, “Layer of Protection
Analysis — Simplified Process Risk Assessment,” AIChE, New
York, NY (2001).