Updated As of March 5, 2019 CHECKLIST OF REQUIREMENTS

Office Tel. Nos. (047) 252-4140/4221 Processing Branch, Port Management Division
SEAPORT DEPARTMENT
A. GATE PASS by land/sea/pipieline B. LOCAL TRANSSHIPMENT (Manual Processing) D TEMPORARY TRANSFER
A.1 Mandatory Requirement for Imported Cargoes: i. Cement and Steel Mandatory Requirement: Mandatory Requirement:
GMS Print Out/Manual Filled Out Application Clearance from Bureau of Product Standards under DTI Bill of Lading/Airway Bill Official Receipt of Cash Bond from BOC
BOC "Verified and Released" clearance Import Commodity Clearance (ICC) Invoice/Packing List Commercial Invoice
Import Permit/Single Administrative Doc. (if locator) i. Mutilated Used Clothing Transshipment Tally Sheet Temporary Transfer Tally Sheet and Seaport Approved Letter Request
Import Tally Sheet (if locator) Clearance from BOC Customs Boat Note or E2M from BOC
Bill of Lading or Airway Bill Condemnation Certificate from BOC Transshipment Permit from BOC E. BRING-IN PERMIT
Invoice/Packing List Clearance from Ecology/PPMD/LED Special Power of Attorney to Process Mandatory Requirement:
Payment of Seaport Charges Letter Request for LED Escort Payment of Seaport Charges Bring-Out Permit/Farm Out Permit/Approved PEZA Form 8106 (if foreign goods)
Picture of Cargoes Picture of Cargoes For Locators
j. Sugar Form 8105/Farm In and/or CBW Reg. from the ultimate Sales Invoice/Delivery Receipt Purchase Order (if local goods)
*Special Power of Attorney to process Import Permit from Sugar Regulatory Administration (SRA) consignee or Purchase Order & PEZA Registration Permanent Tally Sheet
***Permanent Tally Sheet k. Petroleum Products Import Permit/Single Administrative Doc. Special Power of Attorney to Process
Additional Requirements if: Acknowledgement from DOE For Port Users Ships Spares/Stores
a. Vehicles Certificate of Product Quality and Quantity Import Permit from PEZA/Other Ecozones or CBW Registration Transshipment Permit from the origin
OR/CR from LTO Withdrawal Certificate from BIR Authority to Withdraw from PEZA Payment of Port Charges
Certificate of Payment from BOC Authority to Release Imported Goods (ATRIG) Additional Requirements: Petroleum Products
b. Plant or Agricultural Products l. Scrap Materials a. Plant or Agricultural Products Certification from BOC re: Vessel arrival loaded with local petroleum products
Import Permit from DA Certification from Locators/Ship Agent Phytosanitary Clearance from the origin Shore Receipt, Survey Report,ATRIG, BIR Withdrawal Certificate
Phytosanitary Certificate from the origin Informal Entry from BOC Plant Quarantine Inspection BOC Proof of Tax Payment/ SSDT, Custom's Entry, Coasting Manifest
Plant Quarantine Inspection fro BPI Clearance from PPMD, Ecology & LED b. Frozen Meat and Dairy Products F. VESSEL ENTRY AND EXIT CLEARANCE
c. Live Animals Scrapper/Hauler's SBMA Accreditation Veterinary Quarantine Certificate from DA Protection and Indemnity Insurance
Import Permit from DA Picture of cargoes with cargo checker for vehicles Vessel Registry
Health Certificate from the origin m. Waste/Oil Sludge Animal Quarantine Certificate from BAI International Load Line Certificate
Landing Permit from BAI Certification from Locator or Vessel's Captain noted by the Ship Agent c. Explosives Vessel Safety Construction Certificate
Veterinary Health Certificate from BAI Waste Transport and Permit to Certificate from Philippine National Police Safety Equipment Certificate
d. Frozen Meat and Dairy Products Transport Hazardous Waste from Ecology Dept. d. Scrap Materials
Veterinary Quarantine Certificate from DA Scrapper/Hauler's SBMA Accreditation Clearance from PPMD and Ecology Inward and Outward Manifest
Quarantine Certificate from the origin Clearance from LED and PPMD as needed e. Tobacco Leaves Ship Particulars
Animal Quarantine Inspection from BAI Payment of Port Charges Import Commodity Clearance from NTA Crew List
e. Fish Fry n. Tobacco Products C. FOREIGN TRASSSHIPMENT Special Power of Attorney to process for Authorized Ship Agent
Clearance from BFAR Clearance from NTA Mandatory Requirement: Diplomatic Clearance for VFA Vessels
Quarantine Certificate from the origin o. Pull out of delisted SBFZ Locator's Equipment Bill of Lading Note:
f. Explosives Clearance from Accounting Dept. Invoice/Packing List One (1) Truckload/Container/Unit one (1) gatepass
Certification from Philippine National Police Clearance from Business & Investment Group Transshipment Tally Sheet *Shall be submitted once and will be required again if there's a need to update the records.
g. Medicinal Drugs A.2 Mandatory Requirement for Local Cargoes: Special Power of Attorney to Process **Anything that deviates from the norm shall be supported by a letter request coursed thru the
Clearance from FDA Clearance from Bureau of Customs Payment of Seaport Charges Seaport General Manager or Deputy Administrator for Operations for approval.
License to Operate from BFAD Approved Bring-In Permit Customs Boat Note or E2M from BOC ***For Manual Processing
h. Logs, Timber, Veneer, Plywood & other wood based matls Proof of Local Purchase Transshipment Permit from BOC Legend:
Certificate of Registration /Authority to Import from DENR Delivery receipt Additional Requirements for Non-Subic/Subic Loading: ATRIG - Authority to Release Imported Goods DA - Department of Agriculture
Phytosanitary Certificate Clearance from PPMD a. For Port Users BAI - Bureau of Animal Industry DOE - Department of Energy
SPS Import Clearance from BPI (inspected also by plant quaratine officer) Permanent Tally Sheet Booking No. or Proforma Bill of Lading BFAR - Bureau of Fisheries and Aquatic Resources DTI - Department of Trade and Industry
Certificate of Origin Special Power of Attorney to process a. Ship to Ship Transfer of Cargoes by Foreign Vessels BIR - Bureau of Internal Revenue FDA - Food and Drug Administration
Rice Inward/Outward Manifest BOC - Bureau of Customs LTO - Land Transportation Office
SPS Import Clearance from BPI (inspected also by plant quaratine officer) BPI - Bureau of Plant Industry NTA - National Tobacco Administration
Plant Quarantine Inspection CBW - Customs Bonded Warehouse PEZA - Philippine Economic Zone Authority