Addis Ababa Science and Technology University

College of Architecture and Civil Engineering

Department of Civil Engineering

Guidelines for Writing an Internship Report

Compiled and Edited By : Yohannes H. (Msc.)

(Lecturer at Civil Engineering Department)

February, 2016G.C
Addis Ababa, Ethiopia
 Table of Contents
Cover Page
Acknowledgement ...........................................................................................................I
Internship certificate .............................................................................................................................II
Executive Summary ..............................................................................................................................III
List of tables ......................................................................................................................................IV
List of figures .....................................................................................................................................V
Acronym and abbreviation..........................................................................................................VI

1. Introduction .......................................................................................................................................... 3
1.1 Background of the project ................................................................................................................ 3
1.2 overview of the company (History of Hosting Company) ............................................................... 3
1.3 Organizational structure of the company (Work flow structure) ..................................................... 3
1.4 Objectives of the project .................................................................................................................. 4
1.4.1 General objective ....................................................................................................................... 4
1.4.2 Specific objective ...................................................................................................................... 4
1.5 Statement of the Problem/Issue ........................................................................................................ 4
2. Material and Methodology used ......................................................................................................... 4
2.1 Material and Methodology Used ...................................................................................................... 4
2.2 Software application ......................................................................................................................... 4
3. Data analysis, result, design work and accomplishment of activities.............................................. 4
3.1 Data analysis and Result .................................................................................................................. 4
3.2 Design works .................................................................................................................................... 4
3.3 Accomplishment of activities ........................................................................................................... 5
4. Assessment of the internship ............................................................................................................... 5
5. Conclusions and recommendations .................................................................................................... 5
6. References and appendices.................................................................................................................. 5

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Internship Report Format
The following format guideline outlines the specific requirements of the internship report in terms of
the overall structure and necessary sections which are appropriate in most circumstances. There is no
strict rule on the length and specific formatting of text. You should be able to format your report in the
style most appropriate for your studies. However, a typical internship reports consist of three main
sections: the preliminaries, the main text and the reference material, all of which are outlined on the
following pages.
Preliminaries
The preliminaries have to include:-
1. Cover page/Title Page
2. Scanned copy of the internship certificate (photo Copy)
3. Acknowledgement and Endorsement
4. Executive Summary
5. Table of Contents , list of tables , list of figures
6. Acronym and abbreviation
The cover/Title Page introduces the reader to see your report by listing the following information: the
university name with logo, School and department name, report title , student name ,email address ,
ID.No and section ; internship course number , period of internship, employer's name and location;
name of supervisors (both company and academic) , date of report; and year ; and the ``partial
fulfillment'' phrase. (See the sample title page, Appendix A.)
Scanned copy (photo Copy) of the internship certificate (provided by the organization)

Attach the scanned copy of your (original) Internship Completion certificate provided by the
organization.(See the sample title page, Appendix B.)

The Acknowledgement and Endorsement on the second page should contain any acknowledgement of
assistance and a statement of endorsement, which states that you wrote the report yourself and that it
has not already received academic credit from another institution See the example page, Appendix C.)

The Executive Summary is the most important part of your report. It summarizes the body of the report,
outlining its scope, purpose and major findings, highlighting the key conclusions and
recommendations. The Executive Summary allows a busy manager to understand the report’s
significant information without reading the whole text.(See the example page, Appendix D.)

The Table of Contents lists all sections and sub-sections and uses the same numbering system as the
main body of the report. The preliminaries are not listed. Remember -- ease of use is paramount.(See
the example page, Appendix E.)
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Main Text

The main text has to include

1. Introduction

2. Material and Methodology used

3. Data Analysis ,Results and Design works

4. An assessment of the internship

5. Discussion, Conclusions and Recommendations

1. Introduction

1.1 Background of the project

1.2 Overview of the company (History of Hosting Company)

This section should answer the following questions

 Give a brief history of the company,

 Provide an organization chart of the company, along with information on the number of
Employees.
 Brief on the different divisions in the company.
 Who are regarded as the customers of your internship company/institution (consider the
end users, retailers, other manufacturers, employees, etc.)?

1.3 Organizational structure of the company (Work flow structure)

All duties and responsibilities from top to down must be shown with respect to job designations and job
divisions.

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1.4 Objectives of the project
The purpose the project should provide a Specific and accurate synopsis of the overall purpose of the
project. It stresses the reader why the design of the project performance. In other words, the reader
should be informed of the importance of the project. Key points to keep in mind when preparing an
objective of the project. Try to incorporate a sentence that begins with “the objective of this project
is….” This will clarify your own mind as to objective and it will inform the reader directly and
explicitly.

1.4.1 General objective

1.4.2 Specific objective

1.5 Statement of the Problem/Issue

State the problem/issue in terms intelligible to someone who is generally sophisticated but who is
relatively uninformed in the area of the important of the project. A problem statement/issue should be
presented within a context, and that context should be provided and briefly explained, providing if
possible, quantitative information and/or other supporting information. Clearly and succinctly identify
and explain the problem/issue that guides the purpose of the design and construction of the project

2. Material and Methodology used

2.1 Material and Methodology Used
The purpose of this section is to describe in detail how you performed the internship. This includes
sample, data collection, and data analyzing method used in the project. This section should not be very
lengthy. The writer has to give separate details of survey methodology if he/she has conducted a survey
in the project.

2.2 Software application (if any)

Specify the procedures you will use to analyze the data (for instance MS-Project, MS-Excell,
AutoCAD, ETABS, SAP 2000, Eagle point, Matlab, MX-Road ,Water CAD, Epanat, Arc GIS etc...

3. Data analysis, result, design work and accomplishment of activities

3.1 Data analysis and Result
This section is very important. You have to analyze the data using the method you have outline in
material and Methodology section. Then the results should be discussed in line with your statement of
the problems/issues and clearly present your results

3.2 Design works

Mention those detailed design work of the project including drawing, numerical dimension and all
necessary information of your project design.
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3.3 Accomplishment of activities
All activities done in the site must be explained in a sequence manner. For instance, Earth work,
masonry, concrete, finishing work , joinery and sanitary work etc....

4. Assessment of the internship

In this section you should answer the following questions

 What skills and qualifications you think that you have gained from the internship?
 What kind of responsibilities you have undertaken during the internship period?
 How do you think the internship will influence your future career plans?
 How do you think the internship activities that you carried out are correlated with your
classroom knowledge?

5. Conclusions and recommendations

Recommendations must follow logically from the conclusion and results. They should not be vague,
abstract, idealistic or ambitious. Instead they should be specific, concrete, to the point,
practical, relevant to the organization and the project objectives.
6. References and appendices
The reference material can include
1. References
2. Glossary
3. Nomenclature
References lists all those books and journals, and if necessary web pages, to which you specifically
refer in your report. Materials from other authors and diagrams that you have not drawn should be
acknowledged explicitly when they are first used in your report. The references should follow awell-
established and consistent style.

The author is responsible for verifying each reference against the original article. Each reference must
be cited in the text using the surnames of the authors and the year, for example, (Walpole 1985) or
Green and Brown (1990). Depending on the sentence construction, the names may or may not be in
parentheses, but the year always is. If there are three or more authors, the citation should give the name
of the first author followed by et al. (e.g., Green et al. 1991). If references occur that are not uniquely
identified by the authors’ names and year, use a, b, c, etc., after the year, for example, Green 1983a,
1983b; Green and Brown 1988a, 1988b, for the text citation and in the reference list.
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Uniform resource locators (URLs) or digital object identifiers (DOIs) are useful in locating references
on the World Wide Web, and authors are encouraged to include these; they should be added to the
reference in the reference list (see example).

[1] R.C. Hibbeler, “Structural analysis”, Fourth Edition, Prentice hall, upper Saddle River, New Jersey

07458

[2] Richard E. DuBroff, “Electromagnetic Concept and Application”, 4th edition, Prentice

Hall, Inc. 1996

[3] C. Wei, R. F. Harrington, J. R. Mautz, and T. K. Sarkar, “Multiconductor transmission

lines in multilayered dielectric media,” IEEE Trans. Microwave Theory Tech., vol. MTT-32, pp.

439450, 1984.

[4] K. C. Gupta, R. Garg, and I. J. Bahl, “Microstrip Lines and Slotlines”, Dedham, MA:

Artech House, 1979.

[5] Douglas Brooks, “Differential Impedance”, Printed Circuit Design, a Miller Freeman

publication, August, 1998.

GLOSSARY/NOMENCLATURE

The Glossary is only needed when you have used specialized terms, mathematical symbols or
professional jargon in an extensive way. If you have used specialized terms only occasionally, it is
acceptable to define it within your text. This same rule applies for the Nomenclature. It is only required
if a large number of symbols are used throughout the report.

APPENDICES

The Appendix (or appendices) provides your reader with supporting information that elaborate son, but
is not essential to, the development of your theme, or any information that is necessary to justify your
statements and which are too lengthy to include in the main text without interrupting the line of thought
developed there. The appendices are identified by numbers or letters. Do not include appendices that
have not been cited in the text