Micro-tech Computers Tally ERP9 Notes

CONTENT
1. Manual Accounting........................................................2

2. Ledger.............................................................................4

3. Accounting Voucher:.....................................................5

4. Inventory Vouchers.....................................................11

5. Multi Currency............................................................12

6. Discount........................................................................13

7. Actual & Bill Qty.........................................................14

8. Track Additional Cost of Purchase............................15

9. Price Level....................................................................16

10. Batch Wise Details.......................................................18

11. Cost Centre...................................................................19

12. Order Processing..........................................................21

13. VAT (Value Added Tax).............................................23

14. Service Tax...................................................................25

15. TDS (Tax Deducted at Source).....................................1

16. Payroll...........................................................................28

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Micro-tech Computers Tally ERP9 Notes
Manual Accounting
Accounting: A transaction on money that is recorder in a book is known as Accounting
Transaction: Any Deal or given taken

Classification
of
Account

Personal A/c Impersonal A/c

Real A/c Nominal A/c

Define :
PERSONAL A/c: An Individual Person A/c or any A/c that is related to a person
E.g. Amit A/c, Disha Computer A/c, TATA Motors A/c, Dheeraj A/c etc.

REAL A/c: Assets account.

Goods A/c, Furniture, Bills Receivable, Etc. (note: In a Tally we are not describe the
goods account in most case)

NOMINAL A/c: A/c of Income & Expenses or Profit & Losses.

E.g. Salary A/c, Wages, Transport Charges, Commission Received, Interest Received etc.

Short Form
Short Form CR/ TO
DR / BY

Personal A/c Rule:

Debit: The Receiver.
Credit: The Giver.

Mr. Amit Paid Rs. 10000 to Ananta on Account

Particulars Debit Credit

To Mr. Amit 10000
Dr Ananta 10000

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Micro-tech Computers Tally ERP9 Notes
Real A/c Rule:
Debit: what Comes In.
Credit: what Goes Out.

Cash Purchase Rs 27000

Particulars Debit Credit

Purchase 27000
Cash 27000

Nominal A/c: Rule:

` Debit: All Expenses & Losses
Credit: All Incomes & Profit.

Paid Salary Rs 27000 by Cheque.

Particulars Debit Credit

Salary 27000
Bank 27000

Capital Account: It is Investment to start the Business.

Mr. Amit Started the Business with Cash Rs 25000, Workshop Rs. 10, 00000
Furniture Rs. 50000

Particulars Debit Credit

Cash A/c 25000
Workshop A/c 1000000
Furniture 50000
Mr. Amit Capital A/c 10,75000

Opening Balance: It is Previous Year Balance that we have forward to next year.

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Micro-tech Computers Tally ERP9 Notes
Ledger
(Note: “*” Marks are Readymade Ledger)

Ledgers Groups
* Cash * Cash- in- hand

* Profit & Loss A/c Primary

Sales , Sales Return A/c Sales A/c

Purchase , Purchase Return A/c Purchase A/c

Commission Receive, Interest Receive Etc. Indirect Income

Interest Paid , Commission Paid, Salary,
Electricity Charges Etc Indirect Expenses

Wages, Transport Charges Etc. Direct Expenses

Bank A/c Bank A/c

Bank OD A/c or OCC A/c Bank OD A/c or OCC A/c

Furniture A/c Land A/c etc. Fixed Assets

Capital A/c Capital A/c

Bills Receivable A/c Etc Current Assets

Bills Payable A/c Etc Current Liabilities

A Person to Whom we Give Amount Or A
Supplier Sundry Creditors
A Person from Whom we Receive Amount
Or A Customer Sundry Debtors

Loan A/c loan(Liabilities)

Loan Given Loan & Advance

Personal loan A/c Secured Loan

VAT , TDS, Service Tax, FBT etc Duties & Taxes

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Micro-tech Computers Tally ERP9 Notes
Accounting Voucher:

F4: CONTRA
All Bank Transaction Entry
E.g. Deposit, Withdraw, Transfer etc.

Mode of Entry: 1) Single Mode 2) Double Mode

1) Single Mode:(Note: In a Account Field we can only entered the Cash or

Bank Ledger)

Account: debit Side Ledger (Bank A/c)

Particulars Amount
Credit Side Ledger (Cash A/c)

E.g. Deposit Cash Rs. 5000 in Bank.

Account: Bank A/c

Particulars Amount
Cash A/c 5000

2) Double Mode:

Particulars Debit Credit

Dr Bank A/c 5000
Cr Cash A/c 5000

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Micro-tech Computers Tally ERP9 Notes
BACK to Index
F5: PAYMENT
Amount Paid Entry
E.g. Cash Paid, Cash Purchase, Paid by Cheque etc.

Mode of Entry: 1) Single Mode 2) Double Mode

1. Single Mode:(Note: In a Account Field we can only entered the Cash or

Bank Ledger)

Account: credit Side Ledger

Particulars Amount
Debit Side Ledger

E.g. Paid Cash Rs.5000 to Mr. B

Account: Cash A/c

Particulars Amount
Mr. B 5000

2. Double Mode:

Particulars Debit Credit

Dr Mr. B A/c 5000
Cr Cash A/c 5000

 Cash Goods Purchase From Ramesh Rs 4500.

 Ganesh Paid Cash Rs 500 To Ramesh.
 Paid Salary to Mahesh Rs 4800.
 Paid Advertisement Charges Rs 9500.
 Goods Purchase From mangesh Rs 6000 by Cash.

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Micro-tech Computers Tally ERP9 Notes
 F6: Receipt
Amount Receive Entry
E.g. Receive Cash, Sold Goods for Cash, Receive Amount by Cheque etc.

Mode of Entry: 1) Single Mode 2) Double Mode

3) Single Mode:(Note: In a Account Field we can only entered the Cash or

Bank Ledger)

Account: debit Side Ledger

Particulars Amount
Credit Side Ledger

E.g. Receive Cash Rs 5000 from Mr. A

Account: Cash
Particulars Amount
Mr. A 5000

4) Double Mode:

Particulars Debit Credit

Dr Cash A/c 5000
Cr Mr. A A/c 5000

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Micro-tech Computers Tally ERP9 Notes
F7: Journal
Adjustment Entries

E.g. Sales Return, Purchase Return, Bills Receivable, Bills Payable Etc.

Mode of Voucher: Double Mode

E.g. Issued Bills Payable to Mr. Rajesh Rs 5000

Particulars Debit Credit

Dr. Rajesh 5000

Cr. Bills Payable 5000

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Micro-tech Computers Tally ERP9 Notes
F8. Sales
Credit Sales Entries
E.g. sold goods on Credit Crtl +V

Mode of Voucher: 1) Voucher Mode 2) Invoice Mode:

A) Account Invoice B) Item Invoice

Alt + I

Voucher Mode:

Particulars Debit Credit

Dr.
Cr.

Invoice Mode: 1 Account Invoice

Party’s Name:
Sales Ledger:
Particulars Rate per Amount

Invoice Mode: 2) Item Invoice

Party’s Name:
Sales Ledger:
Name of Item Quantity Rate per Amount

F9. Purchase

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Micro-tech Computers Tally ERP9 Notes
Credit Purchase Entries
E.g. Purchase goods on Credit
Crtl +V

Mode of Voucher: 1) Voucher Mode 2) Invoice Mode:

a) Account Invoice b) Item Invoice
Alt + I
Voucher Mode:

Particulars Debit Credit

Dr.
Cr.

Invoice Mode: 1 Account Invoice

Party’s Name:
Purchase Ledger:
Particulars Rate per Amount

Invoice Mode: 2) Item Invoice

Party’s Name:
Purchase Ledger:
Name of Item Quantity Rate per Amount

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Micro-tech Computers Tally ERP9 Notes
Inventory Vouchers

ALT F7: Stock Journal

Transfer of Materials
E.g. Transfer Goods from A Godown to B Godown

Source Consumption Source Destination

Name of item Qty Rate per Amount Name of item Qty Rate per Amount

ALT F10: Physical Stock

Stock Verification Entry

E.g. To Verify how many goods are Available at Present

Name of Item Quantity Amount

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Micro-tech Computers Tally ERP9 Notes
Multi Currency
Step 1: Activation Press F11

Company Features

Accounting Feature

General
Allow Multi- Currency: Yes

Step 2: Accounts Info

Currencies: Create
1. Symbol: $ Formal Name : Dollar
2. Rate of Exchange: STD Rate: 45

Step 3: Accounts Info

Ledger: Create
2. Customer : Under : Sundry Debtors A/c
Choose Currency of Ledger: e.g. $

Step 4: Accounting Vouchers

4) F6: Receipt
Account: Cash
Particulars Amount
Customer $50
(50$ Rs45/$ 2250)
(Agst Ref: 1)

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Micro-tech Computers Tally ERP9 Notes
Discount
Step 1: Activation Press F11

Company Features

Inventory Feature

Invoicing
Separate Discount column on invoice: Yes

Step2: Inventory Info

 Stock Group : - Create

Name: Garments
Under: Primary

 Units Of Measure : Create

Symbol: No
Formal Name: Numbers

 Stock Item : Create

Name: Jeans
Under: Garments
Units: No

Step 3: Accounts Info

Ledger: Create
1. Sales – Under : Sales A/c
2. Customer : Under : Sundry Debtors A/c

Step 4: Accounting Vouchers

F8: Sales

Party’s Name: Customer

Sales Ledger: Sales A/c
Name of item Qty Rate per Disc% Amount
Jeans 10no 500 no 10% 4500

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Micro-tech Computers Tally ERP9 Notes
Actual & Bill Qty
Step 1: Activation Press F11

Company Features

Inventory Feature

Storage & Classification

Use Different Actual & Billed Qty: Yes

Step2: Inventory Info

 Stock Group : - Create

Name: Garments
Under: Primary

 Units Of Measure : Create

Symbol: No
Formal Name: Numbers

 Stock Item : Create

Name: Jeans
Under: Garments
Units: No

Step 3: Accounts Info

Ledger: Create
3. Sales – Under : Sales A/c
4. Customer : Under : Sundry Debtors A/c

Step 4: Accounting Vouchers

F8: Sales
Party’s Name: Customer
Sales Ledger: Sales A/c
Name of item Qty Rate per Disc% Amount
Actual Billed
Jeans 20no 10no 500 no 5000

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Micro-tech Computers Tally ERP9 Notes
Track Additional Cost of Purchase
Step 1: Activation Press F11

Company Features

Inventory Feature

Purchase Management

Track Additional Cost of Purchase: Yes

Step2: Inventory Info

 Stock Group : - Create

Name: Garments
Under: Primary

 Units Of Measure : Create

Symbol: No
Formal Name: Numbers

 Stock Item : Create

Name: Jeans
Under: Garments
Units: No

Step 3: Accounts Info

Ledger: Create
1. Purchase – Under : Purchase A/c

Step 4: Accounting Voucher

F5: Payment
Account: Cash
Particulars Amount
Purchase
Inventory Allocation
Name of Item Qty Rate per Amount
Jeans 10no 300 no 3000
Additional Cost Details
Type of Cost %-age Amount
Purchase 10% 300

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Micro-tech Computers Tally ERP9 Notes
Price Level
Step 1: Activation Press F11

Company Features

Inventory Feature

Sales Management

Price Level: Yes - ABC price level

Step2: Inventory Info

 Stock Group : - Create

Name: Garments
Under: Primary

 Units Of Measure : Create

Symbol: No
Formal Name: Numbers

 Stock Item : Create

Name: Jeans
Under: Garments
Units: No
 Price List - Garments

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Micro-tech Computers Tally ERP9 Notes
Step 3: Accounts Info

Ledger: Create
1. Sales – Under : Sales A/c
2. Customer : Under : Sundry Debtors A/c

Step 4: Accounting Vouchers

F8: Sales
Party’s Name: Customer
Sales Ledger: Sales A/c
Name of item Qty Rate per Disc% Amount
Actual Billed
Jeans 20no 10no 500 no 5000

Note: (As you change the Qty as per Price list amount will also going to be Changed which you have
settled in price list)

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Micro-tech Computers Tally ERP9 Notes
Batch Wise Details
Step 1: Activation Press F11

Company Features

Inventory Feature

Storage & Classification

Maintain Batch-Wise Details: Yes

(Set expiry dates for Batches): Yes

Step2: Inventory Info

 Stock Group : - Create

Name: Medicine
Under: Primary

 Units Of Measure : Create

Symbol: stps
Formal Name: Strips

 Stock Item : Create

Name: Dcold Total
Under: Medicine
Units: stps
Maintain in Batches: Yes
Track Date of Mfg: Yes
Use Expiry Dates: Yes

Step 3: Inventory Vouchers

Alt F10 Physical Stock

Mfg Expiry
Name of Item Batch/lot no Dt. Date Qty Amount

Dcold Total 411544 1-Apr-2008 5-march-2009 1000

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Micro-tech Computers Tally ERP9 Notes
Cost Centre
For E.g.

Cost Centre
Centre Ledger
Branches Transaction Amount
Pimpri Purchase 5400
Pune Sale 5445
Pimpri Purchase 2445
Pune Sale 1445
Chinchwad Electricity 1721
Pimpri Sale 2541
Pune Electricity 542
Chinchwad Electricity 411
Chinchwad Purchase 6841
Pune Sale 5440

Step 1: Activation Press F11

Company Features

Accounting Feature

Cost/Profit Centres Management

Maintain Cost Centre: yes

Step 2: Accounts Info

 Cost Centre – Create
o Name : Chinchwad , Pimpri , Pune
Under: Primary

 Ledger – Create Cost Centres: Yes

o Purchase – Under Purchase A/c
o Sales - Under Sales A/c
o Electricity – Under Indirect Expenses
Step 3: Accounting Vouchers

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Micro-tech Computers Tally ERP9 Notes
Note: Pass the Transaction as there Keys are followed in below table

Cost Centre
Centre Ledger
Branches Transaction Amount

(F5:Payment)Pimpri Purchase 5400

(F6: Receipt)Pune Sale 5445

(F5:Payment)Pimpri Purchase 2445

(F6: Receipt)Pune Sale 1445

(F5:Payment)Chinchwad Electricity 1721

(F6: Receipt)Pimpri Sale 2541

(F5:Payment)Pune Electricity 542

(F5:Payment)Chinchwad Electricity 411

(F5:Payment)Chinchwad Purchase 6841

(F6: Receipt)Pune Sale 5440

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Micro-tech Computers Tally ERP9 Notes
Order Processing
Step 1: Activation Press F11

Company Features

Inventory Feature

Order Processing
Allow Sales order Processing: Yes
Allow Purchase Order Processing: Yes

Invoicing

Use Debit /Credit Note: Yes

Use Invoice Mode for Credit note: Yes
Use Invoice Mode for Debit note : Yes

Additional Inventory Vouchers

Use Tracking Number (Delivery & Receipt Note): Yes
Use Rejection Note (Inward & Outward): Yes

Step 2: Accounts Info

Ledger: Create
1. Sales – Under : Sales A/c
2. Customer : Under : Sundry Debtors
3. Purchase- Under Purchase A/c
4. Supplier A/c – Under Sundry Creditors
5. Purchase Return – Under: Purchase A/c
6. Sales Return – Under : Sales A/c

Step3: Inventory Info

 Stock Group : - Create

Name: Food Products
Under: Primary

 Units Of Measure : Create

Symbol: No
Formal Name: Numbers

 Stock Item : Create

Name: Pizza
Under: Food Products
Units: No

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Micro-tech Computers Tally ERP9 Notes
Step 4: Voucher Entry
Purchase Order ( Alt +F4) Supplier ( order no 1) Sales Order ( Alt+F5) Customer ( order no 1)

Receipt Note (Alt +F9) Supplier ( choose order no 1 Delivery Note(Alt +F8) Customer( choose order no 1
from list) from list)

Purchase (F9) Supplier ( Choose Receipt note no 1) Sales ( F8) Customer ( Choose Delivery note no 1)

Rejection out ( Alt +F6) Ledger – Supplier Rejection In (Ctrl +F6) Ledger – Customer

Debit Note( Ctrl +F9) Ctrl+V Supplier (Choose Credit Note( Ctrl +F8) Ctrl+V Customer(Choose
Tracking no 1) Purchase Return Tracking no 1) Sales Return

Payment (F5) Supplier Receipt ( F6) Customer

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Micro-tech Computers Tally ERP9 Notes
VAT (Value Added Tax)
1% VAT: Precious Metals like Gold, Silver, Etc
4% VAT: Semi finished Goods & Agricultural Goods e.g. Electronics, Medicine Etc
12.5% VAT: General Goods Like Bakery Products
VAT Exempted: Unprocessed Goods, Natural Goods or A Goods Which are sold out of
the State

Step 1: Activation Press F11

Company Features

Statutory & Taxation

Enable Value Added Tax: Yes
Set/ Alter VAT Details: Yes

Step 2: Inventory Info

 Stock Group : - Create

Name: Electronics
Under: Primary

 Units Of Measure : Create

Symbol: No
Formal Name: Numbers

 Stock Item : Create

Name: Cd-Player
Under: Electronics
Units: No

Step 3 Accounts Info

Ledger: Create
1. Supplier A/c – Under Sundry Creditors
2. Customer : Under : Sundry Debtors
3. Purchase- Under Purchase A/c Use in VAT Return: Yes ,
Class: Not Applicable.
4. Sales – Under: Sales A/c Use in VAT Return: Yes, Class: Not
Applicable.
5. VAT – Under Duties & Taxes , Type of Duty : VAT
Class: Not Applicable Inventory Value are Affected: Yes

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Micro-tech Computers Tally ERP9 Notes
Step 4: Accounting Vouchers

1) F9: Purchase
Party’s Name: Supplier
Purchase Ledger: Purchase A/c
VAT TAX Class: Purchase @ 4%
Name of item Qty Rate per Amount

1) F9: Purchase
Party’s Name: Supplier
Purchase Ledger: Purchase A/c
VAT TAX Class: Purchase @ 4%
Name of item Qty Rate per Amount

Cd-Player 10no 2000 no 20000

VAT 4% 800

20800
Cd-Player 10no 2000 no 20000

VAT 4% 800

20800

2) F5: Payment
Account: Cash
Particulars Amount
Supplier 20800
(Agst Ref: 1)

3) F8: Sales
Party’s Name: Customer
Sales Ledger: Sales A/c
VAT TAX Class: Sales @ 4%
Name of item Qty Rate per Amount

Cd-Player 10no 2500 no 25000

VAT 4% 1000

26000

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Micro-tech Computers Tally ERP9 Notes
4) F6: Receipt
Account: Cash
Particulars Amount
Customer 26000
(Agst Ref: 1)

5) F5: Payment
Account: Cash
Particulars Amount
VAT 200
(Agst Ref: 1)

Service Tax

Step 1: Activation Press F11

Company Features

Statutory & Taxation

Enable Service Tax: Yes
Set/Alter Service Tax Details: Yes
Step 2 Accounts Info

Ledger: Create
1. Sales – Under : Sales A/c Service Tax Applicable : Yes
Categories: Franchises
2. Customer : Under : Sundry Debtors Service Tax Applicable : yes
3. Service tax Under : Duties & Taxes Type of Duty : Service Tax
Categories : Franchises Inventory Values are
affected: Yes

Step 3: Accounting Vouchers

1) F8: Sales
Party’s Name: Customer
Sales Ledger: Sales A/c
Particulars Rate per Amount

Sales 25000

Service Tax Service Tax: 12% 12% 3090

Cess : 3%
(Note: After entering the service ledger you (Cess 3%)
will get a window where you have to enter
the service tax & cess %-age) 28090

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Micro-tech Computers Tally ERP9 Notes
2) F6: Receipt
Account: Cash
Particulars Amount
Customer 28090
(Agst Ref: 1)

3) F5: Payment
Account: Cash
Particulars Amount
Service Tax 3090
(Agst Ref: 1)

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Micro-tech Computers Tally ERP9 Notes
TDS (Tax Deducted at Source)
Step 1: Activation Press F11

Company Features

Statutory & Taxation

Enable TDS (Tax Deducted at Source): Yes
Set/Alter TDS Details: Yes
Step 2 Accounts Info

Ledger: Create
1. Expenses on Contract – Under : Indirect Expenses
2. Sub-Contractor : Under : Sundry Creditor TDS Applicable : yes
3. TDS on Sub- Contractor Under : Duties & Taxes Type of Duty : TDS
Nature of Payment : Payment to Sub-Contractor
Inventory Values are affected: Yes

Step 3: Accounting Vouchers

1) F7: Journal

Particulars Debit Credit

Dr Expenses of Contract 25000
Cr Sub- Contractor ( New ref – 1- Tds on sub-Contractor) 25000

2) F7: Journal Press Alt S

TDS Deduction
Particulars Debit Credit
Dr Sub Contractor 281
Cr TDS on Sub-Contractor 281

3) F5: Payment
Account: Cash
Particulars Amount
Sub-Contractor 24719
(Agst Ref: 1)

4) F5: Payment
Account: Cash
Particulars Amount
TDS on Sub-Contractor 281
(Agst Ref: 1)

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 Micro-tech Computers Tally ERP9 Notes
Payroll

Step 1 Press F11

Company Features
Accounting Features
Cost/ profit centre management
Maintain Payroll :Yes

Step 2 Payroll Info

1 Attendance/ Production type

Create
Name Present
Under Primary
Attendance Type: Attendance/ leave with pay
Period Type : Days

2 Employee Group
Create
Name Chinchwad Branch
Under Primary

3 Employee
Create
Name e.g. Dheeraj Bohat
Under Chinchwad Branch
Date of Join

ing 1.04.2009
General Info
Employee No: 1
Designation : Manager
Function: Managing the staff & Branch
Location : Chinchwad Branch
Gender : Male
Date of Birth : 1.11.1988
Blood Group : AB+ve
Father/ Mother
Name: Jaiprakash Bohat
Address : 25/9 krishnanagar chikali Road
chinch wad Pune -411019
Contact Number : 9637343725/9158281999

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 Micro-tech Computers Tally ERP9 Notes
Email ID: [email protected]
Payment Detail
Bank Name: Shamroa vital Co -op Bank
Branch: Nigdi
Bank A/c Number: 3778

4 Pay Heads
Create
Name Basic Pay 2 Name DA
pay Head Info pay Head Info
Pay head Earning for
Pay head Type: Earning for Employee Type: Employee
Indirect
Under: Indirect Expenses Under: Expenses
Affect Net
Affect Net Salary : Yes Salary : Yes
Name tp
Name tp appear in appear in pay
pay slip Basic Pay slip DA
Use for
Use for Gratuity : NO Gratuity : NO
Calculation As Computed
Calculation Type: On Attendance Type: Value
Attendence/ leave Calculation
with pay Present Period: Month
Calculation Period: Month Round Info
Per Day Calculation Rounding Normal
basis: As per Calendar Period Method: Rounding
Round Info Limit: 0.5
Rounding Method: Normal Rounding
Computation
Limit: 0.5 Info
On Current
Compute: Earning Total

Amount Slab Value

Effective from From Amount Upto Type Basic
%-
1-Apr-05 100000 age 10%
%-
100000 age 10%

Fine from
gelefake60Name PF 4 Name Employee

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 Micro-tech Computers Tally ERP9 Notes
pay Head Info pay Head Info
Pay head Deduction
Pay head Type: Deduction from Employee Type: from Employee
Under: Current Liabilities Under: Current Assets
Affect Net
Affect Net Salary : Yes Salary : Yes
Name tp
Name tp appear in appear in pay Fine from
pay slip PF slip Employee
Calculation As User Define
Use for Gratuity : NO Type: Value
Calculation Type: Flat Rate
Calculation Period: Month
Round Info
Rounding Method: Normal Rounding
Limit: 0.5

5 Salary Details
Create
Choose the type : e.g. Dheeraj
Bohat
Effective from Pay Heads Rate Per
1-Apr-05 Basic Pay 4000 Month
DA
PF
Fine

Step 3 Payroll Voucher

Press Ctrl + F5 Attendence

Employee Name Attendence/Production type Value Units

e.g. Dheeraj Bohat Present 30 Days

Press Ctrl + F4 Payroll

Press Alt + A Employee Filter
From 1-Apr-05
To 1-May-05
Employee / Group: Dheeraj Bohat
Payroll Ledger Cash

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 Micro-tech Computers Tally ERP9 Notes
Account Cash
particulars Amount
Dheeraj Bohat 4182
Basic Pay 4000Dr
DA 400 Dr
PF 218Cr
Fine from Employee : 0Cr

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