San Agustine Parish Church of Valencia City, Bukidnon Management System

A Capstone Project Presented to the Faculty of the College of Information Technology

In Partial Fulfillment of the Requirements for the Degree

Donna Mae A. Tibuen,

Kaye Hongayo,

May 2022

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 CHAPTER 1

INTRODUCTION

Technological advancement makes a significant contribution to the advancement and

enhancement of several industry sectors. For quick and efficient transactions, each industry must

adopt systematic processing. Different sectors will benefit from the usage of computer systems

and apps to better their operations and transactions.

The capstone project, titled “San Agustine Parish Church of Valencia City, Bukidnon

Management System,” is intended for church organization to use in planning and executing various

church events. The traditional way of administering church events is done manually, which can be

challenging for members of organizations owing to physical restrictions and time limits.

The project’s researchers presented an IT-based solution to address the issues with the

manual approach of church event management. The researchers want to create an automated San

Agustine Parish Church of Valencia City, Bukidnon Management System, to make planning and

administering church activities easier.

To complete an operational system, the researchers use the Software Development Life

Cycle (SDLC) to create the project. IT professionals will examine the developed system in order

to improve its functionality.

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 The system’s installation will greatly assist church organizations. The system will help

them with everything from event booking to event preparation. All of the issues that plagued the

manual procedure will be resolved by the technology.

The Objectives of the Study

The project’s general objective is to create a system that will automate all of the activities

involved in running a religious event.

The following goals are especially targeted by the project:

• To create a system that allows religious organizations to electronically alert church

members about future events.

• The system will let the participants of the event register online.

• The system will let the events committee have a platform for communication to

share updates about the preparation.

• To develop a system that will ease up church event management.

• The system will be efficient and reliable to use.

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Scope of the Study

The study’s major goal is to create an automated San Agustine Parish Church of Valencia

City, Bukidnon Management System that would assist churches in coordinating various church

events. The researchers will construct a system that will allow users to create events, choose

timetables, prepare for events, and post future events for the members’ information. To examine

the system’s efficiency and dependability, the study will employ the respondent’s intended users

of the system, which are most likely church organizations and members of the church. IT

professionals will also examine the generated system in order to improve it and ensure that it is

completely operational.

Significance of the Study

The success of the study is deemed beneficial to the following:

Church Organization. The project’s success will be extremely beneficial to them because

it will provide them with a platform to successfully handle church events. The system will assist

in ensuring that the events are successful and that the attendees are well-cared for.

Church Members. They will be able to simply engage in various church events thanks to

the system. They can easily sign up for the church event that they want to attend.

Researchers. The project’s success will add to their programming experience. The project

will help them improve their programming abilities and expertise.

Future Researchers. The study will serve as their baseline in conducting their own pursuit

of the study.

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Project Documentation Highlights

The San Agustine Parish Church of Valencia City, Bukidnon Management System is a

database-driven system that will allow electronic management of church events.

The following are some of the benefits of the Church Event System:

Automated Management — The system will make managing church events easier for

church organizations.

Records Management - is a database system that makes electronic, safe, accurate,

trustworthy, and rapid records of church happenings and schedulings.

Report Generation — The system generates and distributes reports regarding church

event records automatically.

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How the System Works

The forms, modules, and user interface of the Church Management System will be shown

in this section of the paper to demonstrate how the system will work.

Figure 1. User Log-in

Figure 1 shows Login Form – intended users will utilize this form to log into the system.

To access the system’s records and functions, each user will have their own login and password.

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 Figure 2. System Administrator’s Dashboard

Figure 2 shows The system administrator’s homepage. The following information is mostly

displayed on the administrator’s dashboard:

• Total Revenue

• Total Number of Members

• The Total Number of Events

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Member Information

Member Information – the information of the registered members will be required for this

form. Members’ information can be added, edited, or deleted by the administrator.

The following information about the members will be encoded by the administrator:

• Last name
• First name
• Middle name
• Age
• Contact number
• Email
• Address
• Profile Image

The image shown below is the design of the Member’s Dashboard.

Figure 3. Member’s Dashboard

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 Event Management – This module will allow the admin to manage event details.

The admin will enter the following information of the events into the system:

• Event Title
• Description
• Date
• Time
• Address of event
• Banner Image
• Status – open, canceled, completed

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 Event Attendance Record – this form will require the information of the attendees for

specific events.

The following information will be entered into the system using the form:

• Event name
• Date
• Member Name
• Status – Present, Absent

The image shown below is the form design of the Event Attendance Record.

Figure 4. Event Attedance Record

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 Income/Donation Management – this module will allow the admin to manage the income

or donation for the events.

The following information will be encoded into the system:

• Member name
• Amount
• Date

Shown below is the layout of the Income or Donation Management module.

Figure 5. Donation Management Module

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 Expense Management – this module will require the details of expenses for the events.

The following expenses details will be entered into the system:

• Expense name
• Amount
• Date
• Receipt or liquidation report

The image below is the layout of the Expense Management module.

Figure 6. Expense Management Module

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 User Management – this form will allow the admin to manage the users of the system.

The following information of the users will be encoded in the system:

• Username

• Password

• Full name

• Contact

• Email

The User Management form’s layout is seen below.

Figure 7. User Management Module

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 Database Backup Management enables the system administrator to establish and manage

the system’s backup database.

Ledger Report – this form will show the specifics of the event’s expenses and income. A

graph and a table will be used to present the report.

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