SAP B1 on Cloud – BASIC

EXERCISE WORKBOOK
FOR STUDENT 5

FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

Table of Contents

Table of Contents
1. Basic Navigation......................................................................................................................................3
Exercise 1.1..............................................................................................................................................3
Exercise 1.2..............................................................................................................................................3
2. BP and Item Master Data.........................................................................................................................4
Exercise 2.1..............................................................................................................................................4
Exercise 2.2..............................................................................................................................................5
Exercise 2.3..............................................................................................................................................6
3. Purchase Process.....................................................................................................................................7
Exercise 3.1..............................................................................................................................................7
Exercise 3.2..............................................................................................................................................8
Exercise 3.3..............................................................................................................................................9
Exercise 3.4............................................................................................................................................10
Exercise 3.5............................................................................................................................................11
4. Sales Process.........................................................................................................................................12
Exercise 4.1............................................................................................................................................12
Exercise 4.2............................................................................................................................................13
Exercise 4.3............................................................................................................................................14
Exercise 4.4............................................................................................................................................15
Exercise 4.5............................................................................................................................................16
5. Inventory Management.........................................................................................................................17
Exercise 5.1............................................................................................................................................17
Exercise 5.2............................................................................................................................................18
Exercise 5.3............................................................................................................................................19
Exercise 5.4............................................................................................................................................20
Exercise 5.5............................................................................................................................................21
Exercise 5.6............................................................................................................................................22
Exercise 5.7............................................................................................................................................23
Exercise 5.8............................................................................................................................................24

FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 5.9............................................................................................................................................25
Exercise 5.10..........................................................................................................................................26
6. Production Process................................................................................................................................27
Exercise 6.1............................................................................................................................................27
Exercise 6.2............................................................................................................................................29
7. Services..................................................................................................................................................30
Exercise 7.1............................................................................................................................................30
8. Accounting Cycle...................................................................................................................................31
Exercise 8.1............................................................................................................................................31
Exercise 8.2............................................................................................................................................32
Exercise 8.3............................................................................................................................................33
Exercise 8.4............................................................................................................................................34
Exercise 8.5............................................................................................................................................35
Exercise 8.6............................................................................................................................................36
Exercise 8.7............................................................................................................................................37
Exercise 8.8............................................................................................................................................38

FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

1. Basic Navigation
Exercise 1.1
Fill each blank with the appropriate words or terminologies that will make the statements correct.

1. The ______________ displays at the top of the screen. It contains the Windows standard menu
(File, Edit, W window, Help) as well as generic SAP Business One functions.

2. The _____________ is a collection of icon buttons that grant you easy access to commonly-used
functions.

3. Navigation in SAP Business One is done using the _____________. It arranges the functions of the
individual applications in a tree structure.

4. The users of SAP Business One are defined in the _____________ window.

5. Accessing SAP Business One on Cloud is done using _____________ like Google Chrome, Mozilla
Firefox or Safari.

Exercise 1.2
Identify the terminologies being described by each sentence.

1. This is a business management software that allows an organization to use a system

of integrated applications to manage the business. It aims to serve as a backbone for your whole
business.

2. This is also known as Internal Cloud, is a cloud based infrastructure operated exclusively for a single
organization with all data protected behind an internal firewall.

3. This is also known as External Cloud, is available to the public where data are created and stored on
third-party servers.

4. This is a key feature of cloud computing where resources can be accessed anywhere (except on
limitations set by company's internal control).

5. This the place where SAP, a European multinational software corporation, was founded in 1972.

FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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2. BP and Item Master Data

Exercise 2.1
Header
  Code: CU00005  
  BP Type Customer  
  Name James  
  Group Small Accounts  
General
  Tel No: 68903465  
  Mobile Phone: 90235468675  
  E-Mail [email protected]  
Contact Person
  Contact ID: JM-845  
  First Name: Larry  
  Title: Mr.  
  Middle Name: Santos  
  Last Name: Mendoza  
  Address: San Jose, Batangas  
  Telephone No: 36479580  
  Mobile Phone: 90236584574  
  E-Mail [email protected]  
Payment Term
  Payment Terms: Net 30  
  Price List: Regular Sales Price  

Add the information above on the Business Partner Master Data. Input the screenshot of your output
here:

FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 2.2
Header
  Code: SU00005  
  BP Type Vendor  
  Name Alexis Shop  
  Group Suppliers  
General
  Tel No: 12656897  
  Mobile Phone: 94512854898  
  E-Mail [email protected]  
Contact Person
  Contact ID: NA-263  
  First Name: Nancy  
  Title: Mrs.  
  Middle Name: Caguete  
  Last Name: Mendoza  
  Address: Puerto Galera  
  Telephone No: 16357465  
  Mobile Phone: 9654125721  
  E-Mail [email protected]  
Payment Term
  Payment Terms: Net 30  
  Price List: Base Price  

Input the screenshot of your output here:

FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 2.3
Add the following items:

Item No. Description Item Group Unit Price

IM00021 AOC Agon AG352UCG6 Black Edition Monitor Items 4125
IM00022 Logitech G603 Lightspeed Wireless Gaming Mouse Items 3100
IM00023 Secure 1500VA UPS AVR Items 699
IM00024 Intel Core i5 CPU Items 15499
IM00025 Cooler Master MasterWatt Lite 600W Power Supply Items 3100

Input the screenshot of your output here:

FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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3. Purchase Process
Exercise 3.1
Perform the whole purchase process on this transaction

Input the required information, use the selection list when available:
Vendor: SU00005
Name: Alexis Shop
Posting Date: Date Today
Item No: IM00021
Quantity: 18 each
Click Add to save the document. Screenshot the complete relationship
map.
Input the screenshot of your output here:

FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 3.2
Perform the whole purchase process on this transaction

Input the required information, use the selection list when available:
Vendor: SU00005
Name: Alexis Shop
Posting Date: Date Today
Item No: IM00022 and IM00023
Quantity: 19 each
Click Add to save the document. Screenshot the complete relationship
map.
Input the screenshot of your output here:

FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 3.3
Perform the whole purchase process on this transaction

Input the required information, use the selection list when available:
Vendor: SU00005
Name: Alexis Shop
Posting Date: Date Today
IM00021, IM00024 and
Item No: IM00025
Quantity: 22 each
Click Add to save the document. Screenshot the complete relationship
map.
Input the screenshot of your output here:

FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 3.4
Perform the whole purchase process on this transaction

Input the required information, use the selection list when available:
Vendor: SU00005
Name: Alexis Shop
Posting Date: Date Today
IM00022, IM00023, IM00024 and
Item No: IM00025
Quantity: 21 each
Click Add to save the document. Screenshot the complete relationship map.

Input the screenshot of your output here:

FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 3.5
Perform the whole sales process on this transaction:

Input the required information, use the selection list when available:
Vendor: SU00005
Name: Alexis Shop
Posting Date: Date Today
IM00021, IM00022, IM00023, IM00024 and
Item No: IM00025
Quantity: 20 each
Click Add to save the document. Screenshot the complete relationship map.

Input the screenshot of your output here:

FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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4. Sales Process
Exercise 4.1
Perform the whole sales process on this transaction:

Input the required information, use the selection list when available:
Vendor: CU00005
Name: James
Posting Date: Date Today
Item No: IM00021
Quantity: 16 each
Click Add to save the document. Screenshot the complete relationship
map.
Input the screenshot of your output here:

FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 4.2
Perform the whole sales process on this transaction:

Input the required information, use the selection list when available:
Vendor: CU00005
Name: James
Posting Date: Date Today
Item No: IM00022 and IM00023
Quantity: 17 each
Click Add to save the document. Screenshot the complete relationship
map.
Input the screenshot of your output here:

FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 4.3
Perform the whole sales process on this transaction:

Input the required information, use the selection list when available:
Vendor: CU00005
Name: James
Posting Date: Date Today
IM00021, IM00024 and
Item No: IM00025
Quantity: 20 each
Click Add to save the document. Screenshot the complete relationship
map.
Input the screenshot of your output here:

FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 4.4
Perform the whole sales process on this transaction:

Input the required information, use the selection list when available:
Vendor: CU00005
Name: James
Posting Date: Date Today
IM00022, IM00023, IM00024
Item No: and IM00025
Quantity: 19 each
Click Add to save the document. Screenshot the complete relationship
map.
Input the screenshot of your output here:

FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 4.5
Perform the whole sales process on this transaction:

Input the required information, use the selection list when available:
Vendor: CU00005
Name: James
Posting Date: Date Today
IM00021, IM00022,
IM00023, IM00024 and
Item No: IM00025
Quantity: 8 each
Click Add to save the document. Screenshot the complete relationship
map.
Input the screenshot of your output here:

FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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5. Inventory Management
Exercise 5.1
Add the following warehouses:

Warehouse Code WQ WR WS WT

Warehouse Name Talisay Batangas Lipa Tanauan

Location Talisay Batangas Lipa Tanauan

Street No. Tilapya Bangus Malipoto Dilis

City Talisay Batangas Lipa Tanauan

Country Philippines Philippines Philippines Philippines

Input the screenshot of your output here:

FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 5.2
Add the following items managed by batches:

Header
  Item No. B00005  
  Description LG Plot Screen 70"  
  Item Group Televisions  
  Unit Price 35,000  
  Manage Item By Batches  
  Management Method On every Transaction  
 
  Item No. B0005A  
  Description FORD Mustang  
  Item Group Cars  
  Unit Price 2,480,000  
  Manage Item By Batches  
  Management Method On every Transaction  
Input the screenshot of your output here:

FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 5.3
Add the following items managed by batches:
Header
  Item No. SN00005  
  Description Lenovo Legion Y740 15  
  Item Group Laptop  
  Unit Price 44,760  
  Manage Item By Serial Numbers  
  Management Method On every Transaction  
 
  Item No. SN0005A  
  Description Lenovo Idea pad 330S 14  
  Item Group Laptop  
  Unit Price 22,495  
  Manage Item By Serial Numbers  
  Management Method On every Transaction  

Input the screenshot of your output here:

FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 5.4
Goods Receipt

Increase in inventory item because of freebies from suppliers

Item No: Quantity

IM00021 40
IM00022 30

Input the screenshot of your output here:

FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

Exercise 5.5
Goods Receipt

Increase in inventory item due to unaccounted items in the warehouse

Item No: Quantity

IM00023 10
IM00024 30
IM00025 40

Input the screenshot of your output here:

FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

Exercise 5.6
Goods Issue

Decrease in inventory item due to discovered theft in the warehouse

Item No: Quantity

IM00021 30
IM00022 30

Input the screenshot of your output here:

FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

Exercise 5.7
Goods Issue

Decrease in inventory item due to warehouse fire

IM00023 30
IM00024 45
IM00025 65

Input the screenshot of your output here:

FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

Exercise 5.8
Create period and volume discounts for the following items:

Item No. Period Period Discount Volume Volume Discount

IM00021
5 days 10% 20 15%

IM00022

Create Sales Order for CU00005 with items IM00021 and IM00022

Input the screenshot of your output here:

FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

Exercise 5.9
Create period and volume discounts for the following items:

Item No. Period Period Discount Volume Volume Discount

IM00023
10 days 20% 25 10%

IM00024

Create Sales Order for CU00005 with items IM00023 and IM00024

Input the screenshot of your output here:

FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

Exe
rcis
e
5.1
0

Create period and volume discounts for the following items:

Item No. Period Period Discount Volume Volume Discount

IM00025 15 days 25% 30 20%

Create Sales Order for CU00005 with items IM00025

Input the screenshot of your output here:

FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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6. Production Process
Exercise 6.1
1. Add the following items on the Item Master Data:
Item No. PR90000
Description Drawer
Item Group Finished Goods

Item No. PR91000

Description Drawer- out sides
Item Group Work in Process Inventory
Production Data Phantom Item

Item No. PR91001

Description Plywood Side Panel
Item Group Raw Materials
Unit Price 250

Item No. PR91002

Description Solid Wood Door Frame
Item Group Raw Materials
Unit Price 300

Item No. PR92000

Description Drawer - In sides
Item Group Work in Process Inventory
Production Data Phantom Item

Item No. PR92001

Description Harwood face Frame
Item Group Raw Materials
Unit Price 250

Item No. PR92002

6 way Adjustable Nickel Plated, Steel
Description Hinges
Item Group Raw Materials
Unit Price 200

FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

Complete the Production Process based on this diagram

Input the screenshot of your output here:

FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 6.2
2. Add the following items on the Item Master Data
Item No. PR100000
Description Bag
Item Group Finished Goods

Item No. PR101000

Description Leather fabric
Item Group Raw Materials
Unit Price 250

Item No. PR102000

Description PVC Tires
Item Group Dual Zipper
Unit Price 200

Complete the Production Process based on this diagram

Input the screenshot of your output here:

FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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7. Services
Exercise 7.1
Record a Service Call based on the details below :
  Service Call Type Sales  
  BP Code CU00005  
  Item IM00005  

  General  
  Origin Telephone No.  
Problem Type Functional  

  Activities  
  Activity Phone Call  
  Duration 5 minutes  
  Priority Normal  

Input the screenshot of your output here:

FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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8. Accounting Cycle
Exercise 8.1
Record the following transactions using the Manual Journal Entry:

On March 30, 20XX, the company issued ordinary share capital worth of P 500,000, payment received
and deposited on its GBP Bank Account 1

Dr. GBP Bank Account 1 P 500,000

Cr. Ordinary Share Capital P 500,000

Insert the screenshot of your output here:

FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 8.2
Record the following transactions using the Manual Journal Entry:

On April 15 , 20XX, the company recorded a Salary Expense worth of P 250,000, paid for through the
company’s GBP Bank Account 1.

Dr. Salaries and Wages P 250,000

Cr. GBP Bank Account 1 P 250,000

Insert the screenshot of your output here:

FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 8.3
Create the following entries in journal entry through the journal vouchers.

On April 10,20XX, the company will pay a total of P 15,000 from the Petty Cash fund for transportation
related expenses. This transaction is still subject to supervisor’s approval.

Dr. Travel Costs – Other P 15,000

Cr. Petty Cash Fund P 15,000

Submit the screenshot of the journal voucher created and the transaction journal report .

Insert the screenshot of your output here:

FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 8.4
Generate the General Ledger as of the date of the latest transaction.

Insert the screenshot of your output here:

FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 8.5
Generate the Trial Balance as of the end of the year.

Insert the screenshot of your output here:

FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 8.6
Generate the Balance Sheet as of the end of the year.

Insert the screenshot of your output here:

FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 8.7
Generate the Income Statement as of the end of the year.

Insert the screenshot of your output here:

FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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643848740.docx printed on 2/9/2023 3:18 PM

 SAP B1 on Cloud – BASIC

Exercise 8.8
Perform Period End Closing for the year 20XX.

Screenshot the closing entries generated in the Transaction Journal Report.

Insert the screenshot of your output here:

FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

Page 41 / 41

643848740.docx printed on 2/9/2023 3:18 PM