SAP B1 on Cloud – BASIC

EXERCISE WORKBOOK
FOR STUDENT 4

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

Table of Contents

Table of Contents
1. Basic Navigation......................................................................................................................................3
Exercise 1.1..............................................................................................................................................3
Exercise 1.2..............................................................................................................................................3
2. BP and Item Master Data.........................................................................................................................4
Exercise 2.1..............................................................................................................................................4
Exercise 2.2..............................................................................................................................................5
Exercise 2.3..............................................................................................................................................6
3. Purchase Process.....................................................................................................................................7
Exercise 3.1..............................................................................................................................................7
Exercise 3.2..............................................................................................................................................8
Exercise 3.3..............................................................................................................................................9
Exercise 3.4............................................................................................................................................10
Exercise 3.5............................................................................................................................................11
4. Sales Process.........................................................................................................................................12
Exercise 4.1............................................................................................................................................12
Exercise 4.2............................................................................................................................................13
Exercise 4.3............................................................................................................................................14
Exercise 4.4............................................................................................................................................15
Exercise 4.5............................................................................................................................................16
5. Inventory Management.........................................................................................................................17
Exercise 5.1............................................................................................................................................17
Exercise 5.2............................................................................................................................................18
Exercise 5.3............................................................................................................................................19
Exercise 5.4............................................................................................................................................20
Exercise 5.5............................................................................................................................................21
Exercise 5.6............................................................................................................................................22
Exercise 5.7............................................................................................................................................23
Exercise 5.8............................................................................................................................................24

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 5.9............................................................................................................................................25
Exercise 5.10..........................................................................................................................................26
6. Production Process................................................................................................................................27
Exercise 6.1............................................................................................................................................27
Exercise 6.2............................................................................................................................................29
7. Services..................................................................................................................................................30
Exercise 7.1............................................................................................................................................30
8. Accounting Cycle...................................................................................................................................31
Exercise 8.1............................................................................................................................................31
Exercise 8.2............................................................................................................................................32
Exercise 8.3............................................................................................................................................33
Exercise 8.4............................................................................................................................................34
Exercise 8.5............................................................................................................................................35
Exercise 8.6............................................................................................................................................36
Exercise 8.7............................................................................................................................................37
Exercise 8.8............................................................................................................................................38

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

1. Basic Navigation
Exercise 1.1
Fill each blank with the appropriate words or terminologies that will make the statements correct.

1. The ______________ displays at the top of the screen. It contains the Windows standard menu
(File, Edit, W window, Help) as well as generic SAP Business One functions.

2. The _____________ is a collection of icon buttons that grant you easy access to commonly-used
functions.

3. Navigation in SAP Business One is done using the _____________. It arranges the functions of the
individual applications in a tree structure.

4. The users of SAP Business One are defined in the _____________ window.

5. Accessing SAP Business One on Cloud is done using _____________ like Google Chrome, Mozilla
Firefox or Safari.

Exercise 1.2
Identify the terminologies being described by each sentence.

1. This is a business management software that allows an organization to use a system

of integrated applications to manage the business. It aims to serve as a backbone for your whole
business.

2. This is also known as Internal Cloud, is a cloud based infrastructure operated exclusively for a single
organization with all data protected behind an internal firewall.

3. This is also known as External Cloud, is available to the public where data are created and stored on
third-party servers.

4. This is a key feature of cloud computing where resources can be accessed anywhere (except on
limitations set by company's internal control).

5. This the place where SAP, a European multinational software corporation, was founded in 1972.

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

2. BP and Item Master Data

Exercise 2.1
Header
  Code: CU00004  
  BP Type Customer  
  Name King  
  Group Small Accounts  
General
  Tel No: 47890123  
  Mobile Phone: 90907867854  
  E-Mail [email protected]  
Contact Person
  Contact ID: KV-567  
  First Name: Christopher  
  Title: Mr.  
  Middle Name: Cruz  
  Last Name: Vasquez  
  Address: Lipa, Batangas  
  Telephone No: 67935475  
  Mobile Phone: 90763548756  
  E-Mail [email protected]  
Payment Term
  Payment Terms: Net 60  
  Price List: Distributor Sales Price  

Add the information above on the Business Partner Master Data.

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 2.2
Header
  Code: SU00004  
  BP Type Vendor  
  Name Mar&Ten’s Food Cart  
  Group General Suppliers  
General
  Tel No: 87956542  
  Mobile Phone: 95213455466  
  E-Mail [email protected]  
Contact Person
  Contact ID: MT-123  
  First Name: Jack  
  Title: Mr.  
  Middle Name: Reyes  
  Last Name: Sadiangcolor  
  Address: Sabtang, Batanes  
  Telephone No: 54876964  
  Mobile Phone: 9214159718  
  E-Mail [email protected]  
Payment Term
  Payment Terms: Net 60  
  Price List: Regular Purchase Price  

Add the information above on the Business Partner Master Data.

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

Exercise 2.3
Add the following items on the Item Master Data:

Item No. Description Item Group Unit Price

IM00016 Intel Core i7 CPU Items 15000
IM00017 Secure 2000VA UPS AVR Items 850
IM00018 HP Deskjet 3779 Ink Advantage Printer Items 4400
IM00019 512GB Flash Drive Items 2999
IM00020 Asus ROG Strix 750W Power Supply Items 8650

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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3. Purchase Process
Exercise 3.1
Perform the whole purchase process on this transaction:

Input the required information, use the selection list when available:
Vendor: SU00004
Name: Mar&Ten’s Food Cart
Posting Date: Date Today
Item No: IM00016
Quantity: 16 each
Click Add to save the document. Screenshot the complete relationship
map

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 3.2
Perform the whole purchase process on this transaction:

Input the required information, use the selection list when available:
Vendor: SU00004
Name: Mar&Ten’s Food Cart
Posting Date: Date Today
Item No: IM00017 and IM00018
Quantity: 30 each
Click Add to save the document. Screenshot the complete relationship
map

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 3.3
Perform the whole purchase process on this transaction:

Input the required information, use the selection list when available:
Vendor: SU00004
Name: Mar&Ten’s Food Cart
Posting Date: Date Today
IM00016, IM00019 and
Item No: IM00020
Quantity: 43 each
Click Add to save the document. Screenshot the complete relationship
map

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 3.4
Perform the whole purchase process on this transaction:

Input the required information, use the selection list when available:
Vendor: SU00004
Name: Mar&Ten’s Food Cart
Posting Date: Date Today
IM00017, IM00018, IM00019 and
Item No: IM00020
Quantity: 23 each
Click Add to save the document. Screenshot the complete relationship map

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 3.5
Perform the whole purchase process on this transaction:

Input the required information, use the selection list when available:
Vendor: SU00004
Name: Mar&Ten’s Food Cart
Posting Date: Date Today
IM00016, IM00017, IM00018, IM00019 and
Item No: IM00020
Quantity: 10 each
Click Add to save the document. Screenshot the complete relationship map

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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4. Sales Process
Exercise 4.1
Perform the whole sales process on this transaction:

Input the required information, use the selection list when available:
Vendor: CU00004
Name: King
Posting Date: Date Today
Item No: IM00016
Quantity: 14 each
Click Add to save the document. Screenshot the complete relationship
map

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 4.2
Perform the whole sales process on this transaction:

Input the required information, use the selection list when available:
Vendor: CU00004
Name: King
Posting Date: Date Today
Item No: IM00017 and IM00018
Quantity: 28 each
Click Add to save the document. Screenshot the complete relationship
map

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

Exercise 4.3
Perform the whole sales process on this transaction:

Input the required information, use the selection list when available:
Vendor: CU00004
Name: King
Posting Date: Date Today
IM00016, IM00019 and
Item No: IM00020
Quantity: 41 each
Click Add to save the document. Screenshot the complete relationship
map

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 4.4
Perform the whole sales process on this transaction:

Input the required information, use the selection list when available:
Vendor: CU00004
Name: King
Posting Date: Date Today
IM00017, IM00018, IM00019
Item No: and IM00020
Quantity: 21 each
Click Add to save the document. Screenshot the complete relationship
map

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 4.5
Perform the whole sales process on this transaction:

Input the required information, use the selection list when available:
Vendor: CU00004
Name: King
Posting Date: Date Today
IM00016, IM00017,
IM00018, IM00019 and
Item No: IM00020
Quantity: 8 each
Click Add to save the document. Screenshot the complete relationship
map

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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5. Inventory Management
Exercise 5.1
Add the following items:

Warehouse Code WM WN WO WP

Warehouse Name Baguio Tuguegarao Davao Muntinlupa

Location Baguio Tuguegarao Davao Muntinlupa

Street No. Session Road Masipag Orcillo Mabini

City Baguio Tuguegarao Davao Muntinlupa

Country Philippines Philippines Philippines Philippines

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 5.2
Add the following items managed by batches:

Header
  Item No. B00004  
  Description ASUS Predator TX70  
  Item Group Laptops  
  Unit Price 70,000  
  Manage Item By Batches  
  Management Method On every Transaction  
 
  Item No. B0004A  
  Description EPSON L300  
  Item Group Printers  
  Unit Price 4,500  
  Manage Item By Batches  
  Management Method On every Transaction  

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 5.3
Add the following items managed by serial number:
Header
  Item No. SN00004  
  Description Lenovo Idea pad 320 14|SK  
  Item Group Laptop  
  Unit Price 23,549  
  Manage Item By Serial Numbers  
  Management Method On every Transaction  
 
  Item No. SN0004A  
  Description Lenovo Legion Y540 15  
  Item Group Laptop  
  Unit Price 64,995  
  Manage Item By Serial Numbers  
  Management Method On every Transaction  

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

Exercise 5.4
Goods Receipt

Increase in inventory item because of freebies from suppliers

Item No: Quantity

IM00016 30
IM00017 30

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

Exercise 5.5
Goods Receipt

Increase in inventory item due to unaccounted items in the warehouse

Item No: Quantity

IM00018 50
IM00019 60
IM00020 40

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

Exercise 5.6
Goods Issue

Decrease in inventory item due to discovered theft in the warehouse

Item No: Quantity

IM00016 25
IM00017 25

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

Exercise 5.7
Goods Issue

Decrease in inventory item due to warehouse fire

IM00018 60
IM00019 50
IM00020 30

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

Exercise 5.8
Create period and volume discounts for the following items:

Item No. Period Period Discount Volume Volume Discount

IM00016
15 days 10% 30 5%

IM00017

Create Sales Order for CU00004 with items IM00016 and IM00017

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

Exercise 5.9
Create period and volume discounts for the following items:

Item No. Period Period Discount Volume Volume Discount

IM00018
20 days 25% 20 15%

IM00019

Create Sales Order for CU00004 with items IM00018 and IM00019

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

Exercise 5.10
Create period and volume discounts for the following items:

Item No. Period Period Discount Volume Volume Discount

IM00020 30 days 30% 50 25%

Create Sales Order for CU00004 with items IM00020

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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6. Production Process
Exercise 6.1
1. Add the following items on the Item Master Data:
Item No. PR70000
Description Wooden Shoe Racks
Item Group Finished Goods

Item No. PR71000

Wooden Shoe Racks
Description Stand
Work in Process
Item Group Inventory
Production Data Phantom Item

Item No. PR71001

Description 2 wooden side support
Item Group Raw Materials
Unit Price 550

Item No. PR71002

Description Glues
Item Group Raw Materials
Unit Price 60

Item No. PR72000

Wooden Shoe Racks
Description Body
Work in Process
Item Group Inventory
Production Data Phantom Item

Item No. PR72001

Description Plywood
Item Group Raw Materials
Unit Price 450

Item No. PR72002

Description Screws
Item Group Raw Materials
Unit Price 90

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

Complete the Production Process based on this diagram

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 6.2
2. Add the following items on the Item Master
Data
Item No. PR80000
Description Sleepers
Item Group Finished Goods

Item No. PR81000

Description Rubber
Item Group Raw Materials
Unit Price 200

Item No. PR82000

Description Glues
Item Group Raw Materials
Unit Price 50

Complete the Production Process based on this diagram

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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7. Services
Exercise 7.1
Record a Service Call based on the details below :
  Service Call Type Sales  
  BP Code CU00004  
  Item IM00004  

  General  
  Origin Telephone No.  
Problem Type Functional  

  Activities  
  Activity Phone Call  
  Duration 5 minutes  
  Priority Normal  

Input the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

8. Accounting Cycle
Exercise 8.1
Record the following transactions using the Manual Journal Entry:

On March 30, 20XX, the company issued ordinary share capital worth of P 500,000, payment received
and deposited on its GBP Bank Account 1

Dr. GBP Bank Account 1 P 500,000

Cr. Ordinary Share Capital P 500,000

Insert the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

Exercise 8.2
Record the following transactions using the Manual Journal Entry:

On April 15 , 20XX, the company recorded a Salary Expense worth of P 250,000, paid for through the
company’s GBP Bank Account 1.

Dr. Salaries and Wages P 250,000

Cr. GBP Bank Account 1 P 250,000

Insert the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 8.3
Create the following entries in journal entry through the journal vouchers.

On April 10,20XX, the company will pay a total of P 15,000 from the Petty Cash fund for transportation
related expenses. This transaction is still subject to supervisor’s approval.

Dr. Travel Costs – Other P 15,000

Cr. Petty Cash Fund P 15,000

Submit the screenshot of the journal voucher created and the transaction journal report .

Insert the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

Exercise 8.4
Generate the General Ledger as of the date of the latest transaction.

Insert the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

Exercise 8.5
Generate the Trial Balance as of the end of the year.

Insert the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – BASIC

Exercise 8.6
Generate the Balance Sheet as of the end of the year.

Insert the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 8.7
Generate the Income Statement as of the end of the year.

Insert the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 8.8
Perform Period End Closing for the year 20XX.

Screenshot the closing entries generated in the Transaction Journal Report.

Insert the screenshot of your output here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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643848744.docx printed on 2/9/2023 3:18 PM