METRO RETAIL STORES GROUP INC.
METRO SURE – STP CONSTRUCTION & REHABILITATION
TENDER - Terms of Reference
CONSTRUCTION & REHABILITATION OF THE
SEWAGE TREATMENT PLANT OF EIGHT (8) STORES
TERMS OF REFERENCE
I. PROJECT BRIEF
1. The Metro Retail Stores Group, Inc. is conducting the bid for the construction and
rehabilitation of the Sewage Treatment Plant of selected stores. The proposed project is for
the supply of necessary labor, materials, equipment, professional expertise and supervision
for the construction/completion of construction balance of the Sewage Treatment Plant (STP)
projects that have not been completed. The following stores are included in this bid:
GFA
Store Code Location (sqm)
1. Metro Toledo (S8)
Macapagal Street Poblacion Toledo City, Cebu 13,989
2. Metro Danao (S15)
Central Nautical Hi-way, Bgry.Suba, Danao City, Cebu 13,695
3. Super Metro Carcar (H9)
National Road, Valladolid Carcar City, Cebu 6,820
4. Fresh n Easy Canduman (F14)
H. Abellana Street Canduman Mandaue,6014 2,067
5. Fresh n Easy Sum-ag (F17)
Araneta St. (National Highway) Sum-Ag Bacolod 3,148
6. Fresh n Easy Hilongos (F19)
Western Barangay Poblacion, Hilongos Leyte 3,800
Paseo Arcenas Commercial Center, Banawa, Cebu
7. Fresh n Easy Paseo (F21)
City 2,667
8. Metro Naga (S11)
East Poblacion, Naga City Cebu 2,922
2. The bid is for the completion of the STP facility of the stores that shall be fully functional to
treat and process the wastewater before discharge to the environment. The stores are at
different stages of construction that shall be completed by the winning bidder. The stage of
construction of each store is specified in Annex A – Sewage Treatment Plant Stages of
Construction.
3. The status of the equipment and materials necessary for the operation of the STP of each
of the stores is enumerated in Annex B.
II. SCOPE OF WORKS
1. For Contract Packages of Works – the scope will cover the Supply and installation
of STP related equipment and services for the full functionality of the system to pass
the DENR DAO 2016-08 and DAO 2021-19 . Descriptive items of the works are
enumerated in Annex C and shall be submitted with signature as Bill of Quantities as
part of the Bid Tender.
2. The general requirement for the works include the following:
a. On-site Visit and System Evaluation.
b. Site Inspection, evaluation and meeting with MRSGI Engineering team
STP Construction & Rehabilitation 8 Stores
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METRO RETAIL STORES GROUP INC.
METRO SURE – STP CONSTRUCTION & REHABILITATION
TENDER - Terms of Reference
c. Check the functionality of all equipment already on-site including pumps, blowers,
motors and its controls, wiring, valves, piping, fittings and all existing accessories in
the system.
d. Check-up and evaluation of STP system operation and program settings.
e. Submission of Shop Drawings, As-built Plans and Engineer’s Report (signed and
sealed)
f. Construction and Installation works to mitigate the balance of works to finally
complete the system to its full functionality.
g. Testing and Commissioning
h. Submission of effluent Water Test Result (Different Parameters that covers GES with
reference to DAO 2016-08 & DAO 2021-19)
i. Submission and assistance of pertinent documents for DP application at Regional
Office – DENR EMB
j. Training and Orientation
k. Turn-over the project to the store Engineering Team.
III. PRELIMINARIES
1. Mobilization & Demobilization
2. Bonds and Insurances
a. Surety Bond equivalent to the full amount of down payment
b. Performance Bond
c. Warranty bond
d. CARI – to be obtained by the Client
3. Necessary Permits
4. Temporary Facilities
5. Site Clearing
6. Daily Cleaning & Disposal of Construction Debris
7. QESH / PPE Compliances
8. Shop Drawings, As-Built Drawings and Manuals
IV. MEASURED WORKS
Each Store STP Project are separately enumerated in Annex C and shall be jointly correlated
with the inspection and scheduled as follows:
1. Metro Toledo, S8 January 9, 2022 9:00 AM
2. Super Metro Carcar, H9 January 9, 2022 1:00 PM
3. Metro Naga, S11 January 9, 2022 4:00 PM
4. Metro Supermarket Canduman, F14 January 10, 2022 10:00 AM
5. Metro Supermarket Paseo, F21 January 10, 2022 2:00 PM
6. Metro Sands Danao, S15 January 11, 2022 2:00 PM
7. Metro Supermarket Sum-ag, F17 January 16, 2022 2:00 PM
8. Metro Supermarket Hilongos, F19 January 18, 2022 2:00 PM
Technical queries may be forwarded to Engr. Mark Pon-an at 0918 927 6829 or email at
[email protected]
Questions regarding bid submissions and administrative matters may be forwarded to Krishia
Mallorca at 0919 077 0620 or at [email protected]
V. PROJECT DURATION
Thirty to Ninety (30-90) calendar days upon signing of the LOA depending on the
agreement on the store awarded.
STP Construction & Rehabilitation 8 Stores
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METRO RETAIL STORES GROUP INC.
METRO SURE – STP CONSTRUCTION & REHABILITATION
TENDER - Terms of Reference
VI. TERMS OF PAYMENT
1. Thirty (30%) Percent Down payment upon compliance/Issuance of Surety Bonds
equivalent to down payment amount.
2. Balance in Progress Billing to be released within 21-days upon receipt of formal
submittal of accomplishment billings.
3. Ten percent (10%) Retention deducted from monthly progress payment.
VII. CONTRACTUAL CONDITIONS
1. Contractors All Risk Insurance – by the Owner. Contractor shall re-insure for
CARI minimum deductibles.
2. Retention is Ten percent (10%) of the Contract Sum deductible from each
monthly progress payment.
3. Amount of Performance Bond – 10% of the Contract Sum.
4. Amount of Guarantee Bond – 10% of the Contract Sum.
5. Liquidated and Ascertained Damages - 0.1% of the original Contract Sum per
Calendar Day of delay.
6. Defects Liability Period - Twelve Months from issuance of Taking Over
Certificate.
7. The details of the plan shall supersede the Bill of Quantities and shall form as part of
the entire bid. Items not found in the BOQ but are in the plan will not be considered as
change order.
8. Warranty of the entire project shall be one (1) year from the acceptance date of the
complete turn-over.
VIII. BID SCHEDULE
Activity No. Particular Date
1 invitation to Bid January 03, 2023
2 Pre-bid Conference January 06, 2023
3 Ocular Inspection January 9-18, 2023
4 Preliminary Submission January 25, 2023
5 Preliminary Tabulation January 26, 2023
6 Clarificatory Meetings January 30-31, 2023
7 Second Submission February 06, 2023
8 Second Tabulation February 09, 2023
9 Bid Com Negotiation with Shortlisted February 14, 2023
Bidders
10 Submission of Best and Final Offer February 15, 2023
Due to the tight schedule, late bids will not be accommodated. Bidders are encouraged to
strictly follow the above schedule of submissions.
IX. SUBMISSION OF OFFER
Preliminary Submission: On or before 4:00 pm, Wednesday, January 25, 2023.
Second Submission: On or before 4:00 pm, Monday, February 06, 2023.
The submission of all bids shall be by email solely and exclusively to:
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METRO RETAIL STORES GROUP INC.
METRO SURE – STP CONSTRUCTION & REHABILITATION
TENDER - Terms of Reference
Metro Retail Store Group, Inc. Internal
Audit
[email protected] X. ACCREDITATION
Bidders are required to apply for accreditation with Dun & Bradstreet (D &B) as the official
3rd party conducting the accreditation process for the Metro Retails Stores Group, Inc.
Only accredited vendors may be awarded in this bid. Your company will be endorsed to
D&B and all submittals including application payment shall be directly coursed through
them.
XI. CONTENTS OF THE BID
1. BOQ and Costing
2. Technical and Financial Proposal
3. Completion Schedule per Project
MRSGI reserves the right to award the entire STP Rehabilitation projects of the Eight (8)
Metro Stores to one or several bidders. All store construction & rehabilitation projects will
start simultaneously fifteen (15) days from the award date after the completion of the
payment of the required bonds and down payment. No project shall start on a later date on
account of two or more stores awarded to a sole bidder.
Engr. Romel Flores
Head- Engineering Department
STP Construction & Rehabilitation 8 Stores
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