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Program Assistant Role at COMEXUS

This job posting is for a Program Assistant position at the U.S.-Mexico Commission for Educational and Cultural Exchange (COMEXUS). The assistant will provide administrative support to program officers, including maintaining grantee files, organizing events, and providing information to applicants and grantees. Responsibilities include database management, secretarial duties, collecting data, and assisting with reports, procedures, and purchases. Qualified candidates will have strong administrative, communication, and organizational skills in both English and Spanish, as well as a degree in a relevant field and experience in international education.

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Mar Per Zam
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53 views2 pages

Program Assistant Role at COMEXUS

This job posting is for a Program Assistant position at the U.S.-Mexico Commission for Educational and Cultural Exchange (COMEXUS). The assistant will provide administrative support to program officers, including maintaining grantee files, organizing events, and providing information to applicants and grantees. Responsibilities include database management, secretarial duties, collecting data, and assisting with reports, procedures, and purchases. Qualified candidates will have strong administrative, communication, and organizational skills in both English and Spanish, as well as a degree in a relevant field and experience in international education.

Uploaded by

Mar Per Zam
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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U.S.

-Mexico Commission for Educational and Cultural Exchange

COMEXUS

Recruiting

Program Assistant

General Job Description:

Provides support to Program Officer at COMEXUS in the placement process and follow of Mexican and US grantees, in
areas such as administrative procedures, policies, monitoring grantee files and projects, and in the organization of events.

Supports the contact between the network of EducationUSA Advising Centers (EACs) and U.S.-Mexico Commission for
Educational and Cultural Exchange (COMEXUS) in areas such as administrative procedures, monitoring projects (all the
non-Fulbright programs).

Assists in the provision of resources, planning educational fairs, training for advisers, provides administrative support to the
Regional Educational Advising Coordinator, the Country Coordinator and the Advisers

The position occasionally involves overnight travel, afterhours and weekends.

Helps providing information on COMEXUS programs through several channels including in person, phone and social media.

Job Responsibilities:

• Database management and information processing:


- Maintain and update files and documents for grantees, upload and download documents
to grantee files send/receive by internal systems.
- Upload and download documents from external systems.
• Secretarial duties that include providing information to candidates and grantees, by answering questions and
requests through various mechanisms, including (but not limited) to email, phone and web based inquiries.
• Help create and standardize surveys and reports, and identify redundancies.
• Collect and compile data from surveys, reports and databases.
• Coordinate web based research with individual program officers as required for projects and analysis.
• Contribute to the coordination and organization of events by seeking and receiving quotes from venues and other
providers, as well as participating in the actual event.
• Collaborate on creating and revising systems and procedures as appropriate in conjunction with program officers.
• Support with administrative tasks such as payments, purchases, procedures, etc.
• Purchase all incoming and outgoing flights for all grantees
• Contribute to the coordination and organization of educational fairs
• Assist with planning and follow all the non- Fulbright programs (Grants) events by seeking and receiving quotes
from venues and other providers, as well as participating in the actual event.
• Help to create and follow up administrative reports.

Skills/Requirements:
• Detail oriented, bilingual administrative writing, reporting, Microsoft Office, data management, organization and
prioritizing skills, professionalism, problem solving, supply management, inventory control, and multi-tasking.
• The ideal candidate is highly responsible, flexible and adaptable, has team spirit, excellent communication skills
and works well under pressure.
Preferred qualifications:
• Undergraduate in Administration, International Relations, Public Relations, Education or related careers.
• Excellent written and verbal communication abilities in Spanish and English (TOEFL ITP 550).
• Experience with international education.
Work conditions:
• Attractive working conditions: initial three month employment contract with possibility of permanent position with
benefits (more than minimum required by Mexican law).
Contact:
Send cover letter in English and Spanish, CV, copy of official transcript of highest degree earned and the contact
information for three references to Alma Lilia Calderon Pita, Director of Administration, [email protected].
Review of applications will begin immediately and will continue
For more information on COMEXUS please go to www.comexus.org.mx

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