HOW TO ON AND OFF COMPUTER
TO ON THE COMPUTER:
1. Press the power button
TO ON WINDOW 8
1. Press the power button
2. Look for desktop icon and click on it
TO OFF THE COMPUTER WINDOW 8
1. Move your cursor to top right of your desktop
2. Click on setting
3. Click on power
4. Then click on shut down
STEP 2: WINDOW 7
1. Click on start button
2. Click on shut down
DESKTOP BACKGROUND
STEP 1:
1. Right click on empty space of your desktop
2. Click on personalize
3. Click on desktop background
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4. Select your wish
5. Then finally click on save changes
STEP 2: WINDOW 7
1. Click on start button
2. Click on control panel
3. Click on appearance and personalization
4. Click on personalization
5. Then change as your wish either desktop background, window color, sound
and screen saver.
HOW TO CREATE FOLDER
1. Right click on empty space of your desktop
2. Click on new
3. Click on folder
4. Delete the new folder and write your wish
SCREEN SAVER
STEP:
1. Right click on empty space of your desktop
2. Click on personalize
3. Click on screen saver
4. Select your wish then set the minutes
5. Click on apply
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6. Click on ok.
CHANGE WINDOW COLOR
STEP:
1. Right click on empty space of your desktop
2. Click on personalize
3. Click on color select your wish
4. Finally click on save changes
INTRODUCTION TO SOME KEYS
Briefly explain the following keys:
1. Ctrl key
2. Shift key
3. Caps lock
4. Tab key
5. Space key
6. Back space key
7. Enter key
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MICROSOFT WORD 2007 – OVERVIEW
What is it?
Word 2007 is the latest and greatest word processing application from
Microsoft. It is one of the many software programs that make up MS Office 2007
which is available only for the Windows PC operating system. It is used for
creating basic letters to more complex documents like newsletters, manuals,
forms, and now blogs
Microsoft word: - is an application or application package/program mostly
used for typing and editing document it is equally used for some degrees of
drawing and coloring of an object.
NOTE: In Microsoft word we have two types of cursor which are as follows:
1. Text cursor
2. Mouse cursor
HOW TO OPEN MICROSOFT OFFICE WORD
STEP 1:
1. Click on start button
2. Click on all program
3. Click on Microsoft office
4. Click on Microsoft office word 2007
STEP 2: WINDOW 8
1. Click on window button
2. Click on arrow facing down
3. Look for Microsoft office word 2007
4. Then click on it
STEP 3:
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Double click on Microsoft office word icon
HOW TO SAVE DOCUMENT
STEP:
1. Click on office button
2. A window will open click on SAVE AS
3. Another window will open select the folder that you want to save your
work in
4. Change the file name from Doc1 to your wish
5. Then finally click on ok
HOW TO OPEN A SAVE DOCUMENT
STEP 1:
1. Open Microsoft word
2. Click on office button a window will open
3. Click on open
4. Look the folder you save your document
5. Double click on it
STEP 2:
1. Directly go to your save document
2. Double click on it.
INTRODUCTION TO THE WORD RIBBON
i. Home, Insert, Page Layout, and so on…
1. HOME
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Font
B: bold (ctrl +B)
I: Italic (ctrl + C)
U: Underline (ctrl + U)
Abc: Strike through
X2: Subscript (Ctrl +=):- to create small latter below a text
X2: superscript (Ctrl + Shift ++) :- create small latter above the line of text
Aa: Lower case, UPPER CASE, Capitalize each word
PARAGRAPH
Paragraph of Align text left or right, center or justify
Line spacing
Numbering
Border
Bullets
Multi level list
Decrease indent
Increase indent
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Styles
You can choose your wish
2. INSERT RIBBON
STEP OF INSERTING TABLE
STEP 1:
1. Click on insert ribbon
2. Click on table
3. Select the number of rows and column you wish
4. Finally click on ok
STEP 2:
1. Click on insert
2. Click on table
3. Click on insert table
4. Change the number of columns and rows you wish
5. Finally click on ok
STEP 3: is drawing
1. Click on insert
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2. Click on table
3. Click on draw table
4. Your cursor will change to pencil then draw it as your wish
5. After drawing click on draw table to drop the pencil
NOTE: you can also change the table design by selecting your wish.
INSERTING PAGE NUMBER
STEP:
1. Click on insert
2. Click on page number
3. Select your wish
Top of page
Button of page and e.t.c.
4. Then click
NOTE: you can also change format of page number
INSERTING PAGE:
1. Click on insert
2. Click on header
3. Select your wish
NOTE: then you will type the title you wish as your header
INSERTING PAGE FOOTER
1. Click on insert
2. Click on footer
3. Select your wish
NOTE: then you will type the title you wish
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INSERTING SHAPES
STEP:
1. Click On Insert
2. Click on shapes
3. Select your wish
4. Finally click on it and draw it.
NOTE: you can edit it as you wish, insert text or grouping and e.t.c.
INSERTING OF PICTURE
STEP:
1. Click on insert
2. Click on picture
3. Double click on the folder of your pictures
4. Click on the picture that you want to insert
5. Click on insert
6. Then edit it as your wish
INSERTING OF DROP CAP
STEP:
1. Highlight the first alphabet
2. Click on insert
3. Click on drop cap; it can be dropped or in margin
4. The click of ok.
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PAGE LAYOUT
PAPER ORIENTATION
STEP:
1. Click on page layout
2. Click on orientation selection
3. Select your wish (1) portrait (2) landscape
COLUMNS
STEP:
1. Click on page layout
2. Click on columns
3. Click on your wish either one, two or three
4. Or click on more columns
A window will open
5. Change the number of columns you wish
6. Then finally click on ok.
WATER MARK
TO INSERT TEXT WATER MARK
STOP:
1. Click on page layout
2. Click on water mark
3. Click on custom water mark
4. Click on text water mark
5. Delete the ASAP on the text to type your wish
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6. Then select your wish (1) horizontal or (2) diagonal
7. Finally click on apply then close.
STEP 2:
TO INSERT PICTURE WATER MARK
1. Click on page layout
2. Click on water mark
3. Click on custom water mark
4. Click on picture water mark
5. Click on select picture
6. A window will open select the folder of your picture to select the picture
7. Click on insert
8. Then click on apply and click on close
PAGE COLOR
STEP:
1. Click on page layout
2. Click on page color
3. Then select your wish
PAGE BORDERS
STEP:
1. Click on page layout
2. Click on page border
3. A window will open click on Box, then change color, width art
4. Click on apply to: you can select either to whole document or first page
only
5. Finally click on ok.
BORDER TO A PARAGRAPH
1. Highlight the paragraph
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2. Click on page layout
3. Click on page borders
4. A window will open click on border
5. Click on box change the color, width
6. Finally click on ok
SHADING
STEP:
1. Click on page layout
2. Click on page border
3. A window will open click on fill to select your color
4. Finally click on ok.
COPY AND PASTE
To copy and paste:- this is to create a duplicate from the master document.
STEP:
1. Create a document/object
2. Highlight the object/document
3. Right click
4. Click on copy
5. Then put your text cursor where you want to keep/place it.
6. Right click
7. Then finally click on paste
CUT AND PASTE
To cut and paste:- this is to removed the already exist character or object from
one place to another.
STEP:
1. Create a document/object
2. Highlight the object/document
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3. Right click
4. Click on cut
5. Then put your text cursor where you want to keep/place it.
6. Right click
7. Then finally click on paste
FIND AND REPLACE
STEP:
1. Click on find
A window will open
2. Under find what: type the word
3. Click on replace: type the word
4. Finally click on Replace all.
PREVIEW OF WORK
The print preview option allows you to check your document before you
print it, to avoid either one edge been cut off.
STEP:
1. Click on office button
2. Click on print arrow
3. Click on print preview to view your work before printing
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PRINTING
Printing is a process by which computer transforms a document (Soft copy)
in to an output equivalent to called (Hard Copy)
STEP:
1. Click on office button
2. Click on print
A window will open then set what to print
Name: to select the printer
Properties: to set the paper type
Select the number of copies to print
Page range: i.e All pages, Current page or some pages
3. Then finally click on ok.
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MICROSOFT EXCEL
To open Excel,
1. click the Start button,
2. Click on All Programs,
3. Click on Microsoft Office,
4. and then click Microsoft Office Excel
The interface of Excel 2007 includes the following parts:
1. Workbook and worksheets.
A workbook is a file created in Excel 2007.
A worksheet is a single spreadsheet in a workbook.
2. Rows and columns.
- The horizontal divisions in a worksheet are called rows.
Each row is identified by a number.
For example, the first row in a worksheet is 1.
- Columns are the vertical divisions in a worksheet.
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Each column is identified by a letter.
For example, the first column in a worksheet is A.
3. Cell. A cell is formed by the intersection of a row and a column.
4. The highlighted rectangular border formed around an active cell is called a
cell pointer. An active cell is the cell in which you are working currently.
There can be only one active cell at a time. You can use a cell to store and
display different types of data such as text, numbers, or formulas. Each cell
in a worksheet is identified by a cell address. A cell address is made of the
column letter and row number of the cell. For example, the cell formed by
the first column and first row has the cell address A1. The cell address
indicates the exact location of a cell in a worksheet.
5. Status bar. This bar provides information about the present status of work in
the worksheet. For example, if you are not working on the worksheet, the
status bar displays the message “Ready.” When you click in a blank cell to
enter data, the status bar displays the message “Enter.”
Working in a Spreadsheet
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WHY WE USE EXCEL, an example such is keeping a ledger of their expenses,
designing record sheet etc.
To work with a spreadsheet, you enter data in the cells of the spreadsheet.
• You enter data by clicking a cell and typing the data.
• To replace data in a cell, you click the specific cell and type the new data.
• To edit data in a cell, you double click in the cell and type additional data.
Note: when editing data, a blinking cursor appears.
You can enter three types of data in a spreadsheet:
• Text: Text data has no numeric value associated with it.
• Numbers: A number has a constant numeric value, such as the test scores
attained by a student.
• Formulas and functions: Formulas and functions are mathematical
equations.
To ENTER data:
– click on the cell
– type information
– press ENTER key.
The data can be both number and text.
Cutting & Pasting data
To move the contents from one cell to another cell,
1. Click on the first cell,
2. Click the Edit menu,
3. and then click Cut.
4. Then select the new cell by clicking it and then,
5. Click the Edit menu,
6. and then click Paste
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To COPY contents of a cell:
– Click on the cell,
– Select the Home tab,
– Click Copy from the Clipboard Group.
• To PASTE contents of a cell:
– Click on the cell,
– Select the Home tab,
– Click Paste from the Clipboard Group.
Selecting cells
– To select a range of cells in a column/row, click the left mouse button
in a cell & drag the mouse pointer to highlight the cells of your
choice.
– Now why do we select cells? For example: B3-D3 the font is smaller than
A3, we are selecting these columns by left clicking and dragging the mouse
and then changing the size on the formatting tool bar.
– To INSERT a Row/Column:
– Select the row/column heading,
– Click the Home Tab,
– Click the Insert button from the Cells Group.
– The insertion occurs before the selected column/row.
Deleting Rows and Columns
• To delete a column/row:
– Click the column/row heading
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– Click the Delete button on the Cells Group of the Home Ribbon.
Performing mathematical tasks
Formulas & functions
Excel reads any expression that begins with an equal (=) sign as a calculation. All
functions and formulas begin with an equal (=) sign.
How formulas are evaluated
Now let’s look at some of the rules for creating formulas:
The operators that you need to know are:
+ Addition
-Subtraction
*Multiplication
/Division
^Exponentiation (“to the power of”)
These operations are evaluated in a particular order of precedence by Excel:
Operation inside bracket are calculated first
Exponential is calculated second
Multiplication and division are calculated third
Addition and subtraction are calculated fourth
When you have several items at the same level of precedence, they are calculated
from left to right.
Let’s look at some examples:
= 10 + 5 * 3 – 7 (result: 10 + 15 – 7 = 18)
= (10 + 5) * 3 – 7 (result: 15 * 3 – 7 = 38)
= (10 + 5) *(3 – 7) (result: 15 * – 4 = -60)
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If you are not sure of how a formula will be evaluated – use brackets!
Basic functions
Some of the most commonly used functions include:
SUM () to calculate the total of a set of numbers
AVERAGE () to calculate the average of a set of numbers
MAX () to calculate the maximum value within a set of numbers
MIN () to calculate the minimum value within a set of numbers
ROUND () to round a set of values to a specified number of decimal places
TODAY () to show the current date
IF () to calculate a result depending on one or more conditions
So how do you use a function?
A function makes use of values or cell references, just like a simple formula does.
The numbers or cell references that it needs for its calculations are placed in
brackets after the name of the function.
To give a simple illustration:
The formula: its equivalent to the function:
= 12 + 195 +67 3 – 43 =SUM (12 + 195 +67 3 – 43)
= (B3+B4+B5+B6) = SUM (B3:B6)
= (B3+B4+B5+B6)/4 =AVERAGE (B3:B6)
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