MS – WORD
MS-Word is an application s/w introduced by Microsoft company through
which a user can create their documents letters,resume, e.t.c.
Ms-word stands for Microsoft word.There are
following methods of open ms-word
Method 1
Click on start button.
Click on all programs.
Click on ms-office.
Click on ms-word.
Method 2
Click on start button.
Click on window system
Click on run
Then type winword
Then press enter
2.windows key + R- type win word -then press enter.
Method 3
Right click on desktop
Click on new
Click on shortcut
Then type winword
Press next and finish
There are following menus of MS. Word and its layout
1. TITLE BAR
2. MINIMIZE
3. MAXIMIZE
4. CLOSE
5. MENU BAR/TAB
6. STANDARD TOOL BAR
7. FORMATTING TOOL BAR
8. GRID LINES
1.TITLE BAR:-It shows the name of file and name of application s/w.
If you don’t have save your file then it displays document 1,document2
e.t.c.
2.MINIMIZE:_It is use to minimize the window of ms-word.
3.MAXIMIZE:-It is use to maximize the window of ms-word.
4.CLOSE:-It is used to close the window of ms-word and its shortcut key is
Alt+F4.
5.MENU BAR:-It show various menu of ms-word.
6.STANDARD TOOL BAR:-It shows the icon of various important
commands like new,open,save,cut,copy,paste e.t.c.
7.FORMATTING TOOL BAR:-It shows the icons of commands that is used
to format the window.for e.g:-size of font,color of font,style of font e.t.c.
8.GRID LINES:-Gride line is a boundary from where you can edit your text
you can change this boundary.
9.STATUS BAR:- It shows the information of window.For ex:-
1.Where is cursor ,that means on which line and on which column your
cursor exists.
2. Show current page numbers,show total number of page .
10.SCROLL BARS:-The scroll bars are used to scroll the page on the screen.
SHORT CUT KEY
CTRL+N=FOR OPEN ANY NEW DOCUMENT
CTRL+O=FOR OPEN ANY EXISTING FILE
CTRL+S=FOR SAVE ANY FILE
F12=FOR SAVE AS
CTRL+P=PRINT THE DOCUMENT
CTRL+F2=FOR PRINT PREVIEW
CTRL+W=TO CLOSE THE DOCUMENT
CTRL+X=CUT THE SELECTED TEXT
CTRL+V=FOR PASTE
CTRL+B=MAKE THE SELECTED TEXT BOLD
CTRL+I=ITALIC THE SELECTED TEXT
CTRL+U=UNDERLINE THE SELECTED TEXT
SUBSCRIPT: CTRL+ =CREATE A SMALL LETTER BELOW THE TEXT BASE
LINE
SUPERSCRIPT: CTRL+SHIFT+ =CREATE THE SMALL LETTER ABOVE THE
LINE OF TEXT
FONT SIZE(CTRL+SHIFT+›)=TO INCREASE A FONT SIZE
CTRL+SHIFT+‹=TO DECREASE THE FONT SIZE
CTRL+F=TO FIND TEXT IN THE DOCUMENT
CTRL+H=TO REPLACE TEXT IN THE DOCUMENT
CTRL+A=FOR SELECT ALL
CTRL+ALT+F=FOOTNOTES
CTRL+ALT+O=ENDNOTES
CTRL+SHIFT+D=DOUBLE UNDERLINE
CTRL+SHIFT+G=WORD COUNT
ALT+F8=MACRO
CTRL+SHIFT+W=ONLY TEXT WILL BE UNDERLINE
F8=GO TO
ALT+SHIFT+P=PAGE NUMBER
CTRL+M=INDENT THE TEXT
CTRL+1=SINGLE SPACE LINE
CTRL+2=DOUBLE SPACE LINE
CTRL+5=1.5 LINE SPACING
CTRL+F2=DISPLAY THE PRINT
CTRL+ENTER=PAGE BREAK
CTRL+ALT+P=SWITCH TO PRINT LAYOUT VIEW
CTRL+ALT+O=SWITCH TO OUTLINE VIEW
CTRL+ALT+N=SWITCH TO DRAFT VIEW
SHIFT+F3=CHANGE CASE
CTRL+SHIFT+C=FORMAT PAINTER
CTRL+ALT+V=PASTE SPECIAL
CTRL+ALT+M=COMMENT
CTRL+K=HYPERLINK
File Tab
1. New (Ctrl + N) :- This option is use to create New Document.
Step:- Click on Microsoft Office button/ File Tab.
Click on New option in Microsoft office menu.
After that, New Document dialog box will appear
Choose the Blank document option
Click on create button.
2. Open:- This option is use to open that document which is save in
your computer.
Step:- Click on Microsoft office button.
Click on Open option in Microsoft office menu.
After that, open dialog box will appear
Select the name of document and click on open button.
3. Save:- This option is use to save the current creating document with
the any name.
Step:- Click on Microsoft Office button.
Click on Save option in Microsoft office menu/File Tab.
After that, Save dialog box will appear
Type the name of document and Click on save button.
4. Save as:- This option is use to save the current document with the
more than one name.
Step:- Click on Microsoft office button.
Click on Save option in Microsoft Office Menu.
Type the name of document in Save as dialog box.
Click on Save button.
5. Print:- This option is use to print the document and preview the
document before the printing.
Step:- Click on Microsoft office button.
Click on Print option in Microsoft office menu/file tab.
After that, Print dialog box will appear
Select the printer name, page range and number of
copies and click on ok button.
6. Sent:- This option is use to send a copy of the document for other
people.
Step:- Click on Microsoft office button.
Click on send option in Microsoft office menu.
7. Close :- This option is use to close the current opening document.
Step:- Click on Microsoft office button
Click on Close option in Microsoft office menu.
8. Exit: - This option is use to close the current opening program. It is
close the MS word window.
Step:- Click on Microsoft office button.
Click on Exit option in Microsoft office menu.
Home:-
Clipboard Group:- Cut, Copy, Paste, Format painter.
*Cut:- This option is use to cut the text or object.
Step:- Click on Home tab
Select the text or object
Click on cut option in Clipboard group.
It short cut key is Ctrl + X on keyboard.
*Copy :- This option is use to copy the text or object.
Step:- Click on Home Tab
Select the text or object
Click on copy option in Clipboard group.
It short cut key is Ctrl + C on keyboard.
*Paste:- This option is use to paste the copy or cut text or object.
Step:- Click on Home Tab
Put the cursor on that place where you want to paste
Click on Paste option in Clipboard Group.
It short cut key is Ctrl + V on keyboard.
*Format Painter:- Like the look of a particular selection? You can apply
that look to other content in the document.
To get started:-
1. Select content with the formatting you like.
2. Select format painter
3. Select something else to automatically apply the formatting.
**Font Group:-
1. Font Name:- This option is use to change the font face or font style
of selected text.
Step:- Click on Home Tab
Select the text
Click on font name option in font group.
Choose any font name as you want.
It short cut key is “Ctrl + Shift + F “ on keyboard.
2. Font size:- This option is use to change the font size of selected text.
Step:- Click on Home tab
Select the text
Click on font size option in font group.
Choose any size of font as you want.
3. Bold :- This option is use to bold the selected text.
Step:- Click on Home Tab
Select the text
Click on Bold option in font Group.
It short cut key Ctrl + B.
4. Italic :- This option is use to Italic the selected text.
Step:- Click on Home Tab
Select the text
Click on Italic option in font Group.
It short cut key Ctrl + I on keyboard.
5. Underline :- This option is use to underline the selected text.
Step:- Click on Home Tab
Select the text
Click on underline option in font group.
It short cut key is Ctrl + U
6. Subscript:- This option is use to create small letter below the text.
Step:- Click on Home Tab
Select the text or number
Click on subscript option in font group.
7. Superscript:- This option is use to create small letter above the text.
Step:- Click on Home Tab
Select the text or number
Click on superscript option in font group.
8. Clearing Formatting :- This option is use to clear all the formatting
of selected text and leaving only the plain text.
Step:- Click on Home Tab
Select the text or number
Click on clear formatting option in font group
9. Text Highlight Color :- This option is use to highlight the text with
the help of color.
Step:- Click on Home Tab
Select the text or number
Click on Text highlight color option in font group
Choose any color for highlight the text
10. Font Color:- This option is use to change the color of selected
text.
Step:- Click on Home Tab
Select the text or number
Click on font color option in font group
Choose any color
11. Change Case:- This option is use to change the case of selected
text. It is provides several types of case such as upper case, lower
case, title case and sentence case.
Step:- Click on Home Tab
Select the text or paragraph
Click on change case option in font group
Choose any case as you want
12. Grow Font:- This option is use to increase the font size of
selected text.
Step:- Click on Home Tab
Select the text
Click on Grow font option in font group
It’s short cut key is “Ctrl + Shift + > “
13. Shrink Font :- This option is use to decrease the font size of
selected text.
Step :- Click on Home Tab
Select the text
Click on shrink font option in font group
It’s short cut key is “ Ctrl + Shift + <”
**Paragraph Group:---
1. Bullets:- This option is use to show the bullets on the starting of
sentence or paragraph.
Step:- Click on Home tab
Select the sentence or paragraph
Click on bullets option in paragraph group.
Choose any style of bullets as you want.
2. Numbering:- This option is use to show the number style on the
starting of sentence or paragraph.
Step:- Click on Home tab
Select the sentence or paragraph
Click on number option in paragraph group.
Choose any numbering style as you want.
3. Align Text Left.:- This option is use to show the text or paragraph on
the left side of the current page.
Step:- Click on Home Tab
Select the sentence or paragraph
Click on Align text left option in paragraph group
It’s short cut key is “Ctrl + L”
4. Align Text Right:- This option is use to show the text or paragraph
on the right side of the current page.
Step:- Click on Home Tab
Select the sentence or paragraph
Click on Align Text Right option in paragraph group.
IT’s short cut key is “Ctrl + R”
5. Center Align:- This option is use to show the text or paragraph on
the center of the current page.
Step:- Click on Home Tab
Select the sentence or paragraph
Click on center align option in paragraph group.
It’s short cut key is “Ctrl + E”
6. Line Spacing :- This option is use to change the space between two
line.
Step:- Click on Home tab
Select the paragraph
Click on line spacing option in paragraph group
7. Shading Color:- This option is use to change the color of background
behind the selected paragraph or text.
Step:- Click on Home Tab
Select the paragraph
Click on shading color option in paragraph group.
Choose any color as you want
8. Border:- This option is use to create the border of selected
paragraph. It is provides several types of border such as left border,
right border, top border, bottom border and all borders etc.
Step:- Click on Home tab
Select the paragraph
Click on border option in paragraph group.
Choose any types of border.
9. Sort :- This option is use to arrange the text or paragraph according
to ascending order and descending order.
Step:- Click on Home tab
Select the paragraph
Click on sort option in paragraph group
After that, sort dialog box will appear
Choose Ascending or Descending and Click on button.
**STYLE Group:- This option is use to change the style of selected
text. It is set of font color.
Step:- Click on Home Tab
Select the paragraph
Click on style option in style group
Choose any style
**Editing Group:-
1. Find:- This option is use to find the text or number in paragraph.
Step:- Click on Home tab
Click on find option in Editing Group
After that, find dialog box will appear
Type the text or number in Find what area
Click on find in button
2. Replace: - This option is use to replace the text or number on the
place of other text or number in paragraph.
Step: - Click on Home Tab
Click on replace option in Editing Group
After that, replace dialog box will appear
3. Select :- Select or object in your document
Step:- Click on Home tab
Click on Select all
