Accounts Payable
F-42 - Internal Transfer without Clearing
TOPIC OBJECTIVES Business Process Procedure Overview Background This transaction allows posting the required amount between two vendors. No clearing operation is involved, so both posted amounts are displayed as open items. Scenario A user wants to credit a vendor X and debit a vendor Y, without clearing the open items. A partial payment or credit memo was posted to the wrong and the posting is to remain on the account. Prerequisites Documents / items were posted to the wrong vendor account. PROCEDURAL STEPS Menu Path Accounting Financial Accounting Accounts Payable Document entry Other Intern.transf.psting F-42 Without clearing F-42
Transaction Code
Last changed on: 10/31/11 Version: Final
SAP 4.6C
Work Instruction Page: 1 of 7
Accounts Payable
CASE FLOW DIAGRAM
Case Flow Diagram
Vendor Invoice / Credit Memo
Post Document
Document Parking
Reverse Docume nt/Mass Reversal NO
Hold Document
Initial Review
Initial Review
Accepted
Yes
Posting Parked / Held Document
Down Payment
Yes Down Payment Case BC-AP-002
Yes
Wrong posting
Transfer Posting
Last changed on: 10/31/11 Version: Final
No No
Outging Payment BC-AP-004 Incomming Payment BS-AR-004
SAP 4.6C
Work Instruction Page: 2 of 7
Accounts Payable
Perform the following steps to post internal transfer without clearing, using the information below:
SAP Easy Access
Last changed on: 10/31/11 Version: Final
SAP 4.6C
Work Instruction Page: 3 of 7
Accounts Payable Enter Transfer Posting: Header Data
1.
Update the following required and optional fields:
Field Name Document date Type Company code Description Date the transaction occurred Document type Company Code: Code identifying a separate legal entity for which a separate set of accounts is maintained for external reporting purposes Date that the business transaction occurred Number identifying a fiscal month. Code identifying the currency used in the transaction Free text, describing the transaction Values Example: 22.05.2002 Example: AB Example: 5200
Posting date Period Currency/rate Reference
Example: 22.05.2002 Example: 5 Example: USD Example: 12345
Last changed on: 10/31/11 Version: Final
SAP 4.6C
Work Instruction Page: 4 of 7
Accounts Payable
Field Name PstKy Account Description Posting key Code identifying Vendor Account Values Example: 31 Example: 100005
2.
Click Enter Button
Enter Accounting document: Add Vendor item
3.
Update the following required and optional fields:
Field Name Amount Payt terms Bline date Description Amount of the line item Payment terms Baseline date the due date is calculated as pay. Terms + baseline date Free text, describing the transactions Values Example: 1000 Example: 0001 Example: 31.05.2002
Text Last changed on: 10/31/11 Version: Final
Example: Test Work Instruction Page: 5 of 7
SAP 4.6C
Accounts Payable
Field Name PstKy Account Description Posting key Code identifying the Vendor account Values Example: 22 Example: 100010
4.
Click Enter Button
Enter Accounting document: Add Vendor item
5.
Update the following required and optional fields:
Field Name Amount Payt terms Bline date Description Amount of the line item Terms of Payment Baseline date the due date is calculated as pay. Terms + baseline date Example: * Example: 0001 Example: 31.05.2002 Values
Last changed on: 10/31/11 Version: Final
SAP 4.6C
Work Instruction Page: 6 of 7
Accounts Payable
6.
To check your document before posting, click Overview Button Enter Accounting document: Display Overview
7.
To post your document, click Save Button
8.
The message bar displays The document 100001114 was posted in company code 5200
Note: The system posted a new document. Both posted items are not cleared and are treated by the system as open items. However, you can still clear them manually.
Last changed on: 10/31/11 Version: Final
SAP 4.6C
Work Instruction Page: 7 of 7
