Edit Drop Down List in Excel
The workbook shows how to edit a drop-down list in Excel when new choices need to be added, or when
existing options need to be modified or removed.
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Tutorial URL
Examples:
• Edit drop down list from comma-separated items
• Edit drop down list from a range of cells
• Edit drop down list from a named range
• Edit drop down list from a table
t Drop Down List in Excel
rkbook shows how to edit a drop-down list in Excel when new choices need to be added, or when
options need to be modified or removed.
Ablebits.com
2-Mar-23
How to edit, copy and delete drop down list in Excel
p down list from comma-separated items
p down list from a range of cells
p down list from a named range
p down list from a table
Drop down list from comma separated values
Question Answer
Do you often visit your parents? Yes
Do you read a lot? Not sure
Do you have a hobby? No
Do you have a pet? Yes
Do you travel a lot? No
Do you earn enough for a decent standard of living? Not sure
Can eatting fatty food cause problems? Not sure
Do you enjoy using Excel? Yes
How to edit a comma separated drop-down list
1. Select the cells containing the drop-down list (B3:B10).
2. On the Data tab, in the Data Tools group, click Data Validation. This will open the Data Validation dialog box.
3. In the Source box, change, add or remove comma-separated items.
4. Click OK to save the changes.
Drop down list from a range of cells
Question Answer List items
Do you often visit your parents? No Yes
Do you read a lot? Yes No
Do you have a hobby? No Not sure
Do you have a pet? Yes
Do you travel a lot? Not sure
Do you earn enough for living? Not sure
Can eatting fatty food cause problems? Not sure
Do you enjoy using Excel? Yes
How to edit a drop down menu based on a range of cells
1. Add or remove items from the source list (E3:E5).
2. Select the cells containing your drop-down list (B3:B10).
3. On the Data tab, click Data Validation.
4. In the Data Validation window, change the range reference in the Source box. You can either edit the reference manually
5. Click OK to save the changes and close the window.
manually or select an appropriate range using the mouse.
Drop down list from a named range
Ingredients Choose the ingredients How to edit a drop down list ba
Butter Eggs 1. In the named range (A3:A12), ad
Chocolate Cinnamon 2. Press the Ctrl + F3 keys togethe
Cinnamon Nuts 3. In the Name Manager dialog bo
Eggs 4. In the Refers to box, change the
Flour 5. Click the Close button.
Ginger
Milk
Nuts
Salt
Sugar
edit a drop down list based on a named range
named range (A3:A12), add or delete items.
he Ctrl + F3 keys together to open the Name Manager dialog window.
Name Manager dialog box, select Ingredients and click Edit.
Refers to box, change the reference to $A$3:$A$13 and click OK.
e Close button.
Drop down list from a table
Ingredients Choose the ingredients How to edit a drop dow
Butter Cinnamon 1. Type a new item in A13
Chocolate Flour 2. The changes you've ma
Cinnamon Salt
Eggs
Flour
Ginger
Milk
Nuts
Salt
Sugar
How to edit a drop down list based on a table
1. Type a new item in A13 and press Enter.
2. The changes you've made to the table are reflected in the related drop-down lists (D3:D8) automatically.
