Form No.
RPMES Form 1
Form Title Initial Project Report
This report is used to record the basic information on program/projects–both
ODA and locally-funded–that are being implemented by the agency, GOCC or
LGU. It will contain the following information, to wit: name of project,
component details, fund source, mode of implementation, total program/project
Purpose
cost, location, implementation schedule, overall physical and financial targets for
the year and by month, output indicators and corresponding monthly targets,
and employment generated by the project disaggregated by sex. This report
shall be accomplished by implementing agencies.
Definition of Entries
Title of project as found in the approved program of work, loan or grant
Name of Project
agreement.
Location Province/City/Municipality/Barangay where the program project is implemented
Indicate project type: (1) Local Roads and Bridges; (2) Water Supply and
Project Type
Sanitation; (3) Evacuation Center/Multi-purpose Hall; (4) Other Project
Indicate source of fund for the project (e.g., 20% Development Fund, ODA loan,
Funding Source
ODA grant, ODA loan and grant, LFP, PPP, NTA)
Indicate how the project will be implemented if: (a) by administration; (b) by
Mode of Implementation
contract (state name of contractor);
Month, day, year when the project is expected to start and to be completed
Project Schedule
(format: Month-Day-Year)
Name of Agency/GOCC/LGU/ Provincial Project Monitoring Committees
Implementing Agency (PPMCs)/HUCs/ State Universities and Colleges (SUCs), Regional Line Agencies
(RLAs) that implements the project
Total Project Target
Approved cost needed for the implementation of the project from start until the
Total Project Cost
end (in exact PHP figures)
Target % Accomplishment Represents the total target % accomplishment
Target employment to be generated by the project expressed in number of
Employment Generated
persons
Monthly Target
Monthly target amount programmed for implementation of the project (in exact
Financial Target
PHP amounts)
Physical Target (in %) Monthly physical target of the project in percent
Annual; For submission to the RPMC Secretariat by the end of first quarter of
Frequency and Deadline
each year
At the end of the report, indicate the name, designation, office of the person who prepared the report, and the
date the report was submitted. The report should be approved by the Head of the Agency/Office.
Form No. RPMES Form 2
Form Title Physical and Financial Accomplishment Report
This report will be used to document status of on-going program/projects—both
ODA and locally- funded—that are being implemented by the agency, GOCC, or
LGU, etc. It shall contain the following information:
• Physical — actual progress of projects against the target/scheduled
Purpose accomplishments, including information on employment generated; and
• Financial — actual expenditures made by the project against releases (funds
utilization) or actual expenditures made against the total program amount for
the project (funding support). Financial report shall also account for any reason
behind low disbursements, if applicable.
Definition of Entries
Title of project as found in the approved program of work, loan or grant
Name of Project
agreement.
Location Province/City/Municipality/Barangay where the program project is implemented
Start Date Date when the project is expected to start.
Date when the project is expected to be completed. The latest approved
End Date
completion date should be reflected.
Name of Agency/GOCC/LGU/ Provincial Project Monitoring Committees
Implementing Agency (PPMCs)/HUCs/ State Universities and Colleges (SUCs), Regional Line Agencies
(RLAs) that implements the project
Financial Status
A commitment by a government agency arising from an act of a duly authorized
official which binds the government to the immediate or eventual payment of a
sum of money. (DBM, 2019).
Obligations As of Reporting Period - Total cumulative obligations incurred from the start of
the project to the end of the reporting period, in exact PHP figures
For the Month - Actual obligations incurred by the project for the month, in
exact PHP figures
Settlement/liquidation/payment of an obligation incurred in the current or prior
years, involving cash or non-cash transactions and covered by disbursement
authorities (DBM, 2019).
Disbursements As of Reporting Period - Total cumulative amount expended/utilized from the
start of the project to the end of the reporting period, in exact PHP figures
For the Month - Actual amount expended/utilized by the project for the month,
in exact PHP figures
Physical Status
Work scheduled to be accomplished from start of project implementation up to
Target to date (%)
the reporting period
Target for the month (%) Work scheduled to be accomplished for the reporting month
Actual work accomplished from start of implementation up to the reporting
Actual to date (%)
period in percentage
Actual for the month (%) Actual work accomplished for the month in percentage
Difference between actual accomplishment to date and target accomplishment
Slippage as of reporting period; result may be positive (which means the project is ahead
of schedule), negative (behindschedule), or zero (on-schedule).
Employment generated by the project from start of the project up to the
Employment Generated
reporting period expressed in number of persons disaggregated by sex
Monthly; For submission to the RPMC Secretariat 15th day of the succeeding
Frequency and Deadline
month and for encoding to SubayBAYAN 25th day of the succeeding month
At the end of the report, indicate the name, designation, office of the person who prepared the report, and the
date the report was submitted. The report should be approved by the Head of the Agency/Office.
Form No. RPMES Form 3
Form Title Project Exception Report
This form is used when implementation problems needing immediate action by
the PMC or Development Council are encountered or when project
implementation has been outstanding.
Purpose • Issues – problems encountered that affects/ contribute to the delays in project
implementation
• Best practice – factors that affect/ contribute to the outstanding performance
and achievement of project outcomes and impact
Definition of Entries
Title of project as found in the approved program of work, loan or grant
Name of Project
agreement.
Location Province/City/Municipality/Barangay where the program project is implemented
Indicate project type: (1) Local Roads and Bridges; (2) Water Supply and
Project Type
Sanitation; (3) Evacuation Center/Multi-purpose Hall; (4) Other Project
Name of Agency/GOCC/LGU/ Provincial Project Monitoring Committees
Implementing Agency (PPMCs)/HUCs/ State Universities and Colleges (SUCs), Regional Line Agencies
(RLAs) that implements the project
Implementation Status Indicate whether the project is Ahead, On, or Behind Schedule
Description of an issue (operational constraints/concerns observed during
Findings project implementation) or an outstanding performance of a project (note: allow
only one finding per row)
For each finding, choose the applicable typology from the following:
• Site Condition/Availability
• Procurement
• Government/Funding Institution Approvals
• Budget and Funds Flow
• Design, Scope, Technical Specifications
• Performance of Contractors/Consultants
Typology
• Capacity of Project Management Unit and Other Implementing Partners
• Institutional Support
• Inputs and Costs
• Legal and Policy Issuances
• Sustainability, Operations and Maintenance
• Force Majeure
• Others
Indicate whether the issue is “current” or “resolved” as of end of the reporting
Issue Status
period (applicable only to issues).
Indicate events, incidents, etc. that have caused the problems or factors,
Possible Reasons/Causes practice or strategies that contributed to the outstanding performance or
facilitated smooth implementation
Indicate key remedial measures taken from the time when the issue was
Actions Taken reported until the end of the reporting period. Include corresponding status of
actions taken as of end of the reporting period (applicable only to issues).
Indicate specific actions to be carried out by the concerned agencies and
Actions to be Taken
stakeholders, and corresponding timeline (only applicable to issues).
As Needed; For submission to the RPMC Secretariat 15th day of the succeeding
Frequency and Deadline
month and for encoding to SubayBAYAN 25th day of the succeeding month
At the end of the report, indicate the name, designation, office of the person who prepared the report, and the
date the report was submitted. The report should be approved by the Head of the Agency/Office.
Form No. RPMES Form 4
Form Title Project Results
This form shall provide information on the initial results/outcomes derived from
implementing the project. These results/outcomes should be based on the
Purpose
indicators in the logical framework (i.e., for ICC approved projects – ICC PE Form
6), feasibility studies, and project proposal documents.
Definition of Entries
Title of project as found in the approved program of work, loan or grant
Name of Project
agreement.
Name of Agency/GOCC/LGU/ Provincial Project Monitoring Committees
Implementing Agency (PPMCs)/HUCs/ State Universities and Colleges (SUCs), Regional Line Agencies
(RLAs) that implements the project
Consists of the Impact, Outcome and Output as indicated in the project’s logical
Project Objective/s
framework (ICC PE Form 6);
Indicators which will measure/indicate in concrete, observable and objectively
verifiable terms, to what extent the expected results have been achieved; should
have Quality, Quantity, and Time.
Results Indicator
Results refer to the project objective as stated in the narrative summary of the
project’s logical framework (ICC PE Form 6), feasibility studies, and project
proposal documents.
Actual results derived from implementation (cumulative as of end of the
Observed Results reporting period which may be based on the regular outcome monitoring or
completed evaluation studies).
Annual; For submission to the RPMC Secretariat on or before January 31 of every
Frequency and Deadline
year
At the end of the report, indicate the name, designation, office of the person who prepared the report, and the
date the report was submitted. The report should be approved by the Head of the Agency/Office.
RPMES FORM 1
REGIONAL PROJECT MONITORING AND EVALUATION SYSTEM (RPMES)
INITIAL PROJECT REPORT
Physical and Financial Targets for Ongoing Programs and Projects
FY 2024
Name of Project:
Location:
Project Type:
Funding Source:
Mode of Implementation:
Project Schedule:
Implementing Agency:
Total Project Target JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER
Total Project Cost: FS: FS: FS: FS: FS: FS: FS: FS: FS: FS: FS: FS:
Overall Percent Completion: %: %: %: %: %: %: %: %: %: %: %: %:
Employment Generated: EG: EG: EG: EG: EG: EG: EG: EG: EG: EG: EG: EG:
FS - Financial Target % - Physical Target in Percent EG - Employment Generated
Submitted by: Approved by:
Designation/Office: Head of Agency/Office
Date:
RPMES FORM 2
REGIONAL PROJECT MONITORING AND EVALUATION SYSTEM (RPMES)
PHYSICAL AND FINANCIAL ACCOMPLISHMENT REPORT
As of (Month) (Year)
Name of Project:
Date Started:
Target Completion Date:
Location:
Implementing Agency:
Financial Status
Employment
Physical Status (%)
Generated
Obligations Disbursment
As of Reporting Period For the Month As of Reporting Period For the Month Target to Date Target for the Month Actual to Date Actual for the Month Slippage Male Female
Submitted by: Noted by:
Designation/Office: Head of Agency/Office
Date:
Date:
RPMES FORM 3
REGIONAL PROJECT MONITORING AND EVALUATION SYSTEM (RPMES)
PROJECT EXCEPTION REPORT
As of (Month) (Year)
Name of Project: Location:
Project Type: Implementing Agency:
Implementation: ( ) Ahead of Schedule ( ) On Schedule ( ) Behind Schedule
Findings Typology Issue Status Possible Reasons / Causes Actions Taken Actions to be Taken
Submitted by: Approved By:
Designation/Office: Head of Agency/Office
Date:
Date:
RPMES FORM 4
REGIONAL PROJECT MONITORING AND EVALUATION SYSTEM (RPMES)
PROJECT RESULTS
As of (Month) (Year)
Name of Project:
Implementing Agency:
Results Indicator
Project Objective/s
Indicator Statement Baseline Data (Data Target Data (Based on Observed Results
(Based on LogFrame)
(Based on LogFrame) before project started) LogFrame)
Impact:
Outcome:
Output:
Submitted by: Approved By:
Designation/Office: Head of Agency/Office
Date:
Date:
Logical Framework Analysis of (Project N
Results Indicators
Hierarchy of
Objectives Indicator Baseline Data (Data
Statement before project started)
Impact*
Outcome**
Output
*Indicated as "Goals" in original ICC PE Form 6, which was used as basis for this template
**Indicated as "Purpose" in original ICC PE Form 6, which was used as basis for this template
is of (Project Name)
ators
Means of Key
Target Data Verification Assumptions
Project Brief
Name and Type of Project (w/
brief description):
Proponents:
Program Term/Duration:
Activity Components:
Estimated Cost/Amount:
Justification:
Target Beneficiaries:
Target Output/Success
Indicators:
Possible Risks:
Expected Private Sector
Response:
