6.2.

3 Institution Implements e-governance covering following areas

of operation
 SRI VENKATESWARA UNIVERSITY
Accredited by ‘NAAC’ with ‘A+’ Grade

E-GOVERNANCE POLICY
Scope:
The scope of this policy extends to the following areas:
➢ General Administration
➢ Student Admission
➢ Examination
➢ Library
➢ Accounts and Finance
➢ ICT Infrastructure
➢ E-waste Management
Objectives:
➢ Implementation of E-governance in all functioning of the institution in order toprovide
simpler and efficient system of governance within the institution.
➢ To promote transparency and accountability in all the functions of the University .
➢ To achieve and create a paperless environment in the University.
➢ To provide easy and quick access to information.
➢ To make campus Wi-Fi enabled.
➢ To make our Classrooms ICT Enabled having Desktops, Laptops, Smart boards,
Projectors, etc.
➢ To establish a fully automated Library.
Policy:
The University will implement e-governance in all aspects of functioning like library,
accounts, admissions, administration, teaching, etc.
The policy is designed and framed to make each and every function transparent and
accountable.

CONCEPT OF E-GOVERNANCE

Technology has become a part of our daily life. We can say that we are living in a technology
era and it has made everything easy for us. Technology and the internet have made the money
transitions secure, fast, and free from much human interference. The process of globalization is
a gift of technology and due to the technology and its benefits, the concept of E-governance is
introduced in India. The ‘E’ in E-governance signifies electronic and E-governance means the
governance with Information technology. The increasing demand for transparency in
administration, faster information transfer, and other demands that can be fulfilled by the E-
governance only.
The application of IT is fairly widespread all sectors in India and particularly in the education
sector in all over the world. Most of the Institutions are having their digital portal to provide the
services to various stakeholders of the education. Our education system is disordered because of
a lack of infrastructure, obsolete syllabi, scattered government policies, inappropriate funds,
unqualified staff, high dropout rate, un-employability of graduate students and a lot. This is
because of the current system that lacks of monitoring, evaluation of students and staff, no
coordination with industry, no uniform policy by government, no proper utilization of
Information and Communication Technologies (ICT) and e-Governance, no transparency in
functioning of institutions, visionary leadership etc. By implementing e-Governance in
education sector, most of the problems will be dissolved. At the root, it has the power of e-
Governance which provides good governance, empowers the stakeholders, cutting the process
cost, time, and improves the administrative performance (e-Administration), interacting with
industry and society (e-Service and e-Society), providing swift services and so on

NEED OF E-GOVERNANCE
The purpose of implementing e-governance is to enhance good governance. Good governance
is generally characterized by participation, transparency and accountability. The recent
advances in communication technologies and the Internet provide opportunities to transform the
relationship between Institute administrations in a new way, thus contributing to the
achievement of good governance goals. The use of information technology can increase the
broad involvement of employees in the process of governance at all levels by providing the
possibility of on-line discussion groups and by enhancing the rapid progress and efficiency of
pressure groups. Advantages for the Institute involve that the College may provide better
service in terms of time, making governance more efficient and more effective. In addition, the
transaction costs can be lowered and services become more accessible.

BENEFITS OF E-GOVERNANCE
E-governance is an important tool to the governing body of the institute. In general, it provides
following advantages to the administration:

Empowerment of faculties, students and encouragement of their participation in governance

process.
Transparency and absolute clarity in administration, governing and admission process.
Increase efficiency of faculties and of administration process.
It empowers students and parents to gather information regarding any course, college,
department of universities, government policies and get involved in the process of decision
making.
E-Governance strengthens the very fabric of democracy by ensuring greater student, staff and
parent’s participation at all levels of governance in universities and institutions.
E-Governance leads to automation of services, ensuring that information regarding every work
of public welfare is easily available to all stakeholders apart from geographic and language
barriers.
This revolutionizes the way governments and universities functioning, ensuring much more
transparency in their functioning, and thereby eliminating corruption.
As the information regarding every activity of government is easily available, it would make
every university department responsible as they know that every action of theirs is closely
monitoring and audited.
Proper implementation of e-Governance practices make it possible for students and parents to
get their work done online thereby sparing themselves of unnecessary hassles of traveling to the
respective offices.
Successful implementation of e-Governance practices offer better delivery of services to
students, improved interactions with business and industry, students empowerment, better
management, greater convenience, revenue growth, cost reductions etc.
Availability and quick circulation of material may increase the timeliness or relevance of
material being presented.
Areas of implementation of e-governance in educational sector are:

E-Administration: It involves the use of ICT and e-Governance in order to improve

administration processes and the internal working of the departments within an educational
organization.

E-Services: The main aim to improve the delivery of services to students by providing
interactive services. Examples are: Online admission, online syllabus, request for certificates,
online results, issuing on-line ID cards etc.

E-GOVERNANCE @ SVU
E-Governance in SVU incorporates the technology to bring an e-governance system that is
necessary to successfully handle all of the challenges of running an educational institution.
Automating every unit of an academic institution, it provides real time information processing
and knowledge management. It is an integrated solution that facilitates the processing and
maintenance of large volumes of information to its stakeholder. The e-governance system is
designed to make the system user-friendly, time saving and cost saving also. Many of them are
flexible enough to adapt to the changing educational environment efficiently and quickly.

SVU has implemented e-governance in the areas of operation of:

Administration
Finance and Accounts
Student Admission and Support
Examination
Faculty Attendance

IMPLEMENTATION OF E-GOVERNANCE IN AREA OF OPERATION

OF ADMINISTRATION:
The Administration communicates with Governing Body members as well as the teaching and
non-teaching staff through email
All important administrative information including notices is regularly published on the website
& social media
Biometric attendance for all staff members
24×7 internet facility
To achieve the target of Paperless communication use of social media and e-mails are being
implemented.
Indigenously developed website to prepare Feedback forms and get online feedbacks of
Students, Parents and other stakeholders.
Indigenously developed website for recording student attendance.
The college campus is equipped with CCTV Cameras installed at various places of need.

WhatsApp Group helps to provide the brief notices of any event to be happened on college and
of smooth functioning of the same.
The University decides to make the following policies and procedure:

Website:
The website will act as an information center which will reflect about the University, all its
activities, important notices, courses offered, etc. For this purpose, a separate service
provider/web designer will be appointed by the University. Training will be given to the
administrative and teaching staff to make important updates on the website. A Website
Committee to be formed for the administration of the college website. The Committee will
look after the process of updating, maintaining and working of the website on a regular
basis. The Committee will also look for other changes that are required on the website. The
University strives to showcase its vibrant self and activeness through its website. All the
important notifications have to go liveon the website as and when they are released.
Student Admission:
An open and transparent strategy for the admission process is followed which is further
strengthened by the ethical practices and regulations as opined by the University. The
University brings out its Brochure which is displayed on the website that has guidelines for
the admission process. An Admission Portal to be used to manage the admissions in the
college. Number of students applying to each course, withdrawals, fee submission, all to be
managed through this Portal only. Students are required to submit a separate Online
Application Form for taking admission to the college and for this purpose an online software
to be used bythe Admission Co-Ordinator.
Accounts:
The office continues to maintain its account on Tally. Latest versions of the software to be
purchased and used by the University. Advanced features help the staff to maintain financial
records effectively and efficiently. Profit and loss, Balance Sheet are generated through this
software only. All the analysis reports are also generated through Tally. Appropriate security
measures should be taken for maintaining confidentiality of the transactions. Training to the
existing staff and updation of the existing software must be done regularly. The College also
uses multiple software like Public Financial Management System (PFMS) which is used to
manage the funds received from the Government, Payroll Management System which helps
to automatically calculate the salary, generate salary slips, disperse the salary to the bank
accounts. TDS, Provident Fund, Allowances, etc. all are managed by this system. Reportscan be
generated for all Staff members. Payments are generally made and received through online
mode such as NEFT, RTGS, Bank Transfers, etc.

Library:
The University continues to maintain its academic excellence through maintaining a well-
stocked library. The University will add more and more e-learning resources for the benefit of
the teachers and the students. The University should continue to subscribe to new journals and
books regularly. Recommendations are taken from the teachers and students while
subscribing to the e-resources. Teachers can apply to get books of different authors for the
subjects they are teaching to increase the knowledge database.

➢ The Library to install fully automated ILMS software which should have an easy to
use- Graphical User Interface, Unicode support with Multilingual Search and export
facility for most reports.
➢ The use of Online Public Access Catalogue module of the software to allow library
database searching by entering preferred terms for information retrieval.
➢ The Circulation module of the software should cover all the operations of circulation,
right from creating member records to printing of reminders for outstanding books.
 ➢ The Database Maintenance module should cover all operations of database creation
and maintenance.
➢ To encourage original writing among students and teachers, the Library shouldprovide
access to a fully automated software for plagiarism check.

Administration:
➢ Attendance Management Software to be used by Administrative Staff and Teaching
Faculty to record and track Attendance, Internal Assessment, etc. Monthly Reports,
Semester End Reports should be generated to automatically calculate the Internal
Assessment marks for attendance.
➢ Administrative Office should use Advanced Excel and File Management SystemTools
to maintain effective database.
➢ To provide a hassle free, convenient and smooth process, administration of the college
to be made paperless.
➢ Students must be able to obtain maximum services in online mode.
➢ The University will look into opportunities to automate some of its functions related
to administration.
➢ Admin Staff to be provided with adequate training and development to keep them
abreast with the new technology.

Examination:
The University has adopted an online system where students can view their total internal
assessment marks at the end of each semester and can report discrepancies, if any. The
Examination process is regulated by the University and thus e-governance policy of the
University to be adopted in this regard.
Alumni:
In order to strengthen our alumni relationships, a separate alumni page to be created on the
website providing facilities like registration, prominent alumni of the University, feedback
and many other aspects. Alumni association to be consulted for regular updates and database
management.
E-Waste Management:
University ensures that its usage of technology and generation of e-waste does not impact the
environment.

ICT TOOLS

Hardware Infrastructure
➢ The University to ensure that it has adequate number of desktops and laptops for
students and staff.
➢ Computers and printers to be made available in the administrative block.
➢ Projectors and other multimedia devices to be provided in the auditorium,classrooms,
seminar rooms and laboratories.
➢ The infrastructure to be complemented by Risograph, computer networkingdevices,
 scanners and interactive teaching board/smart board etc.

Software Infrastructure
➢ The University to maintain adequate configuration servers to allow fast
transmission of data to the various computers.
➢ Office automation packages for desktops and laptops like Open Office, MSOffice
and Antivirus to be purchased and updated regularly.
➢ The University to provide access to all standard Econometrics, Statistical,
computational and scientific typesetting packages.
JnanaBhumi Portal
Students Enrolment
Attendance Statement

Payment of Exam Fees

Hall tickets Generated
Nominal Rolls

Paper Master
Internal Marks
Examination Centres
Seating Arrangement
(https://svuniversity.edu.in)

NOTIFICATIONS

Controller of Examinations

(https://svuniversity.edu.in/notifications)
Notifications

Exams Results

Exam Fee

Applications for issuing of various certificates

Contact

Date Notifications

3-8-2022 SVU DDE ADMISSION NOTIFICATION FOR THE ACADEMIC SESSION -2022-23
(https://svuniversity.edu.in/notification/svu-dde-admission-notification-for-
the-academic-session-2022-23)

18-6-2022 APRCET-2021 :: Ph.D VACCANCIES FOR SPOT ADMISSIONS IN SV

UNIVERSITY,TIRUPATI (https://svuniversity.edu.in/notification/aprcet-2021-
ph-d-vaccancies-for-spot-admissions-in-sv-universitytirupati)

May 2022 I SEM BCOM MAY,2022 time Table (https://svuniversity.edu.in/notification/i-

sem-bcom-may2022-time-table)

May 2022 Degree III sem Timetable (REG & Supply) exam Timetable May’2022
(https://svuniversity.edu.in/notification/ug-3-sem-exam-aprmay2022)

May 2022 Degree I sem Timetable (REG & Supply) exam Timetable May’2022
(https://svuniversity.edu.in/notification/ug-i-sem-exam-aprilmay2022)

17-03-2022 PG SPECIAL FEE STRUCTURE CATEGORY SEATS Extends Till 29-3-2022

(https://svuniversity.edu.in/notification/pg-special-fee-structure-category-
seats)

06-01-2022 M.Tech, M.Pharmacy B.Pharmacy Certifcate verification and admissions

(https://svuniversity.edu.in/notification/m-tech-m-pharmacy-b-pharmacy-
certifcate-verification-and-admissions)

30 12 2021 M Tech Booklet2021 (SPONS) (https://svuniversity edu in/notification/m tech

 30-12-2021 M.Tech Booklet2021 (SPONS) (https://svuniversity.edu.in/notification/m-tech-
booklet2021-spons)

30-12-2021 Admission into Sponsored Category Seats of M.Tech , M.Pharmacy and

B.Pharmacy courses for the Year 2021-22.
(https://svuniversity.edu.in/notification/sponsored-category-seats)

(https://svuniversity.edu.in)
25/11/2021 First year Second Semester UG Notification 2021
(https://svuniversity.edu.in/notification/first-year-second-semester-ug-
notification-2021)

2021-12-15 Exam Results coming soon (https://svuniversity.edu.in/notification/exam-

results-coming-soon)

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