UNIVERSITY OF KABIANGA

ISO 9001:2015 CERTIFIED INSTITUTION

OFFICE OF THE REGISTRAR (ACADEMIC AFFAIRS)

SUBJECT: FIRST YEAR STUDENTS’ REPORTING GUIDE 2023/2024 ACADEMIC YEAR

The above subject matter refers.

All First Year students (2023/2024 Academic Year) are expected to report to the
University (respective Campuses) as per the following Schedule. Note that the
registration exercise will take place between 8.00 am and 5.00pm.

S/No School Reporting Date Campus Orientation

Start Date
1. School of Education, 28th August, 2023 Main 29th August,
Arts and Social Monday 2023
Sciences
2. Town Campus 28th August, 2023 Kericho Town 29th August,
Monday 2023
3. School of Health 28th August, 2023 Kapkatet 29th August,
Sciences Monday 2023
4. School of 29th August, 2023 Main 30th August,
Agricultural Sciences Tuesday 2023
and Natural
Resources
5. School of Business 29th August, 2023 Main 30th August,
and Economics Tuesday 2023
6. School of Science 29th August, 2023 Main 30th August,
and Technology Tuesday 2023

If necessary, students may be accompanied by parents / guardians. Note that

parents / guardians will NOT be allowed at the registration venue. They will be

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required to stay at a designated area as will be directed by the security
personnel.

1. Downloading Your Documents

i. You will receive an SMS from UoK containing your Password, Username
and a link, Click on the link http://osr.kabianga.ac.ke and log in.
ii. If you DO NOT receive an SMS with Password and Username from UoK, visit
the University of Kabianga website, click http://osr.kabianga.ac.ke click
instructions, then my password and log in.
iii. On the right, under Students Dashboard, click My Admission Letter. The
PDF document displayed is your downloadable admission letter.
iv. On the right, under Students Dashboard, click Admission Documents. The
PDF documents displayed are your downloadable admission documents.
Download and fill in the forms.

2. Required Documents
Students are expected to submit both scanned soft copies and hard copies of
their documents. Any information found to be untrue will automatically lead to
disqualification and expulsion from the University.

For the soft copies,

I. Scanning Your Documents
a. Scan your admission documents CONTINUOUSLY in ONE PDF DOCUMENT in
the following order and upload them before 20th August, 2023 through
http://osr.kabianga.ac.ke
i. Personal Details (Ensure you attach your passport)
ii. Acceptance form
iii. National ID or Birth Certificate
iv. KCSE Certificate / Result slip
v. Secondary School Leaving Certificate
vi. KCPE Certificate
vii. Primary School Leaving Certificate

II. Uploading Your Documents

b. Rename your PDF Document to your KCSE Index number-KCSE Year
E.g. 123456789-2022 (There is no spacing between the two numbers)

c. On the right, under Students Dashboard, click Upload Documents then

input the following,
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 Part 1: Your Mobile Number.
Part 2: Teaching Subjects (Only for Education students)
Part 3: Click on Choose File to attach your PDF Document, and then
click Update.

For a technical support, send an email to [email protected] or

Call 0704-242720.

For the hard copies,

On the reporting date, you will be required to submit the following (hard copies):
i. ORIGINAL Identity card (or birth certificate for those who do not have IDs)
ii. ORIGINAL KCSE results slip
NOTE: Ensure you receive your original documents back after verification.

III. Documents Presentation

Every student is expected to organize the documents as follows. All documents
MUST be properly stapled (number ‘i’ should be on top).

i. Dully filled in personal details form (attached Passport–sized photo taken

on a blue background)
ii. Copy of KCSE result slip and KCPE certificate plus leaving certificates for
the two levels of learning.
iii. Copy of National Identity card or birth certificate
iv. Dully filled in acceptance form
v. Copy of admission letter
The duly filled in medical form will be submitted to the University Health Unit after
registration.

NOTE: Students’ registration numbers should be indicated on every copy

(paper).

3. ACCOMMODATION
The University has limited accommodation and rooms shall be allocated on a
first come first served basis upon reporting to the University. Arrangements have
been made with the hostel owners around the university to accommodate
those who will not be accommodated within the university.

The available bed spaces available at main campus are as follows:

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 HOSTEL ROOM GSSP RATES PSSP RATE ROOM GENDER
CAPACITY (Academic (Academic DEPOSIT
(number of year) year)
persons
sharing)
1 3 7,000 10,000 500 FEMALE
4 3 7,000 10,000 500 FEMALE
5 2 9,000 14,000 500 MALE
6 3 7,000 10,000 500 MALE
7 3 7,000 10,000 500 FEMALE

4. FEES PAYMENT GUIDE

University fees should be paid before 25th August, 2023.

All Tuition and accommodation fees are payable to the following University of
Kabianga bank accounts. Personal cheques and cash are not accepted

i. Co-operative Bank Kericho Branch

Government sponsored students account: 01129335586400
Privately sponsored student account: 01129335586401
ii. Kenya Commercial bank Kericho Branch
Government sponsored students account: 1120671299
Privately sponsored student account: 1120671418
Accommodation account: 1120671450
iii. Equity Bank Litein Branch
Government sponsored students account: 0530271957342
Privately sponsored student account: 0530271957475

Note:
a. Fees structures can be downloaded from the University’s website
www.kabianga.ac.ke downloads.

b. Following your placement in this University, you are eligible to apply for a
government scholarship loan and bursary to assist you with your
educational expenses. If you require government financial support you
MUST make an application for consideration through the official
scholarship and loan application portal www.hef.co.ke. Should the
government scholarship, loan and bursary not be sufficient to cover the

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 entire cost of your programme the remaining fees balance will be the
responsibility of your parent/guardian.

5. ICT AND ONLINE SUPPORT DETAILS

i. REGULARLY visit University website: www.kabianga.ac.ke
From the website, you will get all the information on how to register, pay fees
and register for courses.
ii. REMEMBER your university of Kabianga student’s email address and always
log in to check for emails and communication. It is the primary
communication channel at the moment. In case of any difficulty accessing
your email, contact [email protected] giving your name and
registration number.
iii. YOU are required to provide your current mobile numbers during admission
and registration. Update your university details by sending an e-mail to
[email protected] whenever you change your mobile number.
iv. For online portal services visit www.portal.kabianga.ac.ke. ONLY students
who are registered and have paid fees will be given login details for these
services.
v. Every student is advised to have a laptop, tablet, a desktop or a smartphone
as well as a reliable internet connection.

6. GUIDELINE FOR BACHELOR OF EDUCATION STUDENTS

In addition to meeting the minimum cluster points required for a Bachelor of
Education programme, the following are other key requirements that one needs
to fulfill before undertaking the course.
i. At least a C+ in the two teaching subjects
ii. At least a C plain in English if English is not a teaching subject
iii. At least a C plain in Mathematics for Bachelor of Education (Science) (if
Mathematics is not a teaching subject) and a D+ for Bachelor of
Education (Arts)
iv. At least a C+ in Mathematics and Physics for those who want to take
Computer studies.

Subject Combinations
Currently, the school offers the following subject combinations. Students are
advised to seek for further advice if they don’t fit in any of the combinations:

i. Bachelor of Education (Arts)

a. English/Literature (ENG/LIT)
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 b. Mathematics/Business (MAT/BUS)
c. Geography/Business (GEO/BUS)
d. Kiswahili/Geography (KIS/GEO)
e. Kiswahili/History (KIS/HIS)
f. History/Religion (HIS/REL)
g. History/Geography (HIS/GEO)
h. Geography/Mathematics (GEO/MAT)
i. Kiswahili/Religion (KIS/REL)
j. Geography/Religion (GEO/REL)

ii. Bachelor of Education (Science)

a. Chemistry/Biology (CHE/BIO)
b. Chemistry/Mathematics (CHE/MAT)
c. Mathematics/Biology (MAT/BIO)
d. Mathematics/Physics (MAT/PHY)
e. Physics/Chemistry (PHY/CHE)
f. Mathematics/Computer studies (MAT/COMP)
g. Biology / Agriculture (BIO/AGR)
iii. Bachelor of Education with Guidance & Counseling
a. English/Literature (ENG/LIT)
b. Mathematics/Business (MAT/BUS)
c. Geography/Business (GEO/BUS)
d. Kiswahili/Geography (KIS/GEO)
e. Kiswahili/History (KIS/HIS)
f. History/Religion (HIS/REL)
g. History/Geography (HIS/GEO)
h. Geography/Mathematics (GEO/MAT)
i. Kiswahili/Religion (KIS/REL)
j. Geography/Religion (GEO/REL)
k. Chemistry/Biology (CHE/BIO)
l. Chemistry/Mathematics (CHE/MAT)
m. Mathematics/Biology (MAT/BIO)
n. Mathematics/Physics (MAT/PHY)
o. Physics/Chemistry (PHY/CHE)
p. Mathematics/Computer studies (MAT/COMP)
q. Biology / Agriculture (BIO/AGR)

NB: Early Childhood Education programme has no subject combination.

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 7. CLUBS, SOCIETIES, GAMES AND SPORTS
Students are advised to choose and participate in at least one of the following
registered Clubs and Societies as well as Games and Sports. Indicate your
choice(s) on the personal details form.

a. Clubs and Societies

Religious Associations
i. Catholic Students Association (CSA)
ii. Christian Union Students’ Association
iii. Messianic student Fellowship
iv. University of Kabianga Muslim Students Association (UKAMSA)
v. University of Kabianga Seventh Day Adventist Group (UoKSDA)
vi. UoK Repentance and Holiness Students Fellowship (UoKRHSF)

Professional and Other Associations

i. Accounting Students Association (ASA)
ii. Ajira Club
iii. Chama Cha Kiswahili Cha Kabianga (CHAKIKA)
iv. Drama Club
v. French Club
vi. Human Rights Club
vii. I Choose Life (SI CL)
viii. University of Kabianga Students Teachers Association (UKSTA)
ix. Uok Actuarial Science Students’
x. UoK Agro-Forestry and Environment Conservation Students Association
xi. UoK Biochemistry Society
xii. UoK Economic Students Association
xiii. UoK Peace Initiative Forum(UoKPIF)
xiv. UoK Professional Development Association(UoKPDA)
xv. UoK Red Cross
xvi. UoK Science Students Organization Club
xvii. UoK Statistics Students Association
xviii. UoK Youth Alliance for Leadership and Development in Africa (YALDA)

b. Games and Sports

i. Athletics
ii. Badminton
iii. Basketball
iv. Chess
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 v. Darts
vi. Football (for both male and female)
vii. Handball
viii. Hockey
ix. Karate
x. Netball
xi. Rugby
xii. Scrabble
xiii. Table Tennis
xiv. Taekwondo
xv. Volley ball

8. STEPS IN ADMISSION AND REGISTRATION OF NEW STUDENTS 2023/2024

ACADEMIC YEAR

Admission of new students will take place in LTB IV (Ground Floor) and will follow
the steps provided below:

STEP 1: RECEPTION DESK

a. Fee payment verification desk - submission of the fee deposit slip/M-Pesa
SMS
b. Students to be issued with files to file duly filled in forms and photocopies
of their documents (Students to write their Names, Admission Numbers,
Schools and Degree Courses on the file and file the documents in the
order following order as given in 1(b) above).

i. Dully filled in personal details form (attached Passport–sized photo

taken on a blue background)
ii. Copy of KCSE result slip and KCPE certificate plus leaving certificates
for the two levels of learning.
iii. Copy of National Identity card or birth certificate
iv. Dully filled in acceptance form
v. Copy of admission letter

Note: number i should be on top).

i. STEP 2: REGISTRATION/ADMISSION DESK

a. Registration of students into the ERP system
b. Submission of the file containing documents

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 STEP 3: HOSTELS DESK
ii. Room allocation (where applicable)

STEP 4: FINANCE DESK

Uploading of fees payment in the ERP system

STEP 5: HEALTH UNIT DESK

Submission of dully filled health form

STEP 6: DEAN OF STUDENTS’ DESK

a. Issuance of Students & Parents Handbook
b. Registration of persons with disabilities (PWDs)
c. Identify special cases that need Counseling (when need arises)

9. CHANGE OF PROGRAMMES

To change programme, one should have been admitted to the initial

programme and cleared fees. Details of the various programmes will be
communicated during the orientation. Students are therefore advised to attend
the orientation sessions before applying for change of programme. Students
should also get more information on the programmes they are admitted to from
their respective schools before seeking to transfer.

Conditions for successful change of course/programme are:

a) availability of vacancies in the requested programme
b) Students should meet the programme cut-off points.

Application for Inter/Intra-Departmental/School shall be done online. More

information will be provided during the orientation. The transfer will be
considered complete only after students are issued with transfer letters.

We wish you all the best as you prepare to join University of Kabianga and
during your studies.

DR. CECILIA SANG

REGISTRAR (AA)
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