Class 10 Digital Documentation (Advanced) IT (402)

Q. What is style? /Define style. What are the advantages of using

style? Explain different styles in open office writer. (any 2)

Answer:
Definition: A style is a set of formats that you can apply to selected pages,
text, frames, and other elements in your document to quickly change their
appearance.

Advantages:
1. Styles help improve consistency in a document.
2. They also make major formatting changes easy.

Different types of styles:

1.Page styles include margins, headers and footers, borders and

backgrounds. In Calc, page styles also include the sequence for printing
sheets.

2. Paragraph styles control all aspects of a paragraph’s appearance, such

as text alignment, tab stops, line spacing, and borders, and can include
character formatting.

3. Character styles affect selected text within a paragraph, such as the font
and size of text, or bold and italic formats.

4. Frame styles are used to format graphic and text frames, including
wrapping type, borders, backgrounds, and columns.

5. Numbering styles apply similar alignment, numbering or bullet

characters, and fonts to numbered or bulleted lists.

6. Cell styles include fonts, alignment, borders, background, number

formats (for example, currency, date, number), and cell protection.

7. Graphics styles in drawings and presentations include line, area,

shadowing, transparency, font, connectors, dimensions, and other
attributes.
8. Presentation styles include attributes for font, indents, spacing,
alignment, and tabs.

Q. How to load styles from template/ other document?

Answer:
For instance, You can copy styles by loading them from a template or
another document:

1. Open the document you want to copy styles into.

2. In the Styles and Formatting window, long-click on the arrow next to the
New Style from Selection icon, and then click on Load Styles.
3. On the Load Styles dialog (Figure 1.4), find and select the template you
want to copy styles from.
4. Select the categories of styles to be copied. Select Overwrite if you want
the styles being copied to replace any styles of the same names in the
document you are copying them into.
5. To copy the styles from another document, click the From File button to
open a window from which you can select the required document.
6. Click OK to copy the styles. You will not see any change on screen.

Q. Explain how to create new style? Or How can we create our own
styles?

Answer:

You can create a new style by copying an existing manual format. This new
style applies only to this document; it will not be saved in the template.

1. In OpenOffice Writer, open the Styles and Formatting window and

choose the type of style you want to create.

2. In the document, select the item you want to save as a style.

3. In the Styles and Formatting window, click on the New Style from
Selection icon.

4. In the Create Style dialog, type a name for the new style. Then the list
shows the names of existing custom styles of the selected type.

5. Continue by Clicking OK to save the new style.

Q. Explain how to update a style?

Answer
To update a style from a selection in OpenOffice Writer, follow this:

1. Open the Styles and Formatting window.

2. In the document, select an item that has the format you want to adopt as
a style.
3. In the Styles and Formatting window, select the style you want to update
(single click and not double-click), then long-click on the arrow next to the
New Style from
4. Selection icon and click on Update Style.

Q. List any four methods of inserting images in a text document.

Answer
Drag and Drop

1. Open a file browser window and locate the image you want to insert.

2. Drag the image into the Writer document and drop it where you want it to
appear.

Insert Picture Dialog

1. Click in the Open Office document where you want the image to appear.

2. Choose Insert > Picture > From File from the menu bar. On the Insert
Picture dialog, navigate to the file to be inserted, select it, and click Open.

Inserting An Image From The Clipboard

Using the clipboard, you can copy images into an Open Office document
from another Open Office document and from other programs.

Inserting An Image Using A Scanner

If a scanner is connected to your computer, Open Office can call the

scanning application and inserted the scanned item into the Open Office
document as an image.
To start this procedure, click where you want the graphic to be inserted and
select

Insert > Picture > Scan > Select Source.

Inserting An Image From The Gallery

To open the Gallery, click on the Gallery icon (located in the right side of
the Standard toolbar) or choose Tools > Gallery from the menu bar.

Navigate through the Gallery to find the desired picture.

To insert the picture, click and drag it from the Gallery into the Writer
document. You can also right-click on the picture and choose Insert>Copy.

Q. Explain Image Cropping.

Answer:
To start cropping the image, right click on it and select Picture from the
pop-up menu.

In the Picture dialog box, select the Crop page

In the Crop page, you can control the following parameters:

Keep scale / Keep image size

When Keep scale is selected (default), cropping the image does not
change the scale of the picture.

When Keep image size is selected, cropping produces enlargement (for

positive cropping values), shrinking (for negative cropping values), or
distortion of the image so that the image size remains constant
Left, Right, Top, and Bottom, width and height.

The image is cropped by the amount entered in these boxes.

Q. Explain:
(a) Graphics Mode
(b) Flip vertically or horizontally
(c) Filters
(d) Transparency
Answer
Graphics Mode

You can change color images to grayscale by selecting the image and then
selecting Grayscale from the Graphics mode list.

Flip vertically or horizontally

To flip an image vertically or horizontally, select the image, and then click
the relevant icon.

Filters is the tool used on image for giving them some kind of identity and
editing. It includes filters like Invert, Smoot,etc.

Transparent
Modify the percentage value in the Transparency box on the Picture toolbar
to make the image more transparent. This is particularly useful when
creating a watermark or when wrapping the image in the background.

Q. What is the use of shift button in image resizing and image

rotation?

Answer : Image resizing: resize with ratio (in proportion) Image rotation: To
restrict the rotation angle to some angles (eg. multiples of 15 degrees)keep
the Shift key pressed while rotating the image.

Q. Explain following in terms of resizing image?

(a)Relative
(b)Keep ratio

Answer

In the Type page of the Picture dialog box, select the Relative option to
toggle between percentage and actual dimension.

For a scaled resizing, select the Keep ratio option. As for the Crop page,
clicking on the Original Size button restores the original image size.

Q. Explain Grouping objects.

Answers To group drawing objects: Select one object, then hold down the
Shift key and select the others you want to include in the group. The
bounding box expands to include all the selected objects.

With the objects selected, hover the mouse pointer over one of the objects
and choose Format > Group > Group from the menu bar or right-click and
choose Group > Group from the pop-up menu.

You cannot include an embedded or linked graphic in a group with drawing

objects

Q. Explain following terms for positioning of graphic:

(a) Arrangement
(b) Alignment
(c) Anchoring
(d) Text Wrapping

Answers
Positioning of a graphic is controlled by four settings:

Arrangement refers to the placement of a graphic on an imaginary vertical

axis. Arrangement controls how graphics are stacked upon each other or
relative to the text.

Alignment refers to the vertical or horizontal placement of a graphic in

relation to the chosen anchor point.

Anchoring refers to the reference point for the graphics. This point could be
the page, or frame where the object is, a paragraph, or even a character.
An image always has an anchor point.

Text wrapping refers to the relation of graphics to the surrounding text,

which may wrap around the graphic on one or both sides, be overprinted
behind or in front of the graphic, or treat the graphic as a separate
paragraph or character.

Q. Define template. What is the advantage of using templates?

Answers A template is a model that you use to create other

documents. Templates can contain anything that regular documents can
contain, such as text, graphics, a set of styles, and user-specific setup
information such as measurement units, language, the default printer, and
toolbar and menu customization.
Advantages
1. Save time
2. Simplify document creation
3. Increase productivity

Q. What is the difference between styles and templates?

Answers: Styles keep your formatting consistent within a document.
Templates allow you to re-use text, and keep your look and feel consistent
across multiple documents.

Q. Explain creation of template.

Answers: Creating A Template From A Document

To create a template from a document:

1. Open a new or existing document of the type you want to make into a
template (text document, spreadsheet, drawing, presentation).
2. Add the content and styles that you want.
3. From the main menu, choose File > Templates > Save.
4. In the New template field, type a name for the new template.
5. In the Categories list, click the category to which you want to assign the
template.
6. Click OK to save the new template

Q. Explain how to set and reset a template as default? State with

reference to OpenOffice Writer.
Answers: To set a custom template as the default:

1. From the main menu, choose File > Templates > Organize. The
Template Management dialog opens.

2. In the box on the left, select the folder containing the template that you
want to set as the default, then select the template.

3. Click the Commands button and choose Set As Default Template from
the dropdown menu. The next time that you create a document by
choosing File > New, the document will be created from this template.

Resetting the default template

To re-enable Open Office’s Default template for a document type as the
default:
1. In the Template Management dialog, click any folder in the box on the
left.
2. Click the Commands button and choose Reset Default Template from
the dropdown menu.
3. The next time that you create a document by choosing File > New, the
document will be created from Open Office’s Default template for that
document type.

Q. What is Table of Contents/index/TOC? Write on the basis of Digital

Documentation.
Answers:
Writer’s table of contents feature lets you build an automated table of
contents from the headings in your document.

Write the use of following with context to TOC.

E#
E
T
#
LS
LE
Answers: The E# button represents the chapter number.

The E button represents the entry text.

The T button represents a tab stop.

The # button represents the page number.

The LS button represents the start of a hyperlink. (This button doesn’t

appear on the default Structure line.)

The LE button represents the end of a hyperlink. (This button doesn’t

appear on the default Structure line.)

Each white field on the Structure line represents a blank space.

Q. Explain Mail Merge.

Answers:
A mail merge is a way to take a letter you’ve written and send it to a whole
bunch of people.
1. Select starting document: Open a template, if you have one you want to
use, or create a new Writer document. Save the document with the
appropriate name, like mailmerge_openenrollment.ods or
mailmerge_parents.odt.
2. Select document type: Select either letter or mail merge.
3. Insert Address block:Write out the text that will be going to everyone,
and plan where you want the fields.
4. Once you have the letter written out and you know what fields you need,
you can delete the specific data and insert the fields from the database
instead. 5. Save the database file.

Create Salutation: You can insert personalize salutation here .

Adjust layout: Here you can rearrange the letter properly.

Edit document. To edit the contents of the document.

Personalize document: You can edit any persons document.
Save, print and send. Click on save starting document.

Q. What are advantages of Mail Merge?

Answers:

1. It is quick and easy.

2. It saves time.
3. You can address a large number of letters without having to do it
yourself as mail merge inserts it for you.

Q. Give examples of databases in which the Data Source can be

created. State according to Digital Documentation Unit.
Answers:
1. Spreadsheet
2. Microsoft Access
3. dBase
4. Text