Dear all,

For uniformity of internship report from fourth year’s students who are performing an internship
activities, department has developed the writing format for uniform supervision of the internship
report. So, this is to request your good will to urge our students by following this format very
strictly and feel responsible about the consequence.

With kind regards

Water Resources & Irrigation Engineering department

Rules for Writing the Internship Report:
1. Format:
a. Times New Roman, Font Size 12, 1.5 line spacing and uniform bullet throughout,
and print on only one side of A4 paper as usual
b. Margin -Office 2010-2023 version
i. Top and Bottom 1.00 Inch
ii. Left 1.25 and Right 1.00 Inch
2. Paragraphs and Sections: Extra blank line before and after every section and subsection
(6pt). Paragraphs must be separated by blank line. Paragraphs must be justified.
3. Headings & Subheadings: All headings and their subheadings should be properly
formatted. (Heading 1 font size 16, Heading 2 font size 14, heading 3 font size 12 and all
headings are black not bold)
4. Punctuations, Spelling and Grammar Check: Use correct punctuation marks. Spelling and
grammar should be accurate (uses any grammar check tools).
5. Page Numbering: Every page should be numbered except cover page. The page numbers
should start with 1 from the first page of your chapter 1. All the pages from preliminary
section of the report should be given Roman numbers (i, ii, iii, etc.)
6. Recommended size of the Internship Report: not less than 15 pages without appendices.
7. Quality of the report is shown if you are able to write down circumstances in a short and
place-saving style.
8. Binding in a Spiral Bound Copy and retain a soft copy.
9. If daily activities are routine; please provide a week-to-week diary.
10. The report must be fully typed except signatures.
11. Do not write theoretical excerpts from textbooks or the internet. Describe what you did
and what experiences you gained throughout your activities.
12. Do not attach your Host Supervisor’s Evaluation Form. Hand it in separately in a sealed
envelope.
13. You may include graphs, pictures, drawings, or design calculations in your report, but
should not cover more than 1/3 of the page. Larger graphs, pictures, data, drawings, or
design calculations should be provided in Appendices section.
14. Ensure that you have used the proper flawless grammar.
What internship report should include?
As we already know from our general experience of internship report format, we are aware of
compiling as per the correct writing format. The preliminary page of the report should include
the following points.
 Cover page: Not bulky, pleasant, and attractive
 Company approval page
 Advisor approval
 Acknowledgment (optional)
 Executive Summary: To the point, short and very clear
 Table of contents: short, not ranging to a higher heading etc.
 List of figures(if any)
 List of tables (if any)
 Abbreviations/ Acronyms (if any)
The body page of the report will include the following points
 Introduction
 Materials and methods
 Technical aspect of the internship
 Assessment of the internship
 Conclusions and recommendations
The closing page of the internship will incorporate the following points
 Reference
 Appendices (if any)
 Cover page
Logo of the university (3cm diameter in the middle top of the page)
INTERNSHIP REPORT
ON
[TITLE]
By
[Student name, ID No]
Submitted to the
Department of Water Resources & Irrigation Engineering
College of Engineering & Technology
Gambella University
[Internship duration]
[Student’s Phone No & Email]

Date: Month, Year

Gambella, Ethiopia
Company Approval Sheet
(Certificate from your employer)
This is to certify that [Student Name] with ID No] has successfully completed the work
that was assigned to him/her as part of the internship program. I, [company supervisor name],
on behalf of [company name] recommend this student has incorporated all the requirement
of internship report. ___________________
[Name of Company Supervisor]
[Phone number and Email addresses of company Supervisor]
[Signature and seal of the company]
Advisor Approval Sheet
This is to certify that the internship report entitled “………………………..” is prepared
by [Student Name] under my guidance based on the regular reports that he/she/ had
submitted. I recommend this report to be submitted to the department of Water Resources &
Irrigation Engineering for evaluation.
Advisor’s name……………………sign………………….date………………………
Examiners’ Approval Page
We the undersigned examiners of this internship report entitled “……… ” we have been
evaluated and approved the corrected version of the final report as per the guideline of
Department of Water Resources & Irrigation Engineering.
1. Examiner Name………………… Sign………………..Date…………….
2. Examiner Name………………… Sign………………..Date…………….
3. Head of department …………… Sign……………….Date………………
ACKNOWLEDGEMENT
[The acknowledgement will be Times New Roman, font size 12. Limit this to one
page. You may address all the people (parents, teachers, friends, others) who have
contributed to the success of this document.]

i
ABBREVIATION/ACRONYMS
Abbreviation/acronyms is description of the short form of a word or phrase that is used in the
body of the internship report. The list should be in alphabetical order.
Example:
CoET: College of Engineering & Technology
GMU: Gambella University
WRIE: Water Resources & Irrigation Engineering

ii
CONTENTS
ACKNOWLEDGEMENT ............................................................................................................................. i
ABBREVIATION/ACRONYMS ................................................................................................................. ii
LIST OF FIGURES ...................................................................................................................................... v
LIST OF TABLES ....................................................................................................................................... vi
EXECUTIVE SUMMARY ........................................................................................................................ vii
1. INTRODUCTION .................................................................................................................................... 1
1.1. Background of the company .............................................................................................................. 1
1.2. Background of the project .............................................................................................................. 1
1.2.1. Mission, vision and value of the company .................................................................................. 1
1.2.2. Organization structure of the company ....................................................................................... 1
1.3. Rationale of the project ...................................................................................................................... 1
1.3.2. Objective of the project ............................................................................................................... 1
1.3. Scope of the project ........................................................................................................................... 2
1.4. Significant of the project .................................................................................................................... 2
2. MATERIALS & METHODS ................................................................................................................... 3
2.1.1 Climate of the project area ........................................................................................................... 3
2.1.2 Hydrogeology of the project area................................................................................................. 3
2.1.3 Topography of the project area .................................................................................................... 3
2.1.4 Socio-economic of the project area .............................................................................................. 3
2.2. Materials used .................................................................................................................................... 3
2.3. Methodology ...................................................................................................................................... 3
3. TECHNICAL ASPECT OF THE INTERNSHIP ..................................................................................... 4
3.1 Activities conducting during the internship ........................................................................................ 4
4. ASSESSMENT OF THE INTERNSHIP .................................................................................................. 5
4.1. Knowledge and acquaintance............................................................................................................. 5
4.2. Intern contribution to the company .................................................................................................... 5
4.3. Problem encountered at project site ................................................................................................... 5
4.4. Measures taken to overcome those challenges................................................................................... 5
4.5 Over all benefit from internship .......................................................................................................... 5
5.1. Conclusions. ....................................................................................................................................... 6
REFEENCES ................................................................................................................................................ 8

iii
APPENDICES .............................................................................................................................................. 9

iv
 LIST OF FIGURES
Figure 1.1: [Name of the Figure]………………………………………… [Page Number]
Figure 2.1: [Name of the Figure]………………………………………… [Page Number]
Figure 3.1: [Name of the Figure]………………………………………… [Page Number]

v
 LIST OF TABLES
Table 1.1: [Title of the Table]………………........................................... [Page Number]
Table 2.1: [Title of the Table]………........................................................ [Page Number]
Table 3.1: [Title of the Table]…................................................................ [Page Number]

vi
 EXECUTIVE SUMMARY
[The executive summary font will be Times New Roman; font size 12 with length shouldn’t
exceed one page. Several paragraphs are good about 2-3]

vii
1. INTRODUCTION
The introduction will include the following
1.1. Background of the company
1.2. Background of the project
 Section 1.1 and 1.2 should provide background information starting from broader ideas
leading to the specific idea to be addressed.
 Starts from already known theoretical framework of the company/project
1.2.1. Mission, vision and value of the company
 This section describes the purpose (services) and the long-term goal or aspiring situation
that represents the ideal image of the company.
 The process and a set of procedures used to achieve the mission and vision of the
company.
1.2.2. Organization structure of the company
 This section describes the systematic arrangement of human resources in an organization
so as to achieve common objectives and mission of the company.
 It outlines the roles and responsibilities of every member of the organization so that
work and ensuring the smooth functioning of an organization either in flow chart .
1.3. Rationale of the project
 This section describes the argument in favor of implementing the proposed project.
 It gives a detailed explanation of why the project is required in the area
1.3.2. Objective of the project
 It tells us what the project team wants to accomplish.
 The general objective provides a short statement of the project goal to be pursued
1.3.2.1. Specific objective of the project
 Specific objectives should emanate from the general objective and may be stated in
action-oriented words such as
1. To determine
2. To find out
3. To assess
4. To measure
5. To explore etc.
 The wording of your objective determines the type of report design you need to adopt
to achieve them.

1
1.3. Scope of the project
 Delimitation of the project
1.4. Significant of the project
 Define the reasons behind the need of the project

 Illustrate why the project is conducting about whom it shall benefit

2
2. MATERIALS & METHODS
 Methodology generally addresses issues related to data collection, sample size and
sampling techniques, data analysis etc.
 It explain how each specific objectives will be achieved
 The report should provide enough methodological details to enable an independent
evaluation of project aims.
 In this section, the following points will be included by the internees in addition to
materials and methods.
2.1. Description of the project area
2.1.1 Climate of the project area
2.1.2 Hydrogeology of the project area
2.1.3 Topography of the project area
2.1.4 Socio-economic of the project area

2.2. Materials used

 Here two cases can be considered. The student may be attached to a site work or office
work; in the office (Design), he/she may use materials like preliminary reports, detail
design documents, AutoCAD files of structures and/or buildings, monthly report of
regional offices, software and so on. These could be the materials he/she used to compile
his/her report.
 On site, such as construction and operation, the student may use different surveying
instruments, concrete strength and quality test machines, lab analysis using different
materials, digital photo, GPS and construction materials and equipment’s etc.

2.3. Methodology
 As a methodology, the internee may follow certain methodologies, algorithms, flow
charts, and prepare their own work procedures

3
3. TECHNICAL ASPECT OF THE INTERNSHIP
3.1 Activities conducting during the internship
 The Internee is expected to write what he/she has observed during his/her attachment in
the industry/project site.
 We also strongly advise all internees to write report by their own English words.
 The internees can also elaborate their work by putting pictures, tables and other drawings
similar with daily, weekly and monthly activities to support his/her own ideas.

4
4. ASSESSMENT OF THE INTERNSHIP
 Students will discuss and assess the overall status of their internship. This part shall
incorporate the following points (but not limited to):
4.1. Knowledge and acquaintance
4.2. Intern contribution to the company
4.3. Challenges encountered at project site
4.4. Measures taken to overcome those challenges
4.5 Over all benefit from internship

5
5. CONCLUSION AND RECOMMENDATION
5.1. Conclusions.
 The conclusion of the report must be based on the internship work of the project and link
them to your internship activities/purposes of the projects.
 Use bullet to address your conclusions.

6
5.2. Recommendations
[In this part, try to forward your points on issue that need special attention (i.e. remedial
solution on a technical aspect that you have observed and implemented].
 Recommendations should not be vague, abstract, idealistic ambitious. Instead they should
be specific, concrete, to the point, practical, relevant to the organization and the project
objectives.
 Note: Conclusions and recommendations written in separate page

7
REFEENCES
Use APA (American Psychologist Association) style.
Example:
Ahmad, S., Khan, I.H., Parida, B.P. (2001). Performance of stochastic approaches for forecasting
river water quality. Water Research. 35: 4119-4266.
Andualem, T. G., & Gebremariam, B. (2015). Impact of Land Use Land Cover Change On
Stream Flow and Sediment Yield: A Case Study of Gilgel Abay Watershed,
Lake Tana Sub-Basin, Ethiopia. Journal of Technology Enhancements and
Emerging Engineering Research.
Bennett, H. H. (1994). Soil Conservation. Inc., New York. USA: McGraw-Hill Book Company.
Bergström, S. (1995). The HBV model. Computer models of watershed hydrology. Water
Resources Publications, Colorado, 443-476.
Bronswijk, J. (1989). Prediction of actual cracking and subsidence in clay soils. Journal of Soil
Science 148:87-93.
Chow, V.T., Maidment, D.R., Mays, L.W. (1988). Applied Hydrology. McGraw-Hill: New
York, USA.

8
APPENDICES
 Appendices are intended to present data and analysis that though important, may not be
directly relevant to the main body or any information that is necessary to justify your
statements and which are too lengthy to include in the main text. It may be large tables,
drawings, figure etc.