PURPOSIVE COMMUNICATION MODULE 2
COMMUNICATION FOR VARIOUS PURPOSES
Lesson1: LETTER ASKING FOR INFORMATION/INQUIRY LETTER
Letter Inquiry. It is defined as a letter written to request information or a letter of interest. It may ask
information about products, services, special price, favors in response to advertisements before deciding to buy a product,
or to develop a new business (Mandour, 2012).
It is also described as the letter that presents what the writer wants to know and why (Kwan, 2015). It should be
clear and has specific subject such as textbook, computer equipment and others.
WHAT TO REMEMBER?
1. Don’t place an order.
2. It is the first communication between two parties.
3. Only inquire about the product or good.
Thurner (2018) explains that inquiry letter is a letter written to request information and or ascertain its authenticity. It
covers topic which includes opportunities for work, studentships, ventures, and other business or in school.
We write letter of inquiry when we ask information for:
a. Job vacancies
b. Funding
c. Grants
d. Scholarships
e. Projects
f. Sales
g. Pre-proposals
h. Universities
i. Colleges
j. Trade schools
k. Services
l. Good
m. Products
n. Special price
o. Favors in response to advertisement
p. Developing a business
Letter of inquiry is merely to request information. If the requested information is clearly given, the letter is a
successful one.
Tips For Writing A Good Inquiry Letter
a) Make sure you include all the important information.
b) Format the letter formally.
c) Make it concise and clear.
d) Include a proper subject line.
e) Make sure it is error free.
PURPOSIVE COMMUNICATION MODULE 2
Example of an Inquiry Letter
Satoru Gojo [Recipient's name]
Sales Manager [Job title]
Hogwarts Company [Name of the organization/company]
Bulaong Extension.
General Santos City, 9500 [Address]
Dear Sir: [Salutation/recipient's name]
My name is Suguro Geto. I am writing to you on behalf of Caratland I am the office manager Caratland. I am writing to you
because we are currently looking to partner with a trustworthy corporate transportation services provider for our offices in
North and East.
Caratland is an IT company headquartered East. We have offices in North, East, and West. We provide custom software
development services to our clients across the globe and currently employ more than 400 people across our three locations.
[Introduction]
Our organization has been growing steadily over the last few years and we have always tried to make sure the facilities we
provide to our employees can be at par with the big players in our industry. In this direction, we are now planning to provide
transportation services to our employees both to and from the office. We understand Hogwarts Company. is an organization
that provides similar services to many organizations of our scale. [Need statement]
We are planning to roll out the transportation services in our North and East locations first. This would cover around 200
employees in East and 100 employees North. We would like to know if you would be interested in offering your services
for this requirement that we have. If you were interested, I would request you to please reply with details about how you
can help us and what sort of expenditure we would be looking at for the initial implementation. [Proposed solution]
We are very excited to move forward on this project. If you have any questions, please contact me at 09123456789 or
[email protected]. We thank you for your time and consideration. [Conclusion and summary]
Sincerely,
Suguro Geto [Name of the sender]
Office Manager [Designation of the sender]
Caratland [Name of the organization]
Format of an Inquiry Letter
[Recipient's name]
[Job title]
[Name of the organization]
[Address]
Dear Mr. [recipient's name]:
[Introduction]
[Need statement]
[Proposed solution]
[Conclusion and summary]
Sincerely,
[Name of the sender]
[Designation of the sender]
[Name of the organization]
PURPOSIVE COMMUNICATION MODULE 2
Example for an inquiry letter for job vacancies:
Example 1:
Shoto Todoroki
School President
Hogwarts School
Bulaong Extension, General Santos City
Dear Mr. President:
I am writing to express my strong interest in potential teaching positions at Hogwarts School. I have been passionate about
education for many years and believe that my skills and experience would be a valuable asset to your school community.
I am a dedicated and enthusiastic educator with three years of experience in teaching college. I am particularly skilled in
differentiated instruction, project-based learning, and fostering student engagement. In my previous role at Jujutsu High, I
successfully implemented a new curriculum, increased student test scores, and mentored new teachers.
I am confident that I can contribute to Hogwarts School's mission of providing a well-rounded education. I am eager to learn
more about potential opportunities at your school and discuss how my skills and passion for education can benefit your
students.
Sincerely,
Ken Kaneki
Substitute Teacher
Jujutsu High
Example 2:
Erwin Smith
Hiring Manager
Survey Company
Bulaong Extension, General Santos City
Dear Sir:
I am writing to express my strong interest in potential IT positions at Survey Company. As a recent graduate with a degree
in Computer Science, I am eager to apply my skills and knowledge to a dynamic and innovative company like yours.
I am proficient in programming languages, software development tools, network administration, and cybersecurity. During
my studies at Gensantos Foundation College, Inc., I gained practical experience through designing a database project. I am
confident that I can quickly adapt to your company's environment and contribute to your IT team's success.
I am particularly interested in roles that involve web development, data analysis, cloud computing, and software testing. I
am eager to learn more about potential opportunities at Survey Company and discuss how my skills and enthusiasm can
benefit your organization.
Sincerely,
John Benedict Fuentes
IT Graduate
Gensantos Foundation College, Inc.
