Municipality of Batuan, Masbate

CDD-LPP Harmonization Initiatives

KALAHI-CIDDS

Prepared and Submitted by:

MUNICIPALITY OF BATUAN
Province of Masbate
Region V-Bicol Region

CDD-LPP Harmonization Initiatives

KALAHI-CIDDS
 MUNICIPAL PROJECT IMPLEMENTATION PROPOSAL

PART I: EXECUTIVE SUMMARY

Title: BATUAN KC-MT PROJECT/BAKHAWAN YAMAN SAN BATUAN (BAtuaños

Kaagapay sa Handum na Asenso kag Wagas na Atensyon sa
Natural na YAMAN SAN BATUAN )
Name of Municipality : BATUAN
Municipal Class: :5th Class Municipality
Province : Masbate
Region :V
No. of Barangays : 14

Municipality of Batuan as a settlement was then merely a Sitio of Barangay Buyo, a

big barangay of the adjacent Municipality of San Fernando and was formally elevated into
the status of a Town on June 11, 1952 by the virtue of R.A. 652.
As coastal municipality Batuan is one of the four (4) municipalities comprising the
island of Ticao within the Masbate Province with a total land area of 5,341.40 hectares
distributed in fourteen (14) barangays, ten (10) of which is a coastal baragays and four (4)
interior barangays. 50% of the total land area of the municipality is own by Hacienda Batuan.
The current agricultural activities on crop production, livestock raising and fishery
resources comprise the main economy of the constituents, hence, the Municipality of Batuan
is engage in the intensification of agriculture as the predominant source of livelihood.
Tourism as a source of economic opportunity remains untapped in the municipality of
Batuan. This can be attributed to the fact that the municipality is isolated from the usual
tourism destination routes and its predominant rural setting. However, this constraint can
easily be overcome by the natural pristine beauty of some of its potential tourist attractions
consisting of the natural cave (Tatus Island), the Bongsanglay Natural Park ( a Regional
heritage which is a mangrove forest reserve with a variety of faunal and floral species) ,
and 2 sites marine reserve and fish sanctuaries (safe haven of coral reefs, fisheries and other
aquatic life forms ).
For the Municipality of Batuan, the transportation system remains relatively at a slow
pace of development attributed to the isolated common rural setting. The municipality is
accessible directly via barangay Burgos from Masbate City by about forty five minutes to
one hour boat ride. No regular transportation from Bulan to the municipality. The only
available transportation which has a regular trip is via San Fernando and San Jacinto, the
adjacent municipality which the travel time is 30 minutes to one hour respectively. Existing
land transportation system is not adequate to serve the needs of all areas of the municipality
although some barangays were benefited with road construction projects. The municipality is
dependent on external sources to fund the construction of its road networks mainly among
interior barangays to accelerate the delivery of farm inputs to market.

Based on the 2007 NSO Batuan has a total population of 12,585 and a household
population of 2,739. Projected population of 2011 & 2012 is 12,890 & 12,964 respectively.
As a 5th class municipality Batuan has a total Income of THIRTY ONE MILLION
THREE HUNDRED THOUSAND TWO HUNDRED NINETY ONE (Php 31,300,291.00)
PESOS which is TWENTY NINE MILLION NINE HUNDRED EIGHTY THREE
THOUSAND TWO HUNDRED NINETY ONE (Php 29,983,291.00) PESOS come from
IRA.
Contact Person of Head of the Municipality : Hon.Mayor Charlie R. Yuson III
Engr. Elvie Y. Llorca Benig (ME-MBO)

Engr. Rosita D. Alegre(MPDC)

 Melinda A. Albiola (MSWDO)

Indicative Budget : (KC municipal entitlement+ municipal LCC)

 KC municipal grant : Php 7,000,000.00
 Municipal Counterpart : Php 1,820,738.00
 Barangay Counterpart : Php 292.738.00

Brief summary of the proposal:

 Condition, constraints, difficulties being addressed:
 Weak participation of other constituents as to project implementation
 Lack of awareness regarding their rights with the project.
 Limited knowledge on the prioritization of programs, projects and activities.
 Limited financial resources to finance the identified priority projects.
 Difficulty in tapping funding institutions.
 No will among other local leaders
 Partisan leaders.
 Lack of ownership among the communities with the project.
 Purpose and objectives of the Initiative to conduct
 To enhance the knowledge & skill of the implementers and stakeholders
through capability building
 Maximized use of the existing local resources for community development.
 Value re-orientation and transformation among the leaders of 14 barangays.
 Inculcate the importance of peoples participation in local governance.
 Active partnership among other link agencies.
 Intended Result and output;
 Properly implemented and sustained programs and projects with major impact
among the constituents.
 Empowered community for development
 Additional accredited and functional people’s organizations.
 Developed partnership between the LGU and people’s organization in all
undertakings.
 Proper implementation in all levels that will benefit the community.
 Maintain a sustainability plan through friendly monitoring and evaluation
tools.

PART II:
1. BACKGROUND:
A. STATUS OF IMPLEMENTATION OF THE POST-KC MUNICIPAL
SUSTAINABILITY PLAN

In the Local Development planning, the municipality of Batuan sees to it that

all Barangay Development Councils submit their Barangay Development Plans to
the Municipal Development Council for inclusion in the Comprehensive
Development Plan.

It is already a practice that LGU Municipal as well as LGU Barangay is

allocating funds as counterpart for the programs and projects to be implemented
coming from concerned agencies.
KC- Community based organizations play an important role in program
planning and program implementation. Their active participation which is very
much appreciated served as challenge for a transparent, participative and
accountable community for development.
Through series of barangay assemblies, meetings and dialogues, some issues
and concerns are being clarified and resolved. Constituents would become aware
with their duties and responsibilities towards the completion and sustainability of
their proposed projects. The MIAC and MCT as well as the volunteers has
undergone Capability building training and workshop that further enhance the
knowledge and skills of implementers and stakeholders that helps in the
attainment of a systematic activities. Relative to this, they had the courage to take
the opportunity in utilizing financial institution.

B. CONSTRAINTS OR DIFFICULTIES ENCOUNTERED

In the local planning, it was noted that the proposed projects in the
Barangay Development Plan were not a priority of the barangay. Programs
and activities does not conform with the mandated sectoral development plan
which hinders the preparation of the Municipal Development Plan.
Participatory approach had been the best strategy ever introduced but
this is really aggravated by some factors which includes passive acceptance of
the project since some of the constituents really wanted that they should be the
direct beneficiaries.
Most of the organized CBO’s are still hesitant in community activities
because of some past experiences that only the chairman and the treasurer
could decide for the transaction with regards to the project.
With regards to transparency, some CBO’s does not maintain updated
records. Sometimes there is no consultation among its members which leads
to non-functional and non-cohesiveness of the group.

C. CONTRIBUTION OF KC INITIATIVE TO FURTHER ENHANCE

INTEGRATION OF CDD IN THE LPP.

With the previous implementation of KC in the municipality of

Batuan, we were able to adopt the scheme wherein planning was done at the
grassroot level. The stakeholders were given the chance to prioritize the most
important program/project they are about to implement. This kind of planning
served as effective, useful and complete tool which contribute in the operation
of project.
 D. Expected output and results:

KRA/Objectives/Strategies and Results are presented in Tabular Form, to wit;

KEY RESULT AREA SPECIFIC OBJECTIVES OUTPUT/RESULTS

1. Re-organized & MPIP presented with 85% of SB Members

ENHANCED attended.
revitalized peoples
PARTICIPATION
participation in the local
planning process Meeting conducted with supporting minutes
and attendance 90% MIAC Members.

Letter received by the BDC of the 14

barangay.

MPIP presented comments and suggestions

were carried out, 70% attendance of CBO’s
and Civil Society of the 14 barangays.

2. To engage the CBO’s in CBMS data were presented, validated and

updating of previous updated
CBMS data

3.To identify the needs of Needs of the community were identified

the community and analyzed.

4.To prioritize the identified Needs prioritized and enumerated.

needs of the community

5.To identify P/P/A’s Commitment of concerned

offices/agencies.

6. To formulate a CBDP of the 14 brgy formulated and

Comprehensive Brgy. submitted to MDC.
Development Plan

7. To priorities P/P/A for 80% attendance of MIAC. MDC and

implementation. concerned offices, priority project
enumerated

8.To formulate Municipal MCDP

Comprehensive Development
Plan

9.To adopt the MCDP SB Resolution re: approving the MDCP.

10.To come up with a AIP

detailed AIP

11. To enhance knowledge 85% CBO trained

Skills of CBO’s on
Project Development
and conceptualization.

12. To come-up with a 100% finalized project proposals and

 Project proposal of submitted to MIAC for review and
Identified priority approval of DSWD.
Projects.

13. To ensure participation Enhances CBO’s and community

of CBO’s and community leaders.
leaders on project
implementation, monitoring
and evaluation In-placed project committees of the 14
brgys.
Trained Foremen of the 14 brgys.

14. To come-up with the Machine validated certification from the

needed requirements for bank.
project implementation Prepared and submitted available
supporting documents (Lease of
Contract, Road Right of Way,
Environmental Mitigation Plan, CNC
from DENR, ETC.)
DEVELOP
TRANSPARENCY
15. To implement prioritized Funds available for project
project proposals implementation

BAC and MCT at LGU Mun. and

16. To ensure proper BSPMC at LGU Brgys. With 80%
disbursement of fund per attendance and minutes of meeting
sub project. prepared.
Price quoted
Price evaluated
NTP received by the winning bidder and
posted winning
Materials purchased guided by
Procurement manual approved by World
Bank
Available Book of accounts

Available financial reports

Records/files (const. logbook, inventory
of materials)

Photo documentation of posted

documents.

Documentation of physical
accomplishment reports.

17.To ensure proper Material testing conducted

implementation of the project

Billboard posted in appropriate places

Photo documentation and minutes with

 80% attendance
PROMOTING SOCIAL
Project properly implemented by the
ACCOUNTABILITY
PO’s and supervised regular by the ME

18.To resolved complaints Grievance Committee in-placed

and issues and concerns re:
project implementation Complaints resolved

19. To ensure sense of CBO’s and stakeholders visibility in all

ownership of the project aspects of the project.

20. To design a Monitoring Available friendly M and E tool

and Evaluation tool for
PPA implemented Accomplished M & E tool forms by MIAC
members.

21. To sustain project Sustainability Plan

implementation
Barangay Budget with appropriation for
operation and maintenance.
III. IMPLEMENTATION ACTIVITIES
1.MOBILIZATION/START-UP PLAN ACTIVITIES
* Orientation regarding KALAHI-CIDDS KKB-MT Program at the 14 barangays of the
municipality to be conducted by MIAC members.

* MPIP prepared by the MCT members will be presented to the Local Chief Executive,
then to the Sangguniang Bayan Council for comments and suggestion as to the activities to
be undertaken. This will be followed by MIAC meeting with concerned heads of offices
wherein MPIP will be presented and to agree that MPIP will be presented at the barangay
level to solicit the support of the community during the implementation and beyond. Inform
them also for the schedule of validation and updating of the previous CBMS data.

2.LOCAL DEVELOPMENT PLANNING

* During the presentation of the previous CBMS data through barangay assembly, the
community would be able to identify their needs through SWOT analysis.
There will ranking of their needs as to urgency with identification of PPA’s, and the
commitments of concerned offices as to PPA’s to be implemented.

* Conduct training on Barangay Development Planning to enhance the knowledge and

skill of BDC members and CBO members on the preparation of Barangay Comprehensive
Development Plan (BCDP) which will be the output of the training.

* BDC and CBO’s will formulate and submit BCDP to MDC for prioritization of PPA’s
for implementation. Expanded MDC consultation dialogue will be conducted to formulate
Municipal Comprehensive Development Plan (MCDP) wherein submitted BCDP of the 14
barangays will be consolidated. MCDP will be presented to SB Council for adoption and for
AIP formulation.

3.BUDGET ALLOCATION

* Issuance of Budget call, then conduct of budget hearing on budget proposals submitted
by department heads to be reviewed by MBO with the approval of the LCE.

* CBO of the 14 barangays will undergo training/workshop on Project Development and

Conceptualization to come-up with a project proposal of identified priority PPA’s that will
be submitted to MIAC for review and comment and for revised and finalization then submit
by MIAC to DSWD for approval.

* Open community account of the 14 barangays with machine validated certification

from the bank and prepare other supporting documents to come-up the needed requirements
for project implementation.

4.BUDGET EXECUTION

* Conduct training of CBO’s, community leaders and foreman on Project Management,

Financial Management and Monitoring and Evaluation to enhance and capacitate their
participation on project implementation, management and monitoring and evaluation. Assign
different committees will be organized and in- placed.

* Allocation of funds for counterpart will be provided to implement the prioritized

PPA’s.
 * Preparation of supporting documents for the request of fund release of the first trance
implementation.

*There will be a pre-procurement conference of BAC, MCT & BSPMC to ensure proper
disbursement of fund. Canvass will be served to supplier and later will be opened to evaluate
the lowest price quoted. Contract will be awarded and NTP will be issued to winning bidder
and then the winning bidder will be posted in conspicuous places.

* Maintain Ledger/records of disbursement and daily activities/transactions, logistics and

inventory of materials. Monthly financial report will be prepared as well as physical
accomplishment and Pertinent data will be posted in designated area. Material Testing
will be conducted, Billboard with detailed information regarding the project will be
posted, photo documentation and minutes of meeting with attendance will be prepared to
ensure proper and transparency of the program.

5. PERFORMANCE ASSESSMENT

* Regular supervision, monitoring and evaluation will be conducted, Likewise MIAC

meeting for project status update.

* A creation of Fact-finding and Grievance Committee to solve complaints, issues and

concerns regarding project implementation.

* CBO’s and stakeholders will take part of the project in all undertakings and to
share knowledge and skills to ensure a sense of ownership of the project. Likewise,
volunteers will be recognized through token.

* Conduct Team Building to MIAC members to design a monitoring and evaluation

tool to PPA’s implementation and there will be a quarterly project site visit/monitoring
using the design tool.

* BDC and CBO’s will prepare Sustainable Plan and inclusion of appropriation in Annual
Barangay Budget for operation and maintenance to sustain project implementation.

6.CAPABILITY BUILDING
* Conduct of Barangay Development Planning Training/workshop and coaching,Training
workshop for project development and conceptualization and Training on project and
financial management.

* Conduct Training/workshop on monitoring and evaluation as well as on operation and

maintenance

IV. IMPLEMENTATION AND FINANCE MANAGEMENT ARRANGEMENTS

Policies and Guidelines will be followed to have a systematic and well-guided activities for
implementation. Series of training, seminars, workshops and conferences will be conducted.
Identified will be implemented by tranche with the corresponding fund allocation from
DSWD and LGU Municipal. Concerned offices, agencies and sectors will be involved. Role
of the implementers will depend on the tasked assigned to them.
On the implementation the prioritized project will be implemented accordingly. On the other hand,
there will be an organized working committees as to who will prepared the documents for fund
release, who will undertake the procurement activities, who will be in charge of the fund
disbursement and who will be involved in monitoring and evaluation activities. Likewise,
stakeholders and other concerned agencies will be involved in the monitoring of fund utilization. To
promote transparency along implementation, there should be an updated records of all financial
transactions which conforms with COA rules and regulations.

BATUAN KC-MT ORGANIZATIONAL STRUCTURE

LCE SB

MSC

TECHNICAL SERVICES ADMINISTRATIVE SERVICES

(Finance. Procurement,
(DILG, DSWD, other Disbursement)
NGA's)

M&E MIAC

MCT

Barangay Volunteers/Committees/Teams

V. MONITORING AND EVALUATION

Along with the duration of Project implementation, their will be an organized operation and
maintenance that will monitor the project together with the MIAC, MCT with the Barangay
officials and volunteers,guidelines in evaluating the project implementation and other
reporting tools will also be developed.As well as all partners will be provided with project
status reports aside from continous meeting with the team to monitor all aspect along with
participation,transparency and accountability.
VI. SUSTAINABILITY
A sustainability plan of all the project implemented in the 14 barangays with corresponding
fund allocation for operation and maintenance will be prepared at the barangay and at the
municipal level with details to be posted in conspicuous places.
Prepared by:
ENGR. ELVIE Y. LLORCA BENIG MELINDA A. ALBIOLA
ME/MBO-Designate ` MSWDO

ENGR. ROSITA D. ALEGRE

MPDC

Noted by & Approved by:

HON. MAYOR CHARLIE R. YUSON III
Municipal Mayor