Office 365 User Briefing
Understand Outlook Web, OneDrive for Business and Teams Collaboration
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1. Introduction to Office 365
2. Overview M365 Plans and feature
Agenda
3. Live demo
4. Q & A
The same Microsoft Office you already know but with Latest version
Office Desktop Apps which allow you to install up to 5 devices.
comes with other Microsoft’s Business Productivity Apps.
Office 365
Powered by the cloud, so you can access anytime, anywhere as long
as you have internet connection and web browser.
• Work Anywhere - as long as you have an internet connection.
• Collaborate easily – Working on same file and every version get recorded!
• Security Features – Anti-Spam, Anti-Malware, TLS Encryption email, Mobile device management,
multi factor authentication and many more
• Guaranteed uptime 99.9% - You can have peace of mind that your data is always safe
• Don’t worry about servers and maintenance – Emails and cloud storage maintenance support
by Microsoft Expert
• Office Online - Create or edit office document online!
• And Many more….
Microsoft 365 Business Basic & Standard
Features Apps Name
• Business-class Email (50GB mailbox per user) Exchange Online P1
• 1TB Online file storage to share and backup your data OneDrive for OneDrive for Business
Business
• Dashboard: Chat, video call, set meeting and share documents all in Microsoft Teams
one place
• Create sites/portal/ intranet for collaboration SharePoint Online
• View documents / attachments: Word, Excel & PowerPoint in web browser Office Online
• Business Social platform (FB look-alike) Yammer Enterprise
• Plan your project and track team progress. Planner
• Create survey & quiz, share and tabulate results Forms
• A stream video channel for corporate videos Stream
• Create creative stories online to share in any platforms Sway
• Latest Microsoft Office Desktop Apps For Business
FEATURES DETAILS
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EMAIL
• 50GB large-sized Mailbox
• Calendar Sharing features
• Emails, contacts, calendar & tasks
synced across all devices
• Easy access anywhere, anytime
• 99.9% Uptime Guaranteed by
Microsoft
• Anti-spam & anti-malware
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Microsoft Outlook Apps for Mobile
Download & Install Microsoft
Outlook Apps from iOS
AppStore or Google PlayStore
Microsoft Outlook Apps for iOS / Android
Open Outlook Apps, Choose
Office 365 and enter your full
email address and password
Open Outlook Apps, Choose Office 365
icon if this is first time use.
Enter your full email address and hit Add
Account, choose Sign in with Office 365. It
will then ask for your password
Different phone OS may show different
interface but eventually is same concept.
Always choose office 365 when it prompt.
• 1TB per user
• Shared folder
• Shared link
• Version History, Password & Expiry
Date
Cloud Storage • Files on demand – choose to save files
online to reduce local storage size!
• Disabled download for Office
documents!
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Microsoft Teams
• A workspace that can connect with other Office 365
apps
• Set video conference call meeting and share your
contents to colleagues or even to external user!*
• Record the conference call session and share the video
• Bring your files into the conversations, get the latest
changes and keep them in one platform
• Access from Web Teams, Desktop Teams or Mobile
Teams!
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Microsoft Office
• You will always get the latest version of Office
Applications Word, Excel, PowerPoint, Outlook,
OneNote, Publisher & Access
• Office Online: Work together in real-time so you
can make changes on the spot and see who is
working at the same time.
• Mobile Apps: Open your office files in any OS to
edit, share and delete.
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Planner
• A simple, visual way to organize teamwork
• Plan your project and track the progress with
your team
• Attach files to tasks, work together on those files,
and even have conversations around tasks
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Microsoft Forms
• You can create quizzes, or feedback forms for internal staff or even to
external party
• Microsoft Forms runs on Windows, Mac, Android, iOS, and Web
platforms.
• You can toggle the settings to allow users anyone to respond to your
survey or quiz! Up to 50,000 response!
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• Document management and share information
with your colleagues or external parties
• Create sites/portal/ intranet to collaborate
with your team and share content for viewing to
your internal or outsider
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• Enterprise Social platform (FB look-alike) for staff to stay on top
of the important things with intelligent discovery feed and hashtag
• Build communities by posting knowledge, acknowledgement, polls
across the organization
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Sway
• An online platform to combine text & media to create interactive
presentation website
• User can pull content locally from the device in use, or embed media
directly from Facebook, Twitter, Instagram, YouTube
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How to login to Office 365?
https://portal.office.com
Recommended browser
Type in you Email Address
Then click Next
Enter your password and hit sign in
Choose Work or School Account
How to go to your mailbox for the first time?
In the portal, click on the mail icon as showed below
Microsoft Outlook Apps for Mobile
Download & Install Microsoft
Outlook Apps from iOS
AppStore or Google PlayStore
Microsoft Outlook Apps for iOS / Android
Open Outlook Apps, Choose
Office 365 and enter your full
email address and password
Microsoft Teams Apps for Mobile
Download & Install Microsoft
Teams Apps from iOS AppStore or
Google PlayStore
Open Teams Apps, login with your
full email address and password
Live demo
