DIRECTORATE OF TREASURIES AND INSPECTION

0DISHA.BHUBANESWAR

Comp -11 -55 /2023 No. b±DTi,Date. e> ` 6

DT&l(0)-COMP-MISC-0016-2019

To
The Financial Advisors (FAs)/Assistant financial Advisors (AFAs) to
Government

(Agriculture & FE/Fisheries & ARD/Food Supplies & CW/Forest, Environment &
CC/Health & FW/Higher Education/Home/Housing & UD/Law/MS&ME/Mission
Shakti/Panchayat Raj & DW/Planning & Convergence/Rural Development/Skill
Development & TE/School &ME/SSEPD/ST&SC Development, M & BC Welfare/Water
Resources/Women and CD/Works Department)

Sub: Regarding on-boarding of Centrally Sponsored Scheme under the alternate

fund flow model of SNA€PASRH.
Ref : Letter No F.No. I (27)/PFMS/2020 from Ministry of Finance, Govt of India on 21St
May 2024 and Finance Department Letter No-15518/F dated 30.05.2024

Madam/Sir,

ln inviting a reference to the subject cited above, I am directed to say that

Department of Expenditure, Ministry of Finance, Govt. of India has decided to onboard
additional 22 (Twenty Two) centrally sponsored schemes (CSS) /Annexure-0 on the
alternate fund flow model i.e. SNA-SPARSH w.e.f. 1st June, 2024 . Presently , 5(five)
schemes are being implemented through SNA SPARSH model in Odisha namely Pradhan
Mantri Ayushman Bharat Health Infrastructure Mission(PM-ABHIM), Pradhan Mantri
Matsya Sampada Yojana(PMMSY), Conservation of Natural Resources and
Ecosystem(NPCA) and Swachh Bharat Abhiyan (Gramin), Rashtriya Uchhtar Shiksha
Abhiyan (RUSA).

The new mechanism has been introduced under the principles of 'Just-in-Time
release' to bring about more efficiency in cash management .The disbursement in the new
SNA-SPARSH system will take place by using a tripartite integration between PFMS (Gol),
e-Kuber platform of RBl and State lFMS.

It is pertinent to mention here that Directorate Treasuries & Inspection will impart
necessary sensitization and handholding training to various stakeholders involved in the
implementation of the scheme. Further, Govt. in Finance Department has authorized
Directorate Treasuries to open the SLS Drawing Account with RBl, Bhubaneswar for

DT&l(O)-COMP-MISC-0016-2019/01/2024
 implementation of the scheme.

In this regard, the schemes implementing Departments are requested to follow the
broad steps mentioned at Amexure-// for smooth on-boarding of the scheme under SNA-
SPARSH model. Further, Departments are requested to nominate the nodal officer
involved in implementing the scheme and intimate to this Directorate for any further
communications/clarifications required in the matter.

Yours Faithfully

Memo No. Date. 9. 8.2y

Copy submitted to the Special Secretary to Govt. in Finance Department
(PFMS Branch), Govt. of Odisha for kind information and necessary action.

DT&l(O)-COMP-MISC-0016-2019/01/2024
 Annexure-ll

Roles & ResDonsibilities in SNA-SPARSH

1. Role of the Scheme lml.lementina Det.artment:

• Govt of India (Gol) Selects a CSS scheme for implemenfation under SNA€PARSH.

• Gol will intimate the concerned line Department in the state implementing the
scheme regarding selection of the scheme under SNA-SPARSH.
• Line Department in the state will approach Directorate Of Treasuries (DT&I) for
necessary sensitization training to the stakeholders.
• The Department will designate Single Nodal Ageney (SNA) for implementing each
State Linked Scheme (SLS) corresponding to a CSS. Existing SNAs under the SNA
model may also be desisnated as SNAs under SNA€PARSH model.
• The Department will also request DT&l to create an Admin Login in lFMS for the
nodal officer managing the scheme (Scheme manager).
• The Dept will also provide required information to DT&l(Oysuch as the Name Of the
Drawing Account to be opened, Name Of Single Nodal Agency (SNA) etc in order to
open a State Linked Scheme (SLS) Drawing Account in RBl, Bhubaneswar.
• ln case of Umbrella schemes having multiple sub schemes/components with varying
sharing (central & state share) patterns, separate SLS drawing account will be
opened in RBl.
• After getting the Account details from DT&l(O), the scheme implementing
Department will map the Account detalls along with the sharing pattern in PFMS
platform in using the existing PD checker login.
• Simultaneously the scheme implementing Dept will request the line Ministry in Gol
for issue of a mother sanction.
• When the mother sanction will be issued by Gol, the same will be shown to the
Sanctioning Authority & the Scheme Admin of the Dept. The information w.r.t. the
mother sanction issued by Gol i.e. Name of Scheme, Date of Sanction, category
wise Amount Of sanction (Gen/SC/ST) etc will be made available with the respective
State lmplementing Department in the lFMS Sanction Order Login of the competent
authorty.
• The Sanctioning Authority at the Department level will prepare Sanction Orders in
lFMS under three categories i.e. Gen, SC, ST using only the State Budget line. The
total amount of sanction should aivvays have both central as well as state share
taken together.
• The Dept will provide required allotment in favour of the drawing DDOs using the
budget module of lFMS.
• The officer in charge Of the implementation Of the Scheme will fix the financial
ceiling/spending limit in favour Of the DDOs by using lFMS scheme Admin login. The
financial ceiling/spending limit should be less than or equal to the allotment amount.
• The Department will download the component codes Of the scheme from PFMS and
verify those. The Dept then intimate the active/functional codes to PFMS which will

DT&l(O)-COMP-MISC-0016-2019/01/2024
 be updated at PFMS end. The updated component codes will be fetched by IFMS
from PFMS through an Apl call and visible to the lA for claim preparation.

2. Role of Dlrcotorat® of Trcasurlos a Inepoct]on DTBJ(a):

• After getting the required information w.r.t. opening of SLS drawing account, DTl will
take steps for opening of the Drawing Account of SNA in RBl, Bhubaneswar.
• After getting the response from RBl, w.r.t. the drawing account, the account details
will be intimated to the Department.
• DT&I(0) will guide and resolve all the operational and technical issues arise during
the implementation of the scheme .

3. Role of the DDO & lmplementing Agencies (IA.I:

• The DDOs will register and un-board the lmplementing Agencies (lAs) under it and
create user credentials in IFMS for the lAs.
• The sensitization and hand holding training to all the DDOs & lmplementing
Agencies of the selected scheme will be provided by Directorate of Treasuries &
Inspection.
• The DDOs will further distribute the financial ceiling/spending limjt to the IAs
registered under it.
• The IAs can make the expenditure as per the allotted spending limit.

I The lA will prepare the claim under different components and add the beneficiary to
whom it desires to make a payment.
• The claims will be forwarded to the linked DDO.

• The DDO will select the claims under a particular HOA and consolidate thclse for

generation of a bill in IFMS under Bill Type -104.

• The DDO approve the bill with his digital signature submit it to the treasury through
e- book of drawl.

4. Role of the Treasury & Cepc :

• The bills will be processed by the treasury as per the existing practice.

• The Bills adviced by the treasury will reach Central Electronic Payment Processing
Cell (Cepc) functioning at DT&l(O)
• Cepc will consolidate the bills and make the payment advice.

• The payment advice will reach the Line Ministry in Gol through PFMS.

• The Line ministry will follow the due procedure at their end and matching share will
be credited in the concerned SLS drawing account in RBl, BBSR.
• After getting the CN from RBl and subsequent DN from PFMS, the payment file will
be pushed to e-kuber platform of RBl for making payment to the beneficiaries.

*******"*

DT&l(O)-COMP-MISC-0016-2019/01/2024
SNA SPARSH

Training Manual for DDOs and IAs

Team SNA-SPARSH,
DT&I(O)

10/9/2024
 Training Manual on SNA-SPARSH

 The DDO has to visit IFMS Home Page

 Click on DDO Interface
 Enter the DDO login credentials

 After Successful login the above careen will appear.

 Click on “Scheme Payment System” menu.
 If the “Scheme Payment System” menu is not showing under Application List, then DDO has to
request for the Scheme

 Click on “SNA-SPARSH” menu.

 Click on IA detail Capture.

 Click on “Entry”
 Select the Department Code
 Enter the DDO code.
 The Department Name and DDO Description will be auto-populated.

 Click on “Add IA”

 Enter all the fields under IA details page.

 Click on “ ADD”
 Unique Implementing Agency ID and Office code will be generated by the System
 Save it for future reference
 The DDO can add another IA by going back to IA Entry menu

 The DDO can view the registered IAs under ‘View IA’ menu
 Creation of User Credentials for the Implementing Agency by the DDO:

 The DDO goes to his ‘Application List’

 Selects the ‘Administration’ Menu

 Click On ‘User Master’

 Click on ‘Create User’
 Fill the details
 Enter the Desired Login ID (If Available), User name, DoB etc.

 DDO fills correct ‘User Details’ and ‘User Additional Details’

 DDO chooses ‘Default Subsystem’ as “SCHEME PAYMENT SYSTEM”

 DDO chooses ‘Default Role’ as “SNA SPARSH Institutional Operator”

 DDO chooses ‘User Type’ as “SCHEME PAYMENT SYSTEM USER”

 DDO selects correct ‘Department Code’, ‘Office Code’, ‘DDO Code’ and ‘Treasury Code’
 DDO clicks on ‘Save’

 Successful User Creation message is displayed.

 DDO then clicks on ‘Access Details’ to provide proper access to created IA
 DDO checks and verifies ‘Sub System Access’, and ‘Role Access’ and clicks on ‘Save’.
 Implementing Agency Log In
 IA opens IFMS Odisha official web portal
 Clicks on ‘DDO Interface’
 Enters his / her ‘Login Id’ (as created by DDO) and ‘Password’ (received in Mobile SMS)
 IA changes the Login Password
 Allocation of Virtual Allotment from DDO to IA

 DDO logs in to system and Clicks on SNA-SPARS >>Virtual Allotment>>INBOX

 DDO clicks on a particular Sanction Order shown in ‘Task Description’
 DDO verifies the ‘Sanction Details’ and clicks on IA Mapping>>Add From List
 DDO selects IA(s) to allocate Virtual Allotment and clicks on ‘Add’
 DDO clicks on ‘Save’ icon and then clicks on ‘Submit’ icon
 DDO digitally signs
 Successful Allotment Submission and Approval Message gets displayed on system
 DDO can now ‘Generate Letter’ regarding Virtual Allotment Distribution to IAs by clicking on
‘Generate_Letter’ icon
 Following the same procedure, DDO can allocate Virtual Allotment to IAs
 Role of Implementing Agency (IA)
 The Implementing Agency logs into system using his / her valid IFMS credentials

 IA clicks on SNA-SPARSH icon

 IA clicks on Beneficiary Management
 IA clicks on ‘View And Register’ to register a new Beneficiary
 IA Clicks on ‘Add Beneficiary’

 Basic Bank Details page opens up

 IA carefully fills Bank IFSC Code Details
 ‘Bank Name’ and ‘Bank Branch Name’ gets auto-populated
 IA verifies Bank Details and enters ‘Account Number’
 Confirming Account Number, IA clicks on ‘Submit’

 IA needs to fill the ‘Beneficiary Name’, ‘Beneficiary Address’

 IA chooses ‘Beneficiary Type’
 IA enters ‘Beneficiary Mobile Number’ and fill the ‘Remarks’ field
 IA chooses ‘Beneficiary Type’

 IA carefully verifies Beneficiary Bank Details and clicks on ‘Save and Next’
 Beneficiary Bank Details gets Saved.
 If a Beneficiary Details is already available in the System, this page opens up.
 IA clicks on the ‘OK’ option confirming to map this Beneficiary in his/ her IA.
 IA can enter a large number of Beneficiary Bank Details using ‘Bulk Excel Registration’
 IA first downloads the given Excel Template and carefully fills the Sheet and uploads in System
 Preparation of Claim by the Implementing Agency (IA):
 IA clicks on ‘Claim Generation’
 IA clicks on ‘Entry’
 IA needs to verify ‘Institution Code’ and ‘Name of the Office’
 IA clicks on ‘IFMS Sanction Numbers’ and enter the Sanction Number

 Once IA enters correct IFMS Sanction Number, ‘Sanction Category’, ‘Scheme Code’, ‘Allotted
Amount’, ‘In-Transit Amount’, ‘Available Balance’ fields get auto-populated
 IA must strictly verify above said Data and proceed only if all the fields show correct
information.
 IA chooses ‘If Component Available’.
 IA clicks on ‘Add Beneficiary’ and selects correct Beneficiaries
 IA submits/saves the Claim Details
 Claim gets saved
 IA must note the ‘Claim Number’ for future reference.
 Then IA generates ‘Claim Letter’.
 Clicking on ‘View/Modify’, IA can view and modify Claim Details
 Once IA submits the Claim, it is sent to the concerned DDO
 DDO further processes the Bills
 Claim consolidation & Generation of Bill by DDO:
 DDO logs into system
 DDO clicks on ‘Online Bill Submission’ option

 DDO clicks on ‘SNA SPARSH’ icon

 DDO clicks on ‘Claims Consolidation’

 DDO chooses correct ‘Scheme Name’, ‘HoA’ and ‘Sanction no.’ and clicks on ‘Search’
 All claims are shown in ‘Claim Details’
 By clicking on ‘Net Amount’, DDO can see ‘Component Code’, ‘Component Name’ and
‘Component Amount’
 DDO selects multiple/ single Claim(s) to consolidate into a single Bill
 DDO clicks on ‘Submit’
 If he/ she finds any error, he can also ‘send back’ the claim to concerned IA

 DDO selects Consolidated Claims and generates a Bill

 DDO approves Bill and Bill lands at his / her Task List
 DDO clicks on ‘Task List’
 DDO clicks on the Desired Bill
 IFMS generates a CSS-JIT Bill
 DDO checks ‘Beneficiary’ details

 DDO clicks on ‘Beneficiary List’

 DDO verifies ‘Beneficiary Details’ and clicks on ‘Back’

 DDO clicks on ‘Back’

 DDO clicks on ‘Attachment’

 DDO adds Attachment (if any) clicking on ‘Attach Document’

 DDO clicks on ‘Browse’ icon and selects the desired file
 DDO clicks on ‘Upload’ to upload the file

 DDO then clicks on ‘Return’ icon

 DDO signs the attached file using his / her DSC
 DDO then clicks on ‘Return’ icon
 DDO clicks on ‘Approve’ icon and approves the Bill.
 DDO clicks on ‘Book of Drawal’ and generates e-book of drawal