College of Engineering and Architecture

TECHNOPRENEURSHIP
TECHNO 101 (BSCE-3B)

PROJECT
MANAGEMENT
EXECUTION

GROUP FOUR MEMBERS:

• DIPOSITARIO
• BARIATA
• ANTONINO
• MIRANDA
• GARBO
• DELSOCORA
WHAT IS PROJECT MANAGEMENT?

Project Management is the art and science of keeping a project on time, within budget, and
within scope. It includes planning, engineering methods, monitoring work progress, managing quality,
and risks, making changes during the life cycle of the project if needed, and closing out projects at
their end.

Project management is crucial for various types of projects like construction, software development,
and acquisitions.

It consists of several techniques:

1.The work breakdown structure (WBS)
2.Milestone charting
3..Critical path method (CPM), and
4.Resource allocation/dynamic network analysis

1.WBS - is an ordered list showing all the tasks required to bring a project to completion.

2.Milestone Chart - represents a bar chart showing progress on all the WBS elements.

3.Critical Path Method (CPM) - is a scheduling tool that calculates the earliest start and finishes
dates for all tasks in the project-based upon early start and finish dates of related tasks.

4.Resource Allocation/Dynamic Network Analysis - identifies which project activities are

dependent upon other activities, what the impacts of changes in task durations or resource assignment
will be, and which activities must start first.

WHAT IS A PROJECT MANAGER?

A project manager is a professional who organizes, plans, and executes projects while
working within restraints like budgets and schedules. It leads entire teams, define project goals,
communicate with stakeholders, and see a project through to its closure. Whether running a marketing
campaign, constructing a building, developing a computer system, or launching a new product, the
project manager is responsible for the success or failure of the project.

A project manager is vital because they act as the bridge between a project's plan and its execution. A
PM's core role is to ensure that projects meet deadlines, stay within budget, and adhere to quality
standards. Their expertise in managing timelines and resources prevents miscommunication and scope
creep.
 Introduction to Phases of Project
Management

According to the PMBOK Guide

(Project Management Body of
Knowledge) by the Project Management
Institute (PMI), a project management life
cycle consists of 5 distinct phases
including initiation, planning, execution,
monitoring, and closure that combine to
turn a project idea into a working product.

The 5 basic phases in the project

management process are:

• Project Initiation
• Project Planning
• Project Execution
• Project Monitoring and
Controlling
• Project Closing
 PROJECT EXECUTION
This phase focuses on executing the strategies outlined in the project plan and pushing the
project across the finish line. Project managers monitor progress, manage changes to the project
plan, allocate resources, communicate with stakeholders, and ensure that project deliverables meet
quality standards. Integral to the project execution process is the Project Execution Plan (PEP).
Serving as a guiding document, the PEP lays out the precise methods by which a project will be
executed, monitored, and controlled.
WHAT IS PROJECT EXECUTION PLAN (PEP)?
A Project Execution Plan is much more than a chart showing timescales. It is a document
describing how, when and by whom a specific target or set of targets is to be achieved. These
targets will include the project's products, timescales, costs, quality and benefits.

How to Create a Project Execution Plan Step-By-Step

Step 1: Define the Project Objectives
Before starting the project, choose a title for it and delegate a project manager responsible for
its execution. Then, identify and document the project goals, desired outcomes, and success criteria
that need to be met for the client to be completely satisfied — in other words, specify what a
“successful project” means for its key participants. Without that, your project will be prone to scope
crawl or random changes in the requirements.

Step 2: Analyze Needed Resources

Evaluate the feasibility of the project execution plan by assessing its technical, economic,
operational, and schedule viability. This analysis helps the project manager determine if the project
execution plan is possible and provides insights into potential risks and constraints related to its
business goals. In other words, check whether your company has what it takes to execute the project
successfully.

Step 3: Identify Key Stakeholders

Identify all individuals, groups, or organizations who have an interest or will be affected by the
project. That may include stakeholders, project sponsors, or a project manager. If possible, choose a
single product champion on the customer’s side to oversee the project execution plan. This will be
their representative responsible for making critical decisions and communicating with your team
throughout the project.

Step 4: Define a Project Scope

It’s time for project leaders to prepare a final outline for the project, also known as project
scope — critical for all project execution plans. This document should clearly define the boundaries
and extent of the project, specifying what is included and what is excluded, ensuring a common
understanding among team members and stakeholders. In other words, it should be a governing
document for your key activities.

Step 5: Work Breakdown Structure

Separate the project into smaller tasks using a hierarchical structure. Start with major project
deliverables and break them down into subtasks until the work is granular enough to effectively plan
and execute every project task. If you want a general overview of your project, we recommend
dividing it into stages ending with significant milestones to create more general team plans.
Step 6: Project Schedule
Establish a timeline for the project by determining task dependencies, estimating durations, and
sequencing activities. Use resource management software — like BigTime Foresight — or tools to
visually represent the necessary elements of the schedule, including start and end dates, milestones,
and critical path analysis.

Step 7: Resource Allocation

Identify the skills and availability your employees will need to complete each task or activity in
the project execution plan and choose the task owner. Ensure that you have the necessary resources
for the job and that their available capacity will be sufficient to cover the needs of a new project at its
projected start. Do this before you assign people to tasks — otherwise, your operations will be prone
to schedule conflict!

Elements of Project Execution

Project execution phase includes 3 primary elements;
• Processes
• Managing people
• Distributing information

1. Processes- In the plan phase you plan out your project and the timeline in detail. In the
execution phase you need to stick to the process. This will ensure that your
project proceeds efficiently.
2. Managing People - Making sure your project plan is being followed up to the mark is
essential. You need to motivate and encourage your team so that the task is done on
time.
3. Distributing information -You need to involve your stakeholders and clients throughout
the execution phase. When you keep them in the loop, you avoid misunderstandings
and delays. This can also help you save a lot of money, time and energy.
EXECUTION PHASE
Execution phase is the most important phase in project management and therefore transparency will
go a long way in producing best outcomes. Examples of project execution include installing a new
process, delivering a service, or offering a product. These examples are either internal for company
operations or external for clients.

WHAT HAPPENS DURING EXECUTION PHASE?

Depending on the nature of the project and your organizational preferences, you’ll decide the
sequence of activities that will happen during the execution phase.
• Execute the project scope
• Manage the team’s work
• Recommend changes and corrective actions
• Manage project communication with stakeholders
• Conduct team-building exercises
• Celebrate project milestones and motivate team members
• Hold status review meetings to make sure everything is on schedule
• Document all changes to the project plan

WHAT CHALLENGES ARE YOU LIKELY TO FACE?

In one of his project management books, Filling Execution Gaps, Todd Williams identifies six gaps
that companies need to close to ensure project success.
• A lack of common understanding
• Uninvolved sponsors
• Misalignment with strategic project objectives and goals
• Poor change management processes
• Ineffective corporate governance
• Poor leadership
WHAT’S PRODUCED DURING THE EXECUTION PHASE?
The execution phase is where all the action happens and the plans start materializing. There
will be changes to the scope and the documentation will change as a result.
Project deliverables
- Project deliverables are the tangible outputs of the project. They need to be reviewed, tested, and
meet the acceptance criteria given by the clients.
Change requests
- When client expectations change or there’s a disconnect between the team’s understanding of the
client’s requirements, scope changes happen. These are documented in the change requests, which
are then reviewed and approved.
Performance data
- The execution stage produces a lot of data points that you can use to optimize your team’s
performance. You can find where your team is spending most of their time with the help of the
project dashboard and how you can cut down on time and costs.
Issue log
- Whenever there are bugs, issues, or defects, you document them in the issue log. This will help you
get back to the issues and fix them.
Documentation updates
- Any changes to the documents created during the planning phase like the project scope and project
schedule will be documented.

7 STRATEGIES FOR SUCCESSFUL PROJECT EXECUTION

According to the PMI’s Pulse of the Profession report, the surveyed executive leaders said that only
60 percent of their project management strategies met goals. There’s a huge gap between the plan and
the day-to-day implementation.

Here are some strategies for a project execution plan that will help you bridge that gap:
1. Leverage project management tool
- Using the right project management tool can be a major differentiating factor for your team. The
best tools on the market offer deep visibility into work status and reduce the need for manual time
tracking during the execution phase. Additionally, they also provide the ability to generate periodic
customs reports in an easily accessible manner.
2. Delegate tasks to get work done effectively
- Task delegation does not mean that you let go of every aspect of the project and start depending on
the team members. Instead, it means that you enable your team and build their confidence by
making them responsible for a small part of the project. It can be a repetitive task or something you
feel a particular member is better at.
3. Empower your team to make decisions
- An empowering environment is a sufficient motivator for team members that encourages them to
go above and beyond. Give them enough authority to make decisions and take the necessary steps
to fulfill the plan.
4. Be open to new ideas
- It’s good practice to involve the team in making some decisions. Even if they suggest a different
approach than what you had in mind, appreciate their input, and be flexible enough to accept better
suggestions. This will serve as a good motivator and make the team feel valued and their
contributions acknowledged.
5. Manage team communication
- It’s the responsibility of the project manager to consistently maintain effective project team
collaboration with the project stakeholders. You need to share the project’s progress with all
stakeholders throughout this phase frequently.
6. Measure progress regularly
- There’s no way to know if you’re staying on track if you aren’t measuring the project’s progress.
Your project planning process included setting measurable goals and project KPIs (key
performance indicators). This is where all the effort you put into documentation comes in handy.
7. Control the scope
- Almost every project suffers from a nasty monster called Scope Creep. It is when the project
slowly grows out of your control and beyond the project’s original scope.

KEY COMPONENTS OF PROJECT EXECUTION

The key components of project execution include:
• Team management: This involves managing the project team to ensure that everyone is working
together effectively and efficiently and following set processes.
• Resource management: Overseeing and coordinating project resources, including people,
equipment, and materials, to ensure that they are used effectively and efficiently.
• Task management: Creating, tracking, and closing all project tasks, making sure that they are
completed on time and within budget.
• Risk management: The crucial task of identifying any potential risks that may impact the project’s
success and developing a plan to mitigate those risks.
• Communication management: Managing project communication so that all stakeholders are
informed and that communication across teams is effective, including creating and sharing precise
documentation from meetings and decisions.
SIGNIFICANCE
• Delivering value: This is the phase where ideas are molded and deliverables are created, and the
real value of the planned work is realized by the team and stakeholders.
• Putting action to the plan: All ideas, documents, and assigned tasks are put into motion as the
operation begins and hits full gear, with the project manager leading the teams and checking off
items as they are completed.
• Clear communication and team cohesion: Successful execution engages the team into
communicating frequently about the details of the project and working collaboratively, fostering
motivation and raising morale while strengthening bonds amid problem solving.

SUMMARY
Project execution means that you’re rolling up your sleeves and taking action on everything
you outlined in your project plan. Put simply, you’re executing those strategies to get the project
across the finish line. You might also hear project execution referred to as project implementation.
Project execution is where the work of the project is performed. It is where everything in the project
plan is put into action and is the longest and often the most complex stage of the project management
life cycle because it is where the majority of the project work is completed.

God Bless!