1.

Frequently Used Shortcuts

⌘ + Z or Ctrl + Z Undo the last action
⌘ + X or Ctrl + X Cut selected text or graphics
⌘ + C or Ctrl + C Copy selected text or graphics to the Clipboard
⌘ + V or Ctrl + V Paste the Clipboard contents
Option + ⌘ + G Choose the Go To command (Edit menu)
Option + ⌘ + L Open the Spelling and Grammar dialog box
F8 Extend a selection
⌘ + ` (Grave accent) Go to the next window
⌘ + Shift + S Choose the Save As command (File menu).
Shift + F2 Copy selected text
Shift + F3 Change letters to uppercase, lowercase, or mixed case
Ctrl + F for
Find; Ctrl + H for Find Find or Find and Replace
and Replace
⌘ + P or Ctrl + P Print a document
Shift + F5 Move to the previous insertion point
⌘ + Shift + ` (Grave
Go to the previous window
accent)
Shift + F7 Open the Thesaurus pane
Shift + F8 Shrink a selection
Shift + F9 Switch between a field code and its result
⌘ + F3 Cut the selection to the Spike
⌘ + F4 Close the window
Option + ⌘ + R Expand or minimize the ribbon
⌘ + Shift + F5 Edit a bookmark
Find the next misspelling or grammatical error. The Check spelling as you type check
Option + F7
box must be selected (Word menu, Preferences command, Spelling and Grammar).
⌘ + Shift + L Look up selected text on the Internet
2. Move the Cursor
Some Windows keyboard shortcuts conflict with the corresponding default Mac OS
Move the cursor keyboard shortcuts. To use these shortcuts, you may have to change your Mac
keyboard settings to change the Show Desktop shortcut for the key.
Arrow Left Move one character to the left
Arrow Right Move one character to the right
Option + Arrow Left Move one word to the left
 Option + Arrow Right Move one word to the right
⌘ + Arrow Up Move one paragraph up
⌘ + Arrow Down Move one paragraph down
Shift + Tab Move one cell to the left (in a table)
Tab Move one cell to the right (in a table)
Arrow Up Move up one line
Arrow Down Move down one line
⌘ + Arrow Right or End Move to the end of a line
⌘ + Arrow Left or Home Move to the beginning of a line
Page Up Move up one screen (scrolling)
Page Down Move down one screen (scrolling)
⌘ + Page Down Move to the top of the next page
⌘ + Page Up Move to the top of the previous page
⌘ + End ; On a MacBook
keyboard: ⌘ + FN + Arrow To the end of a document
Right
⌘ + Home ; On a MacBook
keyboard: ⌘ + FN + Arrow To the beginning of a document
Left
Shift + F5 To the previous insertion point
3. Select text and graphics
Select the first item that
you want, hold down ⌘ ,
Select multiple items not next to each other
and then select any
additional items.
Shift + Arrow Right Select one character to the right
Shift + Arrow Left Select one character to the left
Shift + Option + Arrow
Select one word to the right
Right
Shift + Option + Arrow
Select one word to the left
Left
⌘ + Shift + Arrow
Select to the end of a line
Right or Shift + End
⌘ + Shift + Arrow
Select to the beginning of a line
Left or Shift + Home
 Shift + Arrow Down Select one line down
Shift + Arrow Up Select one line up
⌘ + Shift + Arrow Down Select to the end of a paragraph
⌘ + Shift + Arrow Up Select to the beginning of a paragraph
Shift + Page Down Select one screen down
Shift + Page Up Select one screen up
⌘ + Shift + Home Select to the beginning of a document
⌘ + Shift + End Select to the end of a document
Option + ⌘ + Shift + Page
Select to the end of a window
Down
⌘+A Select to select the entire document
⌘ + Shift + F8 , and then
use the arrow keys;
Select to a vertical block of text
press Esc to cancel
selection mode.
F8 , and then use the
arrow keys; press Esc to Select to a specific location in a document
cancel selection mode.
4. Select text and graphics in a table
Tab Select the next cell's contents
Shift + Tab Select the preceding cell's contents
Hold down Shift and
press an arrow Extend a selection to adjacent cells
key repeatedly.
Click in the column's top
or bottom cell. Hold
down Shift and press Select a column
the Arrow Up or Arrow
Down key repeatedly.
⌘ + Shift + F8 , and
then use the arrow keys;
Extend a selection (or block)
press Esc to cancel
selection mode.
Shift + F8 Reduce the selection size
Select the first item that
you want, hold Select multiple cells, columns, or rows that are not next to each other
down ⌘ , and then
 select any additional
items.
5. Extend a selection
F8 Turn on extend mode
F8 , Arrow Left Select the nearest character to the left
F8 , Arrow Right Select the nearest character to the right
Press F8 repeatedly to
expand the selection to
the entire word, sentence, Expand a selection
paragraph, section, and
document.
Shift + F8 Reduce the size of a selection
Esc Turn off extend mode
6. Edit text and graphics
⌘ + C or F3 Copy text or graphics
⌘ + Shift + C Copy a style
⌘ + Shift + V Paste a style
Ctrl + Option + C Copy text or graphics to the Scrapbook
⌘ + X or F2 Cut selected text to the clipboard
⌘ + X or F2 (then
move the cursor and Move text or graphics
press ⌘ + V or F4 )
Option + F3 Create AutoText
⌘ + Option + Shift + V Insert AutoText
⌘ + V or F4 Paste the Clipboard contents
⌘ + Ctrl + V Paste special
⌘ + Option + Shift + V Paste and match the formatting of the surrounding text
⌘ + Shift + F3 Paste the Spike contents
Delete Delete one character to the left
⌘ + Delete Delete one word to the left
⌘ or Clear Delete one character to the right
⌘+⌘ Delete one word to the right
⌘ + X or F2 Cut selected text to the Clipboard
⌘+Z Undo the last action
⌘+Y Redo the last action
⌘ + F3 Cut to the Spike
7. Align and format paragraphs
⌘+E Center a paragraph
⌘+J Justify a paragraph
⌘+L Left-align a paragraph
⌘+R Right-align a paragraph
Ctrl + Shift + M Indent a paragraph from the left
⌘ + Shift + M Remove a paragraph indent from the left
⌘+T Create a hanging indent
⌘ + Shift + T Remove a hanging indent
⌘ + Option + K Start AutoFormat
⌘ + Shift + N Apply the Normal style
⌘ + Option + 1 Apply the Heading 1 style
⌘ + Option + 2 Apply the Heading 2 style
⌘ + Option + 3 Apply the Heading 3 style
⌘ + Shift + L Apply the List style when the cursor is at the beginning of a line
Option + Spacebar Insert a nonbreaking space
8. Set line spacing
⌘+1 Set lines as single-spaced
⌘+2 Set lines as double-spaced
⌘+5 Set lines as 1.5-line spacing
⌘ + 0 (zero) Add or remove one line of space directly preceding a paragraph
9. Format characters
⌘ + Shift + F Change the font
⌘ + Shift + > Increase the font size
⌘ + Shift + < Decrease the font size
⌘+ Increase the font size by 1 point
⌘+ Decrease the font size by 1 point
⌘+D Change the formatting of characters (Font command, Format menu)
Shift + F3 Change the case of letters
⌘ + Shift + A Format in all capital letters
⌘+B Apply bold formatting
⌘+U Apply an underline
⌘ + Shift + W Underline words but not spaces
 ⌘ + Shift + D Double-underline text
⌘+I Apply italic formatting
⌘ + Shift + K Format in all small capital letters
⌘ + = (Equal sign) Apply subscript formatting (automatic spacing)
⌘ + Shift + + (Plus
Apply superscript formatting (automatic spacing)
sign)
⌘ + Shift + X Apply strike-through formatting
10. Insert special characters
⌘ + F9 Insert an empty field
Shift + Return Insert a line break
⌘ + Enter Insert a page break
⌘ + Shift + Return Insert a column break
⌘ + Shift + - (Hyphen) Insert a nonbreaking hyphen
Option + G Insert the copyright symbol
Option + R Insert the registered trademark symbol
Option + 2 Insert the trademark symbol
Option + ; (Semicolon) Insert an ellipsis
11. Work with fields
Ctrl + Shift + D Insert a DATE field
⌘ + Option + Shift + L Insert a LISTNUM field
Ctrl + Shift + P Insert a PAGE field
Ctrl + Shift + T Insert a TIME field
⌘ + F9 Insert an empty field
F9 Update selected fields
⌘ + Shift + F9 Unlink a field
Shift + F9 Switch between a field code and its result
Option + F9 Switch between all field codes and their results
Option + Shift + F9 Run GOTOBUTTON or MACROBUTTON from the field that displays the field results
F11 Go to the next field
Shift + F11 Go to the previous field
⌘ + F11 Lock a field
⌘ + Shift + F11 Unlock a field
12. Outline a document
Ctrl + Shift + Arrow Left Promote a paragraph
 Ctrl + Shift + Arrow
Demote a paragraph
Right
⌘ + Shift + N Demote to body text
Ctrl + Shift + Arrow Up Move selected paragraphs up
Ctrl + Shift + Arrow
Move selected paragraphs down
Down
Ctrl + Shift + + (Plus
Expand text under a heading
sign)
Ctrl + Shift + - (Minus
Collapse text under a heading
sign)
Ctrl + Shift + A Expand all body text and headings or collapse all body text
Ctrl + Shift + L Show the first line of body text or all body text
Ctrl + Shift + Show all headings with the specified heading level
13. Review a document
⌘ + Option + A Insert a comment
⌘ + Shift + E Turn track changes on or off
Home Go to the beginning of a comment
End (The End key is not
available on all Go to the end of a comment
keyboards)
⌘ + Home Go to the beginning of the list of comments when in the Reviewing Pane
⌘ + End Go to the end of the list of comments when in the Reviewing Pane
14. Print a document
⌘+P Print a document
15. Move around in a table
Tab (If the cursor is in
the last cell of a table,
Move to the next cell
pressing Tab adds a new
row)
Shift + Tab Move to the preceding cell
Arrow Up or Arrow
Move to the preceding or next row
Down
Ctrl + Home Move to the first cell in the row
Ctrl + End Move to the last cell in the row
Ctrl + Page Up Move to the first cell in the column
Ctrl + Page Down Move to the last cell in the column
 Return Start a new paragraph
Tab at the end of the last
Add a new row at the bottom of the table
row.
Return at the beginning
Add text before a table at the beginning of a document
of the first cell
⌘ + Ctrl + I Insert a row
16. Resize table columns by using the ruler
Shift Move a single column line; Retain table width.
⌘ + Shift Equally resize all columns to the right; Retain table width.
⌘ Proportionally resize all columns to the right; Retain table width.
17. Resize table columns directly in a table.
No key Move a single column line; Retain table width.
Shift Retain column sizes to the right; Change table width.
⌘ + Shift Equally resize all columns to the right; Retain table width.
⌘ Proportionally resize all columns to the right; Retain table width.
18. Insert paragraphs and tab characters in a table
Return Insert a new paragraph in a cell
Option + Tab Insert a Tab character in a cell
19. Use footnotes and endnotes
⌘ + Option + F Insert a footnote
⌘ + Option + E Insert an endnote
20. Right-to-left language features
Ctrl + ⌘ + Arrow Left Paragraph direction to right to left
Ctrl + ⌘ + Arrow Right Paragraph direction to left to right
21. Function key shortcuts
F1 Undo the last action
F2 Cut selected text or graphics
F3 Copy selected text or graphics to the clipboard
F4 Paste the Clipboard contents
F5 Choose the Go To command (Edit menu)
F7 Open the Spelling and Grammar dialog box
F8 Extend a selection
F9 Update selected fields.
⌘ + F6 Go to the next window
Shift + F2 Copy selected text
Shift + F3 Change letters to uppercase, lowercase, or mixed case
Shift + F4 or ⌘ + Shift + F4 Repeat a Find or Go To action
Shift + F5 Move to the previous insertion point
Shift + F7 Open the Thesaurus pane
Shift + F8 Shrink a selection
Shift + F9 Switch between a field code and its result.
Shift + F11 Go to the previous field
⌘ + F3 Cut the selection to the Spike
⌘ + F4 Close the window
⌘ + F6 Go to the next window
⌘ + F9 Insert an empty field
⌘ + F11 Lock a field
⌘ + Shift + F3 Insert the contents of the Spike
⌘ + Shift + F5 Edit a bookmark
⌘ + Shift + F7 Update linked information in a Word source document
⌘ + Shift + F8 + Arrow Key Extend a selection as a block selection
⌘ + Shift + F9 Unlink a field
⌘ + Shift + F11 Unlock a field
Option + F3 Create an AutoText entry
Option + F7 Find the next misspelling or grammatical error
Option + F8 Run a macro
Option + F9 Switch between all field codes and their results
⌘ + Shift + L Look up selected text on the Internet
Run GOTOBUTTON or MACROBUTTON from the field that displays the field
Option + Shift + F9
results