Electronic

Spreadsheet
ShikhaShokeen (Advanced)

SESSION 1: Analyze data using

SCENARIOS AND GOAL SEEK

Data Consolidation allows you to gather together your data from

separate worksheets into a master worksheet. In other words, the
Data Consolidation function takes data from a series of worksheets
and summaries it into a single worksheet.
STEPS for Data Consolidation are :

1) Open the worksheet that contains the cell ranges to be

consolidated.

2) Choose the Consolidate option under the Data menu.

3) Select
Source data range and click Add. The selected range now
appears on the Consolidation ranges list.
4) Select additional ranges and click Add after each selection.

5) Specify
where you want to display the result by selecting a target
range from the Copy results to box.

6) Selecta function from the Function list. The Sum function is the
default setting.

7) Select
either Row labels or Column labels. The text in the labels
must be identical in all the specified Source range.

8) Click OK to consolidate the ranges.

Shikha Shokeen

NOTE : Use Data > Define Range to give name to a range of

Creating Subtotals : combinatia
on
rows or
>
SUBTOTAL, totals/adds data arranged in an array—that is, a
group of cells with labels for columns and/or rows. Using the
Subtotals dialog, you can select arrays, and then choose a statistical
function to apply to them. It is accessible from Data menu.

Steps to insert subtotal values into a sheet:

1) Ensure that the columns have labels.

2) Inthe Subtotals dialog , in the Group by box, select the column
that you want to add the subtotals to.

3) In
the Calculate subtotals for box, select the columns that you
want to subtotal.

4) In the Use function box, select the function.

5) Click OK.
Shikha Shokeen
Using “What If” Scenarios :

Scenarios are a tool to test “what-if” questions. Each scenario is

named, and can be edited and formatted separately. You can easily
switch between different scenarios by using the Navigator. For
example, if you wanted to calculate the effect of different interest
rates on an investment, you could add a scenario for each interest
rate, and quickly view the results.

Creating Scenarios :

1) Select
the cells that contain the values that will change between
scenarios.

2) Choose Tools > Scenarios.

3) Onthe Create Scenario dialog , enter a name for the new scenario.
This name is displayed in the Navigator and on the title bar of the
scenario.
4) Optionally add some information to the Comment box.

5) Optionally select or deselect the options in the Settings section.

6) Click OK to close the dialog

NOTE : You can create several scenarios for any given range of cells

=3 Shikha Shokeen
Goal Seek
si
Usually, you run a formula to calculate a result based upon existing
values. By contrast Goal Seek option under Tools menu, helps to
find values which will produce the result that you want.

for example
Chief Financial Officer has a good idea of the company’s income in
the first three quarters, because of the contracts that are already
signed. For the fourth quarter, however, no definite income is
available. So how much must the company earn in Q4 to reach its
goal? Then Chief Financial Officer runs a goal seek on the empty
cell for Q4 sales and receives the answer

Solver :

Solver option under Tools menu amounts to a more elaborate form

of Goal Seek. The difference is that the Solver deals with equations
with multiple unknown variables. It is specifically designed to
minimize or maximize the result according to a set of rules that you
define.
Session 2 : Link Data and Spreadsheets
Using Multiple Workbooks and Linking
Cells

sheet
Spreadsheet allows you to link the cells from various worksheets to
summarize data from several sources. In this manner, you can create
formulas using a combination of local and linked information.
Multiple sheets help to keep the information organized.
Inserting New Sheets
Shikha Shokeen
When you open a new spreadsheet, by default, it has a sheet named
Sheet1. There are several ways to insert a new sheet. The first step,
in all cases, is to select the sheet that will be next to the new sheet.
Then do any of the following:

1. Select Insert > Sheet from the menu bar, or

2. Right-click on the tab and select Insert Sheet, or

3. Click in an empty space at the end of the line of sheet tabs.

Each method opens the Insert Sheet dialog box where you can
choose to put the new sheet before or after the selected sheet and
how many sheets to insert.

Renaming Sheets
There are three ways you can rename a worksheet. You can do any
of the following:
1. Double-click on one of the existing worksheet names.

2. Right-click
on an existing worksheet name, then choose
Rename from the resulting Context menu.

3. Select
the worksheet you want to rename (click on the
worksheet tab) and then select the Sheet option from the
Format menu. This displays a submenu from which you
should select the Rename option.

Cell Reference : A cell reference refers to a cell or a range of

cells on a worksheet that can be used in a formula to calculate
values.

Referencing Other Sheets Shikha Shokeen

There are two ways to reference cells in other sheets :

1) By entering the formula directly using the keyboard. :
Typing the reference is simple once you know the format the
reference takes. The reference has three parts to it: Path and file
name . Sheet name . Cell name
The general format for the reference is =’file:///Path &File
Name’#$SheetName.CellName
 Sheet ! usnet :
EN

D
2) By using the mouse. sheet
~ :

Hyperlinks : Hyperlinks can be used in Calc to jump to a

different location from within a spreadsheet to other parts of the
same file or to different files or even to web sites.

Hyperlinks can be stored within your file as either relative or

absolute

An absolute link will stop working only if the target is moved. A

relative link will stop working only if the start and target locations
change relative to each other. For instance, if you have two
spreadsheets in the same folder linked to each other and you move
the entire folder to a new location, a relative hyperlink will not
break.

You can insert and modify links using the Hyperlink dialog. To
display the dialog, click the Hyperlink icon on the Standard toolbar
or choose Insert > Hyperlink from the menu bar.
HyperlinkLinking To External Data : <
tab
i Shikha Shokeen
ctdr]
You can insert tables from HTML documents, and data located
within named ranges from an OpenOffice.org Calc or Microsoft
Excel spreadsheet, into a Calc spreadsheet You can do this in two
ways: using the External Data dialog or using the Navigator

Using the External Data dialog : Steps are

 1. Open the Calc worksheet where the external data is to be
inserted. This is the target worksheet.

2. Select
the cell where the upper left-hand cell of the
external data is to be inserted.

3. Choose Insert -> Link to External Data.

4. Onthe External Data dialog, type the URL of the source

worksheet

5. Inthe Available tables/range list, select the named ranges

or tables you want to insert.

Hyperlink 6. Click OK to close this dialog and insert the linked data.
Linking To Registered Data Sources :

You can access a variety of databases and other data sources and
link them into Calc worksheets. First you need to register the data
source with OpenOffice.org. To register a data source that is in
*.odb format:
Shikha Shokeen
1. ChooseTools -> Options -> OpenOffice.org Base ->
Databases.

2. Clickthe New button to open the Create Database Link

dialog.

3. Enterthe location of the database file, or click Browse to

open a file browser and select the database file.

4. Type a name to use as the registered name for the database

 and click OK.

SESSION 3: SHARING WORKSHEET

DATA

Spreadsheet software allows the user to share the workbook and

place it in the network location where several users can access it
simultaneously. This is required to either speed up data entry or
simply make things easier for collaboration purposes.

Setting Up A Spreadsheet For Sharing :

Open the spreadsheet document , choose Tools > Share Document to

activate the collaboration features for this worksheet. A dialog opens
where you can choose to enable or disable sharing.

Shikha Shokeen
To enable sharing, select the box at the top of the dialog, and then
click OK. A message appears stating that you must save the
worksheet to activate shared mode. Click Yes to continue. The word
(shared) is then shown on the title bar after the worksheet’s title.

Saving A Shared Spreadsheet : Shikha Shokeen

When you save a shared spreadsheet, one of several situations may

occur:
• If the worksheet was not modified and saved by another
user since you opened it, the worksheet is saved.

• If the worksheet was modified and saved by another user

since you opened it, one of the following events will occur:
 If the changes do not conflict, the worksheet is
saved, the dialog below appears, and any cells
modified by the other user are shown with a red
border.

If the changes conflict, the Resolve Conflicts dialog

is shown. You must decide for each conflict which
version to keep, yours or the other person’s. When
all conflicts are resolved, the worksheet is saved.

If another user is trying to save the shared

worksheet and resolve conflicts, you see a message
that the shared spreadsheet file is locked due to a
merge-in in progress.

Shikha Shokeen

Note: Most spreadsheets software automatically turns off some

features in shared workbooks to simplify the workbook since
multiple people can be working on the file at the same time. For
example, shared workbooks don‘t allow merging cells, conditional
formatting, or inserting pictures/graphs/etc

Record Changes :

Calc has the feature to track what data was changed, when the
change was made, who made the change and in which cell the
change has occurred. for example
If you are the sponsor of a youth baseball team. The coach has
submitted a budget to you and you are concerned that the coach
won’t see the changes you made, So you decided to use Calc with the
record changes feature turned on, so that the coach can easily see
the changes you have made.

Shikha Shokeen

How to turned on Record Changes feature ON :

1. Open the Shared Spreadsheet.

2. Select Edit > Changes > Record from the menu bar.

3. Begin editing the worksheet.

NOTE : A red colored border, with a dot in the upper left-hand

corner, appears around a cell where changes were made.

Viewing Changes :

Calc allows you to control what changes you see when reviewing a
worksheet. To change the available filters, select Edit > Changes >
Show You can filter based on:
 1. Date
– Only changes made in a certain time range are
displayed.

2. Author– Only changes made by a specific author are

displayed.

3. Range– Only changes made in a specific range of cells are

displayed.

4. Comment – Searches the content of the comments and only

displays changes which have comments.

5. Showaccepted changes – Only changes you accepted are

displayed.

6. Showrejected changes – Only changes you rejected are

displayed

Adding Comment to a Change : Shikha Shokeen

 1. Make the change to the spreadsheet.

2. Select the cell with the change.

3. Choose Edit > Changes > Comments.

4. Type your own comment and click OK.

NOTE : You can see the comment by hovering the mouse pointer
over the cell.

Shikha Shokeen
Editing Comment :

1. Select the cell with the comment that you want to edit.

2. Select Edit > Changes > Comments.

3. Edit the comment and click OK.

Accepting or Rejecting Changes :

When you receive a worksheet back with changes. Now, as the original
author, you can step through each change and decide which change to
accept and which one to reject. To begin this process:

1. Open the edited worksheet.

2. Select Edit > Changes > Accept or Reject.

3. Calcsteps through the changes one at a time. You can

choose to accept or reject each change
Merging Worksheets : Shikha Shokeen

Sometimes, multiple reviewers return edited versions of a worksheet

at the same time. In this case, Calc provides the feature of merging
worksheets

1. Open the original worksheet.

2. Select Edit > Changes > Merge Document.

3. A file
selection dialog opens. Select a file you want to
merge and click OK.

4. Accept or Reject Changes dialog opens and you can accept

or reject the changes.

NOTE : Changes from different authors appear in different colors

in the worksheet.

Comparing Documents :

When sharing worksheets reviewers may forget to record the

changes they make. Calc can find the changes by comparing
worksheets.

In order to compare worksheets you need to have the original

worksheet and the one that is edited. To compare them:

1. Open the edited worksheet that you want to compare.

2. Select Edit > Compare Document.

 3. Anopen worksheet dialog appears. Select the original
worksheet and click Insert.

4. Calc finds and marks the changes

P SESSION 4: CREATE AND USE

MACROS IN SPREADSHEET

Shikha Shokeen
Macro :

A macro is a saved sequence of commands or keystrokes that are

stored for later use. Macros are especially useful to repeat a task the
same way over and over again

Using the macro recorder :

Use Tools > Macros > Record Macro to start the macro recorder.
The Record Macro dialog is displayed with a stop recording button.
Click Stop Recording to stop the macro recorder.

Advantages of using Macro in Calc :

1. Macros automates the repetitive and routine tasks.

2. Macros speed up your process and reduce time.
 5
CHAPTER Using Macros in Spreadsheet

IntroductIon
Many times, we have to perform repeated tasks such
as typing school name, address, contact numbers with
a specific formatting or apply the same formula at a
particular cell for different sheets in a workbook. How
easy would it be if we could get this done at the click
of a button? This will ensure that we maintain the
standardization in terms of font style without any typing
mistake. Can you think of any other advantage? In this
chapter, you will learn how to use a macro to automate
repeated tasks that are always performed in the same
way over and over again.

Recording a Macro
A macro is a single instruction that executes a set of
instructions. These set of instructions can be a sequence
of commands or keystrokes that can be used for any
number of times later. A sequence of actions such as
keystrokes and clicks can be recorded and then run as
per the requirement.
It is important to know that by default
the macro recording feature is turned
off when LibreOffice is installed on your
computer. Hence, to record a Macro ensure
that the macro recording is enabled. Macro
recording can be enabled using the Tools
option on the main menu bar by selecting
Tools > Options > LibreOffice > Advanced.
Observe the Optional Features. There are
two options which are not check marked.
Put the checkmark on the option “Enable
Fig. 5.1: Enabling a Macro macro recording” as shown in Fig. 5.1.

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 Observe in Fig. 5.2, that the Record
Macro option found under Tools > Macros
is visible now.
The Macro records all the keyboard and
mouse actions but the following actions
are not recorded.
• Opening of windows
• Actions carried out in another
window than where the recording
was started.
• Window switching
• Actions that are not related to the
spreadsheet contents. For example,
Fig. 5.2: Record Macro option after enabling macro
changes made in the Options dialog,
macro organizer, customizing.
• Selections are recorded only if they are done by
using the keyboard (cursor traveling), but not
when the mouse is used.
• The macro recorder works only in Calc
and Writer.
Follow the steps given below to record a macro.
Step 1. Click on Tools > Macros and then click on
the Record Macro option.
Step 2. Now start taking actions that will
be recorded.
Step 3. Once you click on Record Macro option,
recording of actions starts and a small
alert will be displayed as shown in Fig. 5.3. Fig. 5.3: Stop Recording button
Clicking on “Stop Recording” button will
stop the recording of actions.
Step 4. This will open the Basic Macros dialog
window to save and run the created macro,
as shown in Fig. 5.4.
Step 5. To save the macro, first select the object
where you want the macro to be saved in
the Save Macro to list box.
Step 6. The name of the macro by default is Main
and is saved in the Standard Library in
Module1. You can change the name of
the macro.
Fig. 5.4: Basic Macros dialog
Step 7. Click on Save button. window

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 notes A Library is a collection of modules which in turn is a
collection of macros.

Practical Activity 5.1

Record a macro to apply the following style to the Heading “Data
Analysis” in the cell A1.
The font style should be “Times New Roman”
The font size should be “14”
The font colour should be “Blue”
Cells from A1 to G1 should be merged and centred
Procedure
Step 1. Create the spreadsheet. Write the heading “Data
Analysis” in cell A1.
Step 2. Choose Tools > Macros > Record Macro. Perform the
actions mentioned above in Practical Activity 5.1 in
the spreadsheet.
Step 3. Click Stop Recording to stop the Macro Recorder.
Step 4. The Basic Macro dialog appears as shown in Fig. 5.4,
in which you can save and run the macro.
Step 5. A Standard library is present by default when a
spreadsheet is created and saved.
Step 6. To save the macro, first select the object where you
want to save the macro in the Save macro in list
box. Fig. 5.5 shows that the Main macro is saved by
default in the Standard Library in Module1. You can
change the name of the macro. Here, we have named
the macro as FormatHeading.

Fig. 5.5: Naming a Macro

Note : If all the macros will be given the same name then they
will overwrite the previous Macro created by that name.

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Rules for naming a Macro, Module or a Library: notes
While naming a Macro, Module or a Library the name
should :
• Begin with a letter
• Not contain spaces
• Not contain special characters except for _
(underscore)

Running a Macro
Let us now run the macro for another sheet which
requires its heading in cell A1 to be given the same
format as recorded in the Formatheading macro. To run
a macro we need to perform the following steps.
Step 1. Type the heading in cell A1
Step 2. Use Tools > Macros > Run Macro to open the
Macro Selector dialog box as shown in Fig. 5.6.

Fig. 5.6: Selecting and runnig a Macro

Fig. 5.6 shows three names in the library. Out of which

• LibreOffice Macros library is provided by
LibreOffice and contains modules with pre
recorded macros and should not be changed.
• My Macros contain macros that we write or add
to LibreOffice.
• Untitled1 is the name of the worksheet we are
working on. Since at this time we have not saved

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 notes the worksheet with another name it is showing
Untitled1. You will see further that Untitled1 will
be replaced with the name of the spreadsheet.
Step 3. Select the library and module in the Library
list.
Step 4. Select the macro in the Macro name list.
Step 5. Click Run to run the macro.

Practical Activity 5.2

Run a previously created Macro Formatheading.
Step 1. Type the heading in cell A1.
Step 2. Open the Macro selector dialog box by clicking Tools
-> Macros-> Run Macro
Step 3. Click on MyMacros > Standard > Module1. Then
select Formatheading from the Macro Name box and
click Run as shown in Fig. 5.6.
You will observe that the Heading in Cell A1 is formatted.
The action recorded by a macro is recorded as instructions in a
programming language called BASIC. It is also possible to view
and thus edit the code of a macro. But remember, it is advised to
edit a macro only if you have knowledge of the language in which
the macro is written which is BASIC in case of CALC. You can
view the code generated for the macros by going to Tools >
Macros > Edit Macros.
Choose the macro name from the Object Catalog and the
associated code will be visible as shown in Fig. 5.7.

Fig. 5.7: Code generated for macro in IDE

Warning – Do not make any changes to the code unless you are
aware of the language.
Note – The code of a macro begins with Sub followed by the
name of the macro and ends with End Sub .

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 Creating and Organising a Simple Macro
- Till now we have learned to record, store and run the
macro. The recorded macro is internally stored as
instructions written in a programming language that
are executed when the macro is executed or run.
We selected a library or module to store our recorded
macro, similarly while creating a macro, either create a
new library/module or edit an existing module stored in
a library. Use the following steps to organize the macro.
Step 1. Click on Tools > Macros > Organize Macros >
LibreOffice Basic to open the LibreOffice Basic
Macro dialog window as shown in Fig. 5.8.
Step 2. Click Organizer to open the Basic Macro
Organizer dialog as shown in Fig. 5.9.

Fig. 5.8: Basic Macro dialog window Fig. 5.9: LibreOffice Basic Macro Organiser

Create a library to store a macro

To create a new library containing modules, click on
Library > New.
Use the following steps to create a module to store
a macro.
Choose the Modules Tab and select a Module. Click
on New to create a new Module.

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 notes
Practical Activity 5.3
Create a simple Macro using BASIC programming instructions
that will display Hello in a dialog box stored in the Standard
module as shown in Fig. 5.10 when executed.

Fig. 5.10: A Dialog Displaying Hello using macro

Step 1. Open the LibreOffice Basic Macro dialog box using

Tools > Macros > Organize Macros > LibreOffice
Basic.
Step 2. From the Basic Macros dialog box select Organizer
Step 3. From Modules tab, select My Macros folder and click
on New button as shown in Fig. 5.11.

Fig. 5.11: Creating a Module with name Hello

Step 4. Give a name to the New Module say ‘Hello’ and click
Ok. You will see Hello under Standard Library in My
Macros Library.

Fig. 5.12: Module Hello in Basic Macro Organizer Dialog

Step 5. Select Hello and click Edit (Fig. 5.12) to open the
Integrated Development Environment (IDE). It is a
text editor that allows you to create and edit macros.
Type Print “Hello” between Sub Main and End Sub as
shown in Fig. 5.13.

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 notes

Fig. 5.13: Code of Hello Macro

The created module can be executed as explained in the previous
section. Besides, the module can be executed from the IDE by
either clicking the Run button or pressing F5.

Macro as a Function
~
Consider a situation wherein you need to perform
calculations that are repetitive in nature. Assume that
the same formula needs to be applied to different data in
different sheets and there is no predefined function for it.
In such a situation will it not be convenient if we could
Arguments can be numbers, text,

j
create a macro that performs the calculations? It will save logical values such as TRUE or
us the effort of remembering and typing the formulas. It FALSE, arrays, error values such as
is possible to do so if we use Macro as a function. Instead #N/A, or cell references. The
of writing instructions in between Sub and End Sub, we argument you designate must
can write instructions in between Function and End produce a valid value for that
Function. A function is capable of accepting arguments argument. Arguments can also be
constants, formulas, or other
or values. It can perform operations on the arguments,
functions.
perform calculations and return the result. -

Practical Activity 5.4

Calculate the number of tiles required for flooring of a room
using macro as a function. The length and width of the room and
the length and width of a tile is entered in the sheet as shown
in Fig. 5.14.

Fig. 5.14: Sheet storing length and width of floor and tile

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 notes Step 1. Enter data in a sheet and save it with the name as
Calculatetiles.ods
Step 2. Select Tools > Macros > Organize Macros >
LibreOffice Basic to open the LibreOffice Basic
Macros dialog.
Step 3. Choose Calculatetiles.ods. Click on New and type
a name. We have named it as Calctiles as shown in
Fig. 5.15 and press OK.

Fig. 5.15: Creating a New Module to define function

Step 4. Write a function to calculate the number of tiles. A
function starts with Function followed by the name
of the function and then the statements to calculate
area of the floor, tiles and number of tiles and store
the final result in the name of the function as shown
in Fig. 5.16. Press the Save button on the toolbar or
press Ctrl+S.

Fig. 5.16: IDE showing function definition to calculate number of tiles

Note: The text in grey is preceded by ‘ (single quote) indicating it

is a comment. A comment is written to write descriptive text to
support the code.
Step 5. Use the function in the sheet as shown in Fig. 5.17.

Fig. 5.17: Sheet using Macro as a function

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 Step 6. Use fill handle to drag the function for other cells. The notes
final sheet is shown in Fig. 5.18.

Fig. 5.18: Displaying Number of tiles using Macro as a function

Check Your Progress

A. Multiple choice questions

1. Macro Recordings can be enabled from the ________ option

in the menu bar.
(a) Sheet
(b) Data
(c) Tools
(d) Window.
2. Which of the following is an invalid Macro Name?
(a) 1formatword
(b) format word
(c) format*word
(d) Format_word.
3. Which of the following Libraries contains modules with
prerecorded macros and should not be changed?
(a) My Macros
(b) LibreOfficeMacros
(c) Untitled1
(d) Test.
4. Identify which of the following is a programming Language?
(a) Calc
(b) BASIC
(c) Writer
(d) Macro.
5. The Module can be executed from the IDE by pressing
_________________.
(a) F3
(b) F4
(c) F5
(d) F6
5. Which of the following is the default name of the Macro
_______________.
(a) Default
(b) Main
(c) Macro1
(d) Main_Macro

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 notes B. Fill in the blanks

1. ________ library is automatically loaded when the document

is opened.
2. IDE stands for _______________________________.
3. Macro as a function is capable of accepting ___________
and returning a ____________.
4. Macro ________________ allows us to add, delete a module.
5. The code of macro begins with __________ followed by the
name of the macro and ends with __________.
6. By default a macro is saved in the _____________ .

C. State whether the following statements are True or False

1. Macro is a group of instructions executing a single

instruction.
2. Once created, Macro can be used any number of times.
3. By default, the Macro recording feature is turned on.
4. It is not possible to stop recording of a Macro.
5. Every Macro should be given a unique name.
6. A macro once created can be edited later.

D. Answer the following questions

1. What is a Macro? List any two real life situations where

they can be used.
2. List the actions that are not recorded by a macro.
3. How is LibreOffice Macros Library different from my
Macros?
4. Differentiate between predefined function in Calc and
Macros as a function
5. List the rules that should be kept in mind while naming
a macro.
6. Give any one advantage of macros.

Lab Exercises

1. Record a Macro that performs Bold, Underline on the

Heading in Cell A1. Give macro the name BoldunderlineA1
and save it in a New Module named Basic Formatting which
is created in a New Library named DocumenHeadingA1.
2. Record a Macro that creates a bar chart for data stored in
cells A2 – A9 and K2 to K9.
3. Run the macro recorded in (i) and display a barchart
for the following data showing Minimum and Maximum
temperature from 2010-2017.

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1. What is Consolidating data?
Answer – The Data Consolidation tool summarises data from multiple
worksheets or workbooks into a single worksheet that you can simply
update. Consolidate has a graphical interface for copying data from one
set of cells to another and then performing one of a dozen operations on
it. Consolidation allows the contents of cells from many sheets to be
consolidated in one location.
2. What is Subtotal?
Answer – SUBTOTAL: totals/adds data in an array—that is, a
collection of cells with column and/or row labels. You can choose
arrays and then apply a statistical function (sum, average, max, min) to
them using the Subtotals dialogue. To maximise efficiency, a function
can be applied to up to three sets of arrays.
Electronic Spreadsheet Class 10 Questions and Answers
3. What is Goal Seek?
Answer – The word “goal seeking” refers to the act of determining your
input value based on a previously determined output value. The method
entails the use of a certain operator in a formula that may be calculated
with computer software.
Example: Set Cell: This specifies the cell whose value will be changed
to the desired value after the Goal Seek operation is completed.
For instance, Jack received a 25 out of 30 in English and a 22 out of 30
in Math. In order to calculate the score in IT, he needs to acquire an
overall score of 85 percent. As a result, a goal has been established, and
according to it, Jack will discover one unknown variable, IT marks.

Shikha Shokeen
4. What is Scenario?
Answer – Scenarios are a tool to test “what-if” questions. Each
scenario is given a unique name and can be changed and
presented independently. Only the content of the currently active
scenario is printed when you print the spreadsheet. A scenario is
essentially a set of saved cell values that you may use in your
calculations. Using the Navigator or a dropdown list displayed
beside the changing cells, you may simply switch between these
sets.
Electronic Spreadsheet Class 10 Questions and Answers
5. What is Solver?
Answer – The Solver option in the Tools menu is essentially a
more advanced version of Goal Seek. The Solver, on the other
hand, deals with equations involving several unknown variables.
It is meant to minimise or maximise the result based on a set of
rules that you specify.
6. Differentiate between relative and absolute hyperlinks.
Answer – An absolute hyperlink will stop working only if the
target is moved. A relative hyperlink will stop working only if the
source and target locations change relative to each other.
Suppose, if you have two spreadsheets in the same folder linked
to each other and you move the entire folder to a new location, a
relative hyperlink will not break a link.

Shikha Shokeen
7. How can we rename a worksheet in Spreadsheet?
Answer – There are three ways you can rename a worksheet, and the
only difference between them is the way in which you start the
renaming process. You can do any of the following: Double-click on
one of the existing worksheet names. Right-click on an existing
worksheet name, then choose Rename from the resulting Context
menu. Select the worksheet you want to rename (click on the
worksheet tab) and then select the Sheet option from the Format
menu. This displays a submenu from which you should select the
Rename option.
8. How can we rename a worksheet in Spreadsheet?
Answer – You can rename a worksheet in three different ways, with
the only difference being how you begin the renaming process. You
can choose from the following options:
Select one of the existing worksheet names with a double-click.
Right-click an existing worksheet name, then select Rename from the
Context menu that appears.
Select the worksheet you want to rename (by clicking on the
worksheet tab), then choose Sheet from the Format menu. This brings
up a submenu, from which you should choose Rename.
Electronic Spreadsheet Class 10 Questions and Answers
8. What is the advantage of sharing worksheet data?
Answer –
Enhance the speed of data entering Shikha Shokeen
To facilitate collaboration, make things easy.
9. Explain features and use of Record changes.
Answer – Calc offers a feature that allows you to keep track of what
data was modified, when it was updated, who performed the
modification, and which cell it happened in.
A coloured border appears around a cell where changes were made,
with a dot in the upper left-hand corner. Other reviewers will easily
notice which cells have been changed. A strong coloured bar
indicates a deleted column or row.
10. What is the purpose of adding comments?

Answer – Comments from reviewers and authors can be added to

explain their changes.
11. How can we add comments to the changes made?
Answer – To add a remark to a modification, use the following
syntax:
Make the necessary changes to the spreadsheet.
2. Select the cell that has been changed.
3. Select Edit > Changes > Comments from the drop-down menu.
The following dialogue box appears. Calc’s automatically added
comment displays in the title bar of this dialogue and is not
editable.
4. Click OK after typing your own comment.

Electronic Spreadsheet Class 10 Questions and Answers

12. Explain features of accepting or rejecting changes.

Answer – The beauty of the recording changes mechanism

becomes apparent when you receive a worksheet with changes.
You can now go through each change like the original author and
decide how to proceed. To get started, do the following:
1. Open the worksheet that has been changed.
2. Select Edit > Changes > Accept or Reject from the drop-down
menu. The dialogue box displayed below will appear.
3. Calc goes through each modification one by one. As you go
through the process, you can accept or reject each adjustment. If
you wish to, you can also pick Accept all and reject all.

Shikha Shokeen
13. What are Macros? How can we record a Macro?

Answer – When the same set of operations must be completed

repeatedly, such as formatting or applying a similar formula to a similar
piece of data, macros can save time. It can be used to name and track a
sequence of events.
To record a macro, follow these steps:
1. Input data
2. Before performing any operation, go to tools->macro->record macro.
3. Now repeat the motion you just did.
4. Select “Stop Recording” from the drop-down menu. Now save the
macro by giving it a name.

Shikha Shokeen
·

Reference : -

① www-nentnic. In
② https://csiplearninghub.com/it-402-spreadsheet-class-10-notes/

https://cbseskilleducation.com/electronic-spreadsheet-class-10-questions-and-
answers/