Prime Scan
TA and DA Policies 2024-25
This policy covers travel allowance (TA) and daily allowance (DA) for staff, including lodging and boarding, based on their
role within the company. The policy differentiates between local travel (up to 12 hours) and tours (more than 12 hours
up to 24 hours).
Financials
DA (Food, DA
Category Role TA (Local) TA (Outstation) 24 hrs) (Accommodation,
Max 24 hrs) Max
A Sales person ₹3/km/2W (train 3rd AC/3-wheeler) ₹ 400 ₹ 800
B Assistant Manager ₹3/km/2W (train 3rd AC/3-wheeler) ₹ 500 ₹ 1,000
C Manager ₹3/km/2W (train 3rd AC/3-wheeler) ₹ 600 ₹ 1,200
D Senior Manager ₹6/km/4W (train 2rd AC/3-wheeler) ₹ 700 ₹ 1500
E General Manager ₹6/km/4W (train 2rd AC/3-wheeler) ₹ 800 ₹ 1800
F Director Actual Actual Actual Actual
Rules:
1. Local Travel (up to 12 hours):
- For local travel, employees will receive TA based on the kilometres travelled:
- Two-Wheelers: ₹3 per km.
- Four-Wheeler (Manager and above): ₹6 per km.
- No food or accommodation allowance will be provided for local city travel as employees will be in their hometown and expected to eat at
home.
2. Outstation Travel (more than 12 hours up to 24 hours):
- For outstation travel, employees will receive TA to cover transportation, which includes:
- Sales Executive and Assistant Manager: Train fare or 3-wheeler fare.
- Manager and above: Train fare or cab fare.
- DA for food will be provided based on the 24-hour rate.
- Accommodation allowance will be provided based on the 24-hour rate for lodging expenses
3. Meal Allowance (DA -
Food):
- The meal allowance is to cover food expenses during outstation travel.
- The rates vary based on the employee's role and are provided for trips lasting more than 12 hours, this is the maximum allowed according the
category, please try to get required meal to save the wastage of money.
4. Accommodation Allowance
(DA - Accommodation):
- The accommodation allowance is to cover lodging expenses during outstation travel.
- The rates vary based on the employee's role, with a maximum of ₹2,000 for a 24-hour period, this is the maximum allowed according the
category, please try to get decent room to save the wastage of money.
5. Receipts and Reporting:
- Employees must submit receipts for transportation, lodging, and food expenses to claim reimbursement.
- A detailed travel expense report along with tour report must be submitted within one week of the completion of the trip, otherwise it will be
considered null and void.
6. Adjustments and Exceptions:
- The rates may be reviewed and adjusted annually to reflect changes in the cost of living and inflation.
- Exceptions to the policy can be made with prior approval from the management, considering special circumstances.
