Standard Operating Procedure
Sharmin Chowdhury Himu
Trine University
BAN--5003-2D1-SP-2023 - Operations Analytics
Dr. Brian Daenzer
Jan 27, 2024
Standard Operating Procedure (SOP)
Document Number: HR-002
Employee Onboarding Process
Purpose
To outline a standardized process that will be followed for onboarding new employees thus
ensuring ease of transition onto their position roles and culture assimilation into the society.
Scope
This SOP is only valid for the Human Resources Department and all employees who are
responsible for hiring in Rivertex Organization
Definitions
Onboarding: Implementing integration of a new employee in the company and
ensuring that they are provided with adequate knowledge, skills, and behaviors.
HR Coordinator: The person who directs the accommodation.
Procedure
Procedure
1. Pre-Onboarding Activities
• 1.1 HR Coordinator verifies the date on which an individual shall be hired and
compiles an entry program.
• 1.2 Welcome the new employee through an email and give some basic information
about his/her first day of work.
• 1.3 Arrange the workstation, computer and access keys
2. First Day Orientation
2.1. Conduct a welcome meeting introducing them to the company, culture, and
values.
2.2. Review job description, expectations, and key responsibilities.
2.3. Introduce to team members and assign a mentor or buddy.
3. Training and Development
3.1. Provide job-specific training sessions.
3.2. Schedule meetings with key departments or personnel they will work with.
3.3. Set up initial performance and goal-setting meetings.
4. Documentation and Compliance
4.1. Complete all necessary employment forms and documents.
4.2. Make the new employee aware of company policies and procedures as soon as
possible after recruitment.
4.3. Ensure compliance with legal and organizational requirements.
5. Ongoing Support and Evaluation
5.1. Schedule regular check-ins and feedback sessions with the new employee.
5.2. Assess the on-boarding state after thirty days, sixty days and ninety days
respectively
5.3. Address any concerns and provide continuous support for professional
development.
Responsibilities
HR Coordinator: Manages the overall onboarding process.
Hiring Manager: Offer role-based orientation and training.
IT Department: Establishes workstations and technical equipment.
Documentation
Maintain records of all onboarding activities and documents.
Keep track of the new employee's progress during the evaluation period.
Revision History
Created on: [Creation Date]
Revised on: [Revision Date, if any]
