Employee Onboarding Checklist
Pre-Arrival Preparation
HR Department Tasks
[ ] Send welcome email with first day details
[ ] Prepare employment contract and documentation
[ ] Set up employee ID and access credentials
[ ] Order business cards and name plate
[ ] Coordinate with IT for equipment setup
IT Department Tasks
[ ] Create user accounts and email address
[ ] Configure laptop/desktop with required software
[ ] Set up phone extension and voicemail
[ ] Provide access to company systems and applications
[ ] Prepare IT orientation materials
Manager Tasks
[ ] Prepare workspace and assign desk/office
[ ] Plan first week schedule and meetings
[ ] Identify buddy/mentor for new employee
[ ] Prepare team introduction materials
[ ] Schedule one-on-one welcome meeting
First Day Activities
Morning (9:00 AM - 12:00 PM)
[ ] Welcome and office tour
[ ] Complete remaining paperwork
[ ] IT equipment handover and setup
[ ] Security badge photo and activation
[ ] Introduction to immediate team members
Afternoon (1:00 PM - 5:00 PM)
[ ] HR orientation session
[ ] Review company policies and procedures
[ ] Set up direct deposit and benefits enrollment
[ ] Department overview and role expectations
[ ] Schedule follow-up meetings for week 2
First Week Goals
Days 2-3
[ ] Complete mandatory training modules
[ ] Shadow team members on key processes
[ ] Review job description and performance expectations
[ ] Begin initial project assignments
[ ] Attend team meetings as observer
Days 4-5
[ ] Start taking on small responsibilities
[ ] Complete compliance and safety training
[ ] Meet with key stakeholders and collaborators
[ ] Set 30-60-90 day goals with manager
[ ] Provide feedback on onboarding experience
30-Day Checklist
[ ] Performance check-in with manager
[ ] Complete all required training programs
[ ] Establish routine workflows and processes
[ ] Build relationships with key team members
[ ] Demonstrate proficiency in core job functions
60-Day Milestones
[ ] Take ownership of specific projects or responsibilities
[ ] Contribute actively in team meetings and discussions
[ ] Seek feedback and implement improvement suggestions
[ ] Begin mentoring or training newer team members
[ ] Assess integration and job satisfaction
90-Day Review
[ ] Formal performance evaluation with manager
[ ] Set long-term career development goals
[ ] Complete probationary period requirements
[ ] Receive feedback on overall performance
[ ] Plan continued professional development
Resources and Contacts
HR Contact:
[email protected] | Ext: 1234
IT Support:
[email protected] | Ext: 5678
Manager: [Manager Name] | [Email] | [Extension]
Buddy/Mentor: [Name] | [Email] | [Extension]
Emergency Information
Building Security: Ext: 9999
Medical Emergency: Call 911
Fire/Evacuation: Follow posted procedures
Last Updated: September 17, 2025
Version: 2.1
