MICROSOFT WORD
Lecture 3
COE 201- Computer Proficiency
Outline
▪ Introduction to Word
▫ Getting familiar with some key tasks.
▪ Word Basics
▫ Creating a new document.
▫ Formatting text.
▫ Formatting a paragraph.
▫ Pictures & captions.
▫ Creating a table.
▫ Headers & footers, page numbering.
▫ Breaks.
▫ Bullets & Numbering.
▫ Equations& symbols.
▫ Citation and bibliography.
▫ Table of content.
▫ Track Changes.
Introduction to Word
▪ Before you begin creating documents in word, you
may want to set up your word environment and
become familiar with a few key tasks:
▪ The ribbon.
▪ The quick access toolbar
▪ The ruler.
The Ribbon
Tabs Maximize/Minimize
Buttons
Font Group Dialogue Box Launcher
Summary of the Ribbon Tabs
The Quick Access Toolbar
▪ Next to the Microsoft Word Button.
▪ Provides you with access to commands you
frequently use.
▪ To add commands to your Quick Access Toolbar,
press the arrow and check which commands you
Customize
want to add.
The Ruler
▪ It measures the width of the paper.
▪ The sliding markers on the ruler are all for positioning
paragraphs of the text on the page.
▪ You have to select the paragraph in order to set its
indent.
▫ ▪ The first line indent: Positions the slider where you want the
first line of a paragraph to start.
▫ ▪ The hanging indent: Positions the start of the second and all
following lines of the text.
▫ ▪ The left indent: Positions the left indent of the text. The right
▫ indent: Positions the right indent of the text.
Creating a New Document
1
1. Open MS Word
2. Click the File
Tab.
3. Click New. 3
4. Choose a blank 2
document, or
choose from a
template.
5. Click Create
4
Formatting Text
▪ Format the font.
▪ Format the size of the font.
▪ Set the font colour.
▪ Set the type:
▫ Bold (Ctrl+B)
▫ Italic (Ctrl+I)
▫ Underline (Ctrl+U)
Formatting Paragraph
▪ Paragraph spacing.
▪ Line spacing and indentation.
▪ Styles.
Formatting a Paragraph
Paragraph spacing
▪ Go to Page Layout tab.
▪ In the paragraph group under spacing, set the
spacing between the paragraph selected and the
paragraph after and before it.
Paragraph Dialogue Box
Line Spacing & Indentation
Set the alignment of the text to left, right,
centered or justified
Set the paragraph indentation from left and
right.
Special indentation for
the first line of the
paragraph.
Set the spacing between the
lines in the same paragraph.
Styles
▪ Styles are predefined set of text format.
▪ You use Word styles to identify and format the
structural elements in your document.
▪ ▫ You can use “Title” style for your title, “Body
Text” style for your body, etc.
How to Use Word Styles
▪ In the home tab, you can find the
styles under styles group.
▪ There are many predefined styles
created by Word.
▪ Just select the paragraph and apply
the style that you want.
Creating a new style Launch the Styles
Dialog Box
Choose a style
name
Adjust style
format
Adjust Paragraph
formatting and Choose New
other options Style
Pictures & Captions
▪ Insert a picture
▪ Right click on the picture to
insert a caption
▪ Choose the label: Equation,
Figure or Table.
▪ Name the caption.
Creating a Table
1- Choose
Insert then
Table
2- Click insert
table
3- Modify the nb of rows
and columns, then press
OK
Modifying a Table 2- Select the “Table
Tools” tab, then ‘Design’
(1)
1- Select the
3- Select ‘Borders’
rows and
then add or remove
columns you
borders of the table
want to modify.
Modify a Table
Headers & Footers
▪ Go to ‘Insert’
▪ Once you select a header or a footer, a new
“Header & Footer Tools” appears.
Page Numbering
▪ In the ‘Insert’ tab.
Breaks
▪ Use to divide one document into multiple parts, each one being independent from
the others.
▪ This will allow:
▪ Different Page Layout (Portrait/Landscape), 1- Select Page
Numbering Scheme & Headers/Footers. Layout, Breaks
Note: A Page Break forces the following
text to start on a new page, but the text
remains in the same section
2- Select the
desired Section
Break
Bullets & Numbering
▪ Used to arrange and format text to draw emphasis.
▪ To insert a new list:
▪ Select the text you want to format as a list.
▪ Click the bullets or numbering command on the home tab.
▪ Press enter to add another item to the list.
Add Bullets Add Numbering
Equations & Symbols
Select and replace
variables.
Citation & Bibliography (1)
Citation & Bibliography (2)
Table of Content
1- Select
References, Table
of Contents
Important Note!: The
table of contents will not
work if you
don’t use appropriate
styles (i.e.:Heading1,
Heading 2, and Heading
3…)
2- Select the
desired format
Or choose Insert Table of Contents for
advanced options
Comments
1- Select New Comment
2- write your
comment
Track Changes
1- Select track changes
2- After that all
changes are
tracked
Report
▪ Use consistent format throughout the whole
report.
▪ Use standard fonts: Arial, Times New Roman,
Calibri etc.
▪ Always label and number your tables and
figures.
▪ Number all your pages, except the cover page.
Report
▪ Cover page:
▪ Your name.
▪ Organization (i.e. Lebanese American University).
▪ Report Title.
▪ Date.
▪ Table of content.
▪ List of figures.
▪ List of Tables.
