SAP Concur
User Manual – Expense claim
Please click on below link to login.
https://eu1.concursolutions.com/home.asp
To sign in to SAP Concur- (Refer the below screenshot)
1. In the Username field, enter your username i.e (Randstad official Email Id)
2. Sign In screen click on Randstad
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Note: Once logged in; home screen will pop up as shown in screenshot-1 below: For the first-
time login please verify the email address defined in Concur using the below settings:
Select Profile Settings > Personal Information > under email address, select Verify.
To create a new expense report:
Step 1: To claim the expense we need to create a report, it can be done in two ways, which
takes you to the expense report header page as shown in the screenshot-3 below:
1. Click on to Start a claim tab from task Bar. (Refer screenshot- 1)
(Or)
2. Click on Expense ---> Create New report. (refer screenshot- 2)
Screeshot-1
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Screenshot-2:
Step 2:
On the report Header Page please fill in the short description of the Trip in the Report
name box and mention the detailed trip description in report comment box.
It is important that we give the complete description of claim for quick and easy approvals by
manager and by finance for early processing.
After filling all the details click on next button to proceed further.
Note: Red colored Columns are mandatory field.
Example: Client visit to Bangalore
Screeshot-3
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Step 3: User need to choose the suitable expense type from below list that appears on the
screen.
Example: User going to claim his hotel rent with Breakfast. Choose hotel from the expense
type to fill details (refer screenshot 4)
Screeshot-4
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Screenshot 4.1:
1. To attach the receipt; use attach receipt option from bottom of right side.
2. Do the itemization by clicking on itemization button. This is applicable only for hotel
expense type. Enter check in and check out details with per day rent details as
per then click on the save itemization’s option.
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Screeshot-4.2
Itemization:
3. Click on save button and then user can continue their expense claim related to same trip
by clicking new expense tab by doing similar process
Screeshot-4.3
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Screen shot for extracting the claim:
Screenshot-5
Click on Expenses ->Click to print option-> Report – Detailed take the print of the claim
Step 5: After saving the expense claim click on the submit button to submit the claim, after
that it will be assigned to approver (manager’s) queue for validation.
Screenshot- 6
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Note: Claim will be processed once it’s approved by Manager – Its employee’s responsibility to
get the manager’s approval.
Step 6: Tracking claim.
1. Goto Home page select expense
2. Manage Expense page -→ select report Library (it will show you the status of all your
claims).
Screenshot- 7
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Using expense IT (mobile app)
To download the app on IOS, Android or Blackberry search in the app store for ‘SAP Concur’
❖ Login using your email address and password
This is your main screen.
List of receipts previously
taken but not yet
submitted
List of your open and
submitted claims
Use Expense IT to take a
photo of your receipts
Concur mobile app user Demo Video links are listed below.
https://www.youtube.com/watch?v=GOEIYu1JamQ
https://www.youtube.com/watch?v=XWQoPyrrwcs
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