i. Regional Level Seminar/Workshop Rs.
70,000/-
ii. State Level Conference/Workshop Rs. 80,000/-
iii. National Level Conference/Workshop Rs. 1.00 lakh
iv. International Level Conference/Workshop Rs. 1.50 lakh
5. PROCEDURE OF APPLYING FOR THE SCHEME
The Colleges who wish to avail financial assistance under this scheme should submit their proposal in the
prescribed proforma (Annexure-I) at least six months the before proposed date of the seminar to the
UGC Regional Offices located at Bhopal, Kolkata, Guwahati, Hyderabad, Bangalore and Pune. The
Colleges in the northern region including Delhi may apply to the UGC, Northern Regional College Bureau,
35 Ferozshah Road, New Delhi. Funds once released/sanctioned for organizing the particular
seminar/conference/symposia and workshop cannot be utilized for any other programme.
The proposal may be sent any time during the year. The Commission will consider the proposals, in the
month of June/December depending on the numbers of proposals received.
6. PROCEDURE FOR APPROVAL
The Expert Committee will consider the proposal for Seminar/ Conference/ Workshop/ Symposia and the
final decision will be taken by the regional offices keeping in view the recommendations made by the
Expert Committee and the availability of funds for the scheme.
While sending the proposal a copy of the statement of expenditure and utilization certificate for any grant
sanctioned earlier by the UGC, if the College had taken assistance under this scheme should be
furnished to the UGC.
In case the event is cancelled, the funds will be returned back to the UGC immediately. Prior permission
of the UGC is required in case the date (s)/venue for the seminar are changed. Prior provision for the
UGC sponsorship is also essential.
7. PROCEDURE FOR RELEASE OF GRANTS
After the Commission’s approval of the proposal, the approval letter for the
Seminar/Symposia/Conference and workshop will be sent to the College along with the first instalment of
the 90% of the total grant sanctioned. The amount released can be spent under the approved
heads/items within the approval allocation under these respective heads/items.
The second instalment of the sanctioned grant will be released on the receipt of (i) the details of
participation/paper presentation, (ii) duly audited utilization certificate of the first instalment, which must
be signed by the Convener/ Head, of Institution (Principal of College) (iii) two copies of proceedings.
ANNEXURE – I
UNIVERSITY GRANTS COMMISSION
NEW DELHI – 110 002
SECTION-A
COLLEGE IDENTIFICATION
(Not applicable for Universities)
REGION :
(PLEASE TICK ( )OUT THE APPROPRIATE ITEM)
1 ACTIVITY. Seminar Symposium Conference Workshop
2 GEOGRAPHICAL COVERAGE State Level Regional National International
3 BROAD SUBJECT Sciences Arts/Humanities Commerce Others
AREAS
4. NAME OF CONFERENCE -----------------------------------------------------------------------------------
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5. DATES From To Total No. of days
6. VENUE
7. NAME AND ADDRESS OF ORGANIZING COLLEGE
College Name:
Department:
Address:
Email
PIN:
8. NAME & DESIGNATION OF CONVENOR
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9. DESIGNATION OF OFFICIAL EMPOWERED TO RECEIVE FINANCIAL GRANTS (GRANTS
WILL BE RELEASED ONLY IN FAVOUR OF HEAD OF INSTITUTION):
