xRepublic of the Philippines BDepartinent of Education Region VII - Central Visayas ‘Schools Division of CEBU PROVINCE Office of the Schools Division Superintendent February 4, 2025 DIVISION MEMORANDUM No. O9§ , s. 2025 DIVISION CHECKING AND VALIDATION OF SCHOOL FORMS AND OTHER PERTINENT DOCUMENTS OF KINDERGARTEN, GRADE 6, GRADE 10 AND GRADE 12 To: Assistant Schools Division Superintendent Chief, CID and SGOD Public Schools District Supervisors/ District-in-Charge Elementary and Secondary Schools Heads of Private Elementary And Secondary School Heads All Others Concerned 1. This Office announces the Division Checking and Validation of School Forms and other pertinent documents of Kindergarten, Grade 6, Grade 10 and Grade 12 Learners on the following schedules: . DATES: VENUE, February 17 -28, 2025 (For Private Schools District Offices -Grade 10 and Grade 12 only) March i — 31, 2025 (For Public Schools - District Offices Kindergarten, Grade 6, Grade 10 and Grade 2 | 2, The school forms and other pertinent documents to be checked and validated are as follows: Kindergarten PSA issued Birth Certificate/ other equivalent document ‘School Form 1 ~ School Register- (LIS Generated) SF 9 - Kindergarten Progress Report SF 5K - Report on Promotion Kindergarten Completion Certificate Address: IPHO Bldg., Sudlon, Lahug, Cebu City falT Ta] ‘Telephone Nos.: (032) 424-9000 at Bamail Address: [email protected] Grew cstuprorncedenedgorh EYverz« Taye Cova Province TATAG margrasGrade 6 PSA issued Birth Certificate / other equivalent document SF1 - School Register (LIS Generated) | SF 5 - Report on Promotion SF 6 - Summary on Promotion Report SF 9 - School Report Card SF 10 - Form 137 Diploma Grade 10 PSA issued Birth Certificate / other equivalent document | SF1 - School Register (LIS Generated) | SF 5 - Report on Promotion | SF 6 — Summary on Promotion Report | SF 9 - School Report Card | SF 10 - Form 137 | JHS Completion Certificate a Grade 12 PSA issued Birth Certificate / other equivalent document SF1 - School Register (LIS Generated) to be validated by the Division Planning Officer SF 2— Report on Attendance SF 5 A & B- Report on Promotion SF 6 - Summary on Promotion Report SF 7 - Inventory of School Personnel SF 9 - School Report Card SF 10- Form 137 Immersion Portfolio (Sample per Strand) Diploma 3, The data in SF10 and SF9 (formerly Form 137 and 138, respectively) shall be consistent with the SF 5 and other documents. 4. In case to case basis (for transferee) For Grade 10 and 12 Level, Student Evaluation Form shail be presented to further evaluate students’ status. 5. _ SHS School Heads are required to submit to the Division Planning Officer (Attn: Mrs. Agustina R. Albiso) a certification of their offerings for validation against LIS. Submission of certifications from the SHS School head shall be made between May 6-13, 2024. The validated certification will be a part of the documents to be presented during the checking. 6. Guidelines on the preparation and checking of School Forms are based from the DepEd Order 11, s. 2018. Any document that is not compliant to the format will not be recognized nor accepted. 7. Guidelines in Checking of Diploma and Certificates are the following: > Diplomas and certificates of public schools shall bear the initial of the Education Program Supervisors prior to the signing or acquiring the signature (through facsimile) of the Schools Division Superintendent (private schools may use the template of the Diploma /Certificate of DepEd including signatories, or may opt to have their own as long as citations and data are in adherence to DepEd Order No. 11. S. 2018 = ‘Address: IPHO Bldg., Sudlon, Labug, Cebu City DepED ‘Telephone Nos.: (032) 424-9000 Email Address: cebu: [email protected] MATATAS Qerw-ccruprovincestopedgneh CY dent ayo Cebu Province> Check the following: > SF 5- check LRN Name reflected in the diploma/ certificate is based on the PSA Region number is Roman Numeral preferably White Vellum or Worx board papers will be used ‘There should be no stains in the certificate Simple border is used Only 2 logos are evident. DepEd Logo (left); Cebu province logo (right) ‘There should be comma after the surname of the Schools Division Superintendent (SENEN PRISCILO P. PAULIN, CESO V) h. Check if the letterhead states “Sangay ng Cebu” TIC, Caretaker, OIC with no designation cannot sign as “Punongguro” ‘The name in the certificate/diploma should be stated as First Name, Middle Initial, Surname. k. For SHS, the track and strand will be reflected in the certificate based on the SF SA and SF 5B mr eao ge 8. To download the electronic copy of diploma, please visit this link https:/ /rb.gv/amlxte. 9. The composition of the committee on the checking and validation of school forms both for public and private schools are as follows in which both the division and district will decide as to when will be the specific date or schedule of the district (between February 17-28, 2025 for Private Schools and March 1-31, 2025 for Public Schools) 9.1. Division - Division Field Technical Assistance Team (DFTAT) 9.2. District - Public Schools District Supervisor (PSDS), District Guidance Coordinator and school head from the secondary level preferably that can represent the strand offering of the school or the senior high schoo! focal person. 10. Travel and other incidental expenses of school personnel involved in the checking and validation is chargeable to Local School MOOE Fund, while the Division Personnel is chargeable to the Division Fund, subject to its availability and the usual accounting and auditing rules and regulations. 11. This Memorandum serves as Authority to Travel for all participants. 12. Immediate dissemination of and compliance with this Memorandum is desired. NEN PRISCILO P. PAULIN, CESO V Schools Division Surender / Address: IPHO Bldg., Sudion, Lahug, Cebu City DeED Telephone es. (08) 224-0000 ERE! matiras Email Address: [email protected] Tf MATATAG evn cernpcovine depetgorsh Denk tye cebu Mrovnce