Arabian Industries Projects LLC

HSE Operational Control Procedure

ROAD SAFETY MANAGEMENT

Document : 000000000000000000
#

00 18.02.2021 Issued for Information

Reviewed
Prepared By Approved By
REV DATE REVISION DESCRIPTION By
AIP OQEP

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CONTENTS
1. Purpose……..................................................................................................2

2. Requirement ..................................................................................................2
2.1 Passengers must:…………………………………………………………...…...... 4
2.2 Pedestrians must……………………………………………………….................. 4
2.3 Driving requirements………………………………………………………….…… 4
2.4 Driver hours and rest periods………………………………………….................. 5
2.5 Maximum Speed Limits……………………………………………………….…... 5
2.6 Legal Requirements……………………………………………………………….. 6
2.7 Road Safety Consequence Matrix…………………………………………….…. 6
2.8 Emergency travel…………………………………………………………............. 6
2.9 Driving in the desert……………………………………………………….............. 6
2.10 Safe Journey Management……………………………………………................ 6
2.11 Qualifying Journeys………………………………………………………............. 6
2.12 Journeys within a field or within 20 kms of a work site……………………….... 6
2.13 Journey between Locations where telephone facilities are available & Journey
Managers are available at both sites…….................. 6
2.14 Journey locations with telephone facilities……………………………………….7
2.15 Journey to/from a location which does not have telephone facility………..…..7
2.16 Journey Plan Board……………………………………………………………….. 8
2.17 Journey Plan…………………………………………………………………….... .8
2.18 Local Journey Log………………………………………………………………… 8
2.19 Night Driving……………………………………………………………………….. 8
3.0. SERVICING REQUIREMENTS……………………………………………………….. 9
3.1 Service Schedule Matrix………………………………………………………….. . 9
3.2 Control of Servicing……………………………………………………………….... 9
3.3 Submission for Maintenance……………………………………………………….10
3.4 Vehicle check………………………………………………………………………..11

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1.0 PURPOSE

The Road safety Management HSE Procedure aims to guide AIP personnel on
General road safety measures & rules, Safe journey management, Night driving,
Drivers working hours and Maintenance of vehicles and equipment’s.

2.0 REQUIREMENT

General Road Safety Measures.

The Driver must:-

 Carry out pre journey or daily inspections

 Responsible for his vehicle, load and passengers and for driving safely and
according to the Journey Plan. The driver shall depart only after signing the
journey plan, having understood the plan.
 Ensure that all passengers are wearing seat belts before starting the vehicle.
 Check availability of adequate water for the journey in the vehicle.
 After obtaining the Journey Plan, if there are changes, the driver shall not
proceed. He should contact the Journey Manager and get the changes corrected
in a new Journey Plan.
 Follow the route shown in the Journey Plan, and shall not take shortcuts. Use of
pipeline roads as shortcuts is strictly prohibited.
 Contact the Journey Manager if there are any problems or difficulties en-route
and when he arrives at the destination or returns to base.
 Stop the vehicle if a passenger’s continued actions endanger the vehicle and
inform the Journey Manager.
 Wear suitable sturdy footwear whilst driving. (“Flip-flops” are not permitted).
 Wear safety shoes and coveralls whilst on duty and driving.
 Turn off the engine, remove ignition keys from the vehicle and ensure the
handbrake is on when the vehicle is unattended.
 Switch dipped headlights and rear high intensity lights on as the vehicle enters a
graded road
 Switch headlights and rear high intensity lights off when leaving a graded road
and entering blacktop.
 Remain with the vehicle in case of breakdown until help arrives. Walking away
from the vehicle can endanger the driver and make it difficult to find them.
 Stop their vehicles in a safe position away from the road before using a mobile
phone.
 Slow their speed and give pedestrians a wide berth when approaching them,
particularly when they are walking on the side of the road.
 Call the Journey Manager as required by the Safe Journey Management Plan.
 Wear sunglasses where required.

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 Report unsafe road conditions to the Journey Manager

 After arriving at the destination, the Driver shall contact his Journey Manager
immediately by telephone. He shall hand over the journey plan to the Journey
Manager at destination or base as the case may be. The driver shall also contact
the Journey Manager when he stops driving at the end of the day. The driver
may also be required to contact the Journey Manager at certain times or places
during the journey, as agreed with the Journey Manager before departure.
 It is not permitted to carry loose items in the passenger cabins of a vehicle.

The driver must not:

 Use Company vehicles without authorization

 Drive unless well rested, medically fit and not under the influence of alcohol or
drugs including prescription drugs which can cause drowsiness.
 Drive unless they have a recognized and valid driving license and a valid
defensive driving permit for the specific type of vehicle to be driven.
 Drive unless they have ensured that they have a valid Safe Journey
Management Plan if required for the journey they are to take, beyond the
Specified km range as per mentioned in Company & Client requirements.
 Drive if they do not know where they are going.
 Drive their vehicle without ensuring that the vehicle has undergone a daily pre-
use check and has been deemed safe to drive.
 Drive if they believe that the vehicle has a fault which presents a risk to their
safety.
 Drive until they have positioned the seat, mirrors, seatbelt, headrest and steering
wheel so as to be comfortable and safe whilst driving.
 Drive without having and using their own IVMS Driver Merit Key when driving a
vehicle installed with an In Vehicle Monitoring System.
 Drive until all loose items have been removed from the passenger section of the
vehicle.
 Drive until they have ensured that any load is adequately fastened and secure as
per AI & client standards.
 Drive until they have checked that all occupants, including rear seat passengers,
have fastened their seatbelts and each person in the front is secured with a 3
point inertia reel seat belt.
 Continue to drive if an occupant removes his seatbelt or behaves in a manner so
as to endanger the safety of the vehicle and occupants. The vehicle should be
stopped and parked in a safe place until the occupant replaces the seatbelt or
refrains from the unsafe actions.
 Tamper or interfere with any safety devices or any part of the vehicle which may
cause the safety device to become ineffective
 Eat or drink while driving
 Read material in the vehicle when driving.
 Light a cigarette while driving.

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 Talk, text or press any buttons on a GSM phone including “hands-free or voice
recognition” units - while driving. Phones should ideally be turned off or placed
out of reach while driving.
 Use handheld computers while the vehicle is in motion.
 Drive while using music headphones or ear phones.
 Drive while watching any TV or computer screen. Satellite navigation screens
however are allowed provided the screen is placed within the driver’s forward
view but without obstructing the driver’s vision of the road ahead.
 Drive any vehicle which does not have a valid inspection sticker as per client
requirements.
 Drive with the leg on the dashboard.
 Cross wadis when the water is flowing over the red marker on the wadi marker.
 Drive in dense fog or a thick dust cloud.

Authorised Person Responsibility:

Project Manager, Project Control Manager and Construction Manager shall be authorised
by AIP CEO as AUTHORISING PERSONS [AP] in Safe Journey Management System
[SJMS] & they shall perform the duties of AP as detailed below.
 Authorising persons shall be responsible to appoint Journey Managers subject to the
requirements as detailed in OPAL Road Safety standard (OPAL-STD-HSE-01).
 The authorising person shall closely monitor the actions of new Journey Managers until
satisfied that the Journey Manager can do the work competently.
 They shall be responsible for ensuring proper infrastructure at Journey management
point for journey manager to work effectively.
 It shall be their responsibility to brief Supervisors and drivers on Journey Management
at least every 6 months

Road Safety Advisor Responsibility:

 Receive and collate all IVMS data from IVMS Coordinator directorates
 Send reminders for any missing reports
 Analyze Company IVMS data for trends
 Prepare and submit monthly report to Management by the 10th day of the month
 Upload the analysis in the IVMS web page
 Keep a record of Life Saving Rule speed violations raised from IVMS
 Compliance to OPAL &OOCEP standards.

IVMS Coordinator Responsibility:

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 Analyze Company IVMS data for trends analysis.

 Prepare and submit monthly report to Management
 Upload the analysis in the IVMS web page
 Keep a record of Life Saving Rule speed violations raised from IVMS
 Maintain records of Monthly RAG report on driver behavior,
 Harsh braking monthly report,
 Over speeding monthly report,
 IVMS lost keys report,
 Reports on any reward or disciplinary action taken as a result of the driver behavior
identified by the use of IVMS system

Journey Manager Responsibility:

Journey Manager is responsible for: -
Before the journey:
 Ensuring that Safe Journey Management System is followed properly & all related
requirements are completed and as per OPAL Road safety standard and documented.
 Ensuring that vehicle and equipment are in a safe & roadworthy condition and are
inspected regularly and approved by OQ as fit for purpose.
 There is a record of the daily checks from the drivers.
 The Journey Manager checks on the licensing of each driver before the journey
commences.
 Ensuring that personnel working under his supervision have undergone compulsory
defensive driving training.
 Ensuring the health and safety of personnel engaged in work under his supervision.
 Attending & participating in all HSE interaction platforms like HSE meeting, weekly gate
meeting, Driver’s forum, and in house training courses.
 Ensuring that Monthly Driver’s forum is conducted & all shift drivers (Present at site)
participate in that forum.
 Managing subcontractors/ hired vehicles.
 Ensure the driver has a means of communication during the journey, and that it is
functioning.
 Journey Manager has an access to IVMS and the system for online tracking of the
vehicles is available.

During the journey:

 Ensure the drivers are taking a periodic rest as per OPAL road safety standard.
 Journey Manager has to monitor the driver during the journey through IVMS system.
 Always alert the driver in case of any IVMS violation.
 Communicate with the driver as per journey requirement.

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 Maintain and update Journey plan board.

In case of emergency / accident:

 Notify emergency services with no delays (Operator-specific or Company specific)
emergency number (24945111 /93939649) and /or Government (9999) in case of any
road traffic accident.
 The Journey Manager must inform HSSEM and senior management.
 The Journey Manager must also report the accident to the Road Safety Standards
Team, OQ Emergency team and, if not differently instructed by the senior management,
ROP.
 After notifying previously mentioned parties, the Journey Manager must save the
Journey Plan in separate file for accident investigation purposes.
 The Journey Manager must also ensure the driver data and the Journey Log is kept for
sufficient time for investigation purposes.
Closing the Journey:
 The driver checks-in at the office of the destination Journey Manager.
 The driver calls the Journey Manager at the point of departure to close the Journey Plan.
 In the case of there not being a Journey Manager at the destination, the Journey
Manager at the point of departure closes the Journey Plan after he has received the final
confirmation from the driver that he has reached the destination safely. The Journey
manager can verify journey status through the IVMS.
 The Journey Manager at the point of departure checks if the ATA (actual time of arrival)
is within the normal window of ETA (estimated time of arrival). He should question the
driver regarding any discrepancy, and report all discrepancies including the drivers’
comments to the company’s HSE Team.
 The Journey Manager asks the driver if he has something to report regarding the
journey, vehicle, load or the road and logs it into the Driver reporting Log book.
 If there are issues regarding the load, driver or vehicle, Journey Manager reports this to
the respective parties.
 The Journey Manager signs that the Journey Plan is closed and files his copy of the
Journey Plan for safe keeping for at least three months
In the case of electronic journey management plan issued Journey Manager closes the
Journey Plan through the journey management software.

Drivers & Operators Responsibility:

Before the journey:

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 Carry out daily Vehicle check and fill the vehicle checklist.
 Responsible for his vehicle, load and passengers and for driving safely and
according to the Journey Plan. The driver shall depart only after signing the journey
plan, having understood the plan.
 Ensure that all passengers are wearing seat belts before starting the vehicle.
 Check availability of adequate water for the journey in the vehicle.
 After obtaining the Journey Plan, if there are changes, the driver shall not proceed.
He should contact the Journey Manager and get the changes corrected in Journey
Plan.
 Wear suitable PPE.

During the journey:

 Follow the route shown in the Journey Plan, and shall not take shortcuts. Use of
pipeline roads as shortcuts is strictly prohibited.
 Stop the vehicle if a passenger’s continued actions endanger the vehicle and inform
the Journey Manager.
 Taking a periodic rest as per OPAL road safety standard.
 Stop their vehicles in a safe position away from the road before using a mobile
phone.
 Switch dipped headlights and rear high intensity lights on as the vehicle enters a
graded road
 Switch headlights and rear high intensity lights off when leaving a graded road and
entering blacktop.
 Turn off the engine, remove ignition keys from the vehicle and ensure the handbrake
is on when the vehicle is unattended.
 Remain with the vehicle in case of breakdown until help arrives. Walking away from
the vehicle can endanger the driver and make it difficult to find them.
 Call the Journey Manager as required by the Safe Journey Management Plan.
 Report unsafe road conditions to the Journey Manager
 It is not permitted to carry loose items in the passenger cabins of a vehicle.

Incase of emergency/ accident:

 Notify emergency services with no delays (Operator-specific or Company specific)
emergency number (24945111 /93939649) and /or Government (9999) in case of
any road traffic accident.
 The Driver is fully aware of what action to take in the event of an emergency.
 Be conversant with emergency response procedures.

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Closing the journey:

 After arriving at the destination, the Driver shall contact his Journey Manager
immediately by telephone.
 He shall hand over the journey plan to the Journey Manager at destination or base
as the case may be.
 The driver shall also contact the Journey Manager when he stops driving at the end
of the day. The driver may also be required to contact the Journey Manager at
certain times or places during the journey, as agreed with the Journey Manager
before departure.

Fatigue Management and Ramadan Driving:

Fatigue management should incorporate the following activities:
 A positive working environment (culture) where the drivers/employees are encouraged to
report tiredness.
 Provision of suitable drivers’ rest area.
 Monitoring of driving/working/rest hours.
 “Buddy System”.
A positive working environment can be achieved by raising awareness, campaigns and tool box
talks. Monitoring of driving and rest hours is normally achieved by the shift control and /or
following a journey management plan or utilising the IVMS for Operator and Contractor drivers.
The provision of drivers’ rest area plays an important role, especially in cases where fitness to-
work is identified as an issue, for example if the driver feels tired, reports tiredness or fails the
pre-journey assessment. Rest areas should be identified / introduced for all long-haul journeys,
taking into consideration the maximum driving time of four hours when the driver must stop and
rest. Existing rest areas (e.g. petrol stations, restaurants along the route) can be utilised. These
rest areas should be operational and staffed with provision for parking, vehicle inspection, driver
checks and rest if needed. The “Buddy System” is a safety assurance process where someone
from the passengers in the vehicle supports the driver by ensuring he is awake, alerted and
concentrated on driving activity. The “Buddy System” is considered to be an additional barrier
for driver fatigue management and prevention of potential consequences that may result in MVI.
By monitoring of driver’s performance and behavior, a dedicated passenger - “Buddy” is playing
an active role in a journey safety assurance process. The “Buddy System” may involve anyone;
however there might be a preference based on the actual journey. The preference should be
given to the experienced driver who is familiar with the potential route and hazards associated
with the particular journeys. It is important that the co-driver is able to recognize the fatigue
related warning signs. The “Buddy” must intervene when the fatigue warning signs are obvious
and driver is:
 Showing difficulty in focusing and frequent blinking.
 Missing exits or traffic signs.
 Yawning repeatedly or rubbing eyes.
 Not able to keep his head up constantly.
 Drifting from the lane, tailgating, or hitting a shoulder rumble strip.
 Showing signs of restlessness and irritation.

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The “Buddy System” should be used at all times if practical. It is required for all journeys beyond
20 kilometres when carrying additional passengers. The most critical period to apply “Buddy-
System” is the Holy Month of Ramadan, when most of the drivers are fasting. Based on the
effects of fasting and repeatedly disturbance of sleeping pattern, there is a preference that a
“Buddy-System” consider a non-Muslim, whenever possible

Managing Ramadhan Driving:

 Duty hours during the Holy Month of Ramadhan for drivers who are fasting must be
restricted to 8 hours a day. Instances where this is not practical for operational reasons
must be clearly justified, a risk assessment conducted and additional controls
implemented to ensure the risk is minimised.
 Within the potential risk assessment controls, the use of a second driver for journeys
which may exceed 8 hours must be considered.
 Journey Plans and logistics operations must clearly take into account the restrictions
caused by the reduced working hours during Ramadhan.
 Management must ensure that all fasting drivers in Ramadhan are sufficiently rested.
 Drivers who have not slept at least 8 hours in the previous 24 hours must not be
permitted to drive.
 Arrival at a destination must be before the moment of sunset.
 Fasting drivers must be clearly reminded by the Journey Manager that they are
permitted to take additional rest breaks if they feel drowsy.
 It is advisable to have a “Buddy System” during the Holy Month of Ramadhan as a best
practise to ensure the driver is alert while managing his journey.

2.1 Passengers must:-

 Passengers must be in a seat and wearing a seatbelt whilst the vehicle is in

motion.
 Passengers shall advise the driver if they become aware of, or observe, any
unsafe act or condition during the journey.
 Remain in their seats with their seatbelts on at all times when the vehicle is in
motion.
 Not distract the driver from his concentration on the road.
 Not behave as to endanger the safety of the vehicle or its occupants
 Alert the driver when he is driving unsafely and request that the situation be
remedied immediately.
 Report other passengers not wearing seatbelts or horse-playing on a bus.
 Vehicle shall not carry more passengers than specified.

2.2 Pedestrians must:

 Always walk so as to face the oncoming traffic

 Always walk in single file when walking on a road

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 Walk off the road where ever safe and possible to do so

 Step off the road when a vehicle is approaching on the same side of the road.
 Wear high visibility clothing or material when walking along a road at Night.
 Never cross the road when vehicles are approaching
 Never stand in the road
 Never walk along a roadside when using a mobile phone

2.3 Driving Requirements

Drivers:
 Shall be an employee of Arabian Industries or seconded from another company
on a legal basis or an employee of AIP sub-contractor engaged on a particular
contract.
 Shall undergo the medical examination and must be found fit and having good
eye sight as confirmed by the doctor.
 Shall possess a valid (Country's License for the type of vehicle being driven).
 Shall be more than 21 years old.
 Shall have a valid 'Driving Permit' issued by Clients (The 'Driving Permit will be
issued after successfully completing Clients approved driver training course
applicable to the vehicle class, by a Clients approved training institute).
 Internal (AIP/ Sub-Contractor) Training
 Any other as mandatory in the contract.
 AIP/ Sub-contractor internal Safety Induction Program.
 Familiarization of Journey Management procedure by the Journey Manger/HSE
Advisor
2.4 Driver hours and Rest Periods

 LV drivers must take 15 minutes rest after every 2 hours of continuous driving.
 HGV and light and Heavy Bus drivers must take a minimum of 30 minutes rest
after 2 hours of continuous driving.
 Drivers must not work more than a 12 hour shift period. The shift period must
include loading, unloading, any other work, compulsory rest time, waiting and
driving time.
 Drivers must drive a maximum of 10 hours within a 12 hour shift period.
 Drivers must take a minimum of 8 hours uninterrupted off-duty rest between
shifts.
 If experiencing tiredness or fatigue, drivers must take additional rest.
 Over-night rest during a journey must not be taken within the vehicle cab,
unless it is a sleeper cab, but in motel type accommodation or in the case of
oilfield trucks on rig moves/convoys in the open camping type arrangements.
 Working hours must be in line with Labour law of the country.

2.5 Maximum Speed Limits

Drivers shall:

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 Reduce speed according to prevailing road, traffic and environmental/weather

conditions.
 Not exceed any sign posted speed limits.
 Shall be complying with the client’s requirements.
 Not exceed the following speed limits at any time:

Vehicle Type Speed Limit (KPH)

Light Vehicle LV Graded Block 60/48 (60

KM/h)
Graded 80
Interior. Blacktop 100
Govt Blacktop120
Heavy Goods HGV Graded Block 60/48 (60
Vehicle KM/h)
Graded 80
Interior. Blacktop 80
Govt Blacktop100
Light Bus LB Graded Block 60/48 (60
KM/h)
Graded 80
Interior. Blacktop 100
Govt Blacktop120
Heavy Bus HB Graded Block 60/48 (60
KM/h)
Graded 80
Interior. Blacktop 100
Govt Blacktop100
Note: The speed limits for driving at night are 80kph for all Government and interior blacktop
roads outside the Muscat Capital Area and 50kph for all graded roads.

2.6 Legal Requirements

All drivers, vehicles and equipment shall comply with the laws and regulations of the
country of work.

2.7 Road Safety Consequence Matrix

Safety devices (including IVMS, speed-limiters and safety belts) shall not be tampered
with. Appropriate disciplinary action shall be taken against those who do so. As per
Arabian Industries Projects Road safety consequences matrix.

Road safety - Consequence Matrix

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Disciplinary action
Violation/ offense/ non-compliance Second Third Fourth
First offense
offense offense offense
Driving vehicle under the influence
1 Termination
of alcohol or drugs
Final Warning
2 Overtaking in the dust cloud Termination
Letter
Final Warning
3 Using GSM while driving Termination
Letter
Wilful tampering of safety devices Final Warning
4 Termination
of vehicle Letter
Final Warning
5 Driving in night without permission Termination
Letter
Final Warning
Driving without possessing proper
6 Letter + ROP termination
ROP driving license
fine, if any
Driving a vehicle without valid legal
Final Warning
7 documents [ROP registration, RAS Termination
Letter
sticker etc.]
Reckless driving and / or over Final Warning
8 speeding than prescribed speed Letter + ROP Termination
limit / violating the road safety rules fine, if any
Travelling without journey plan or
Final Warning
9 violating the instructions in journey Termination
Letter
plan
1 Overloading of vehicle (material / Final Warning
Termination
0 passengers) Letter
1 Driving / travelling without wearing Final Warning
Termination
1 seat belt Letter
1 Neglecting the safety instruction of Final Warning
termination
2 supervisor/ HSEA Letter
Final warning
Involving in accidents due to
1 letter + Fine
negligence & resulted personal termination
3 (Insurance Policy
injury and/or asset damage
excess amount)
Final
1 Improper lashing or securing of
Warning Letter warning Termination
5 loads
letter
Final
1 Leaving the ignition key inside an
Warning Letter warning Termination
6 unattended vehicle
letter
final
1 Smoking/using tobacco inside the formal warning terminati
warning
7 vehicle counselling letter on
letter
final
1 Not updating the vehicle daily trip formal warning terminati
warning
8 log book counselling letter on
letter
final
1 Not keeping the vehicle clean and formal warning terminati
warning
9 tidy counselling letter on
letter
2
0
Do not attend drivers forum formal warning final terminati

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warning
consecutively two times counselling letter on
letter
final
2 formal warning terminati
Do not carry out daily vehicle check warning
1 counselling letter on
letter
2 Warning Terminatio
2 Tampering With IVMS Device
Letter n
Final
2 Warning Terminatio
3 Sharing of IVMS Key warning
Letter n
letter

2.8 Emergency Travel

Contractors must ensure that they have in place formal arrangements for transporting
employees back to their places of residence in case of an emergency. Such travel
must be complying with Arabian Industries and clients requirements.

2.9 Driving in the Interior area

Only persons who have successfully undertaken a defensive driving course are
permitted to drive in the interior area. Journey management system shall be followed
strictly in same condition.

2.10 Safe Journey Management

Is to control transport movement, to minimize road traffic accidents & to avoid man lost
situation.

2.11 Qualifying Journeys

All Journeys shall be managed according to the provision of OPAL Road Safety
Standard except Journeys within Muscat governorate or within other towns; as long as
the journey is on blacktop road and as long as graded roads or tracks are only used for
access to buildings in built-up areas.

2.12 Journeys within a field or within 20kms of a work site.

All journeys at night (except those within town or within a camp area) shall have
permission of the authorizing person, who in turn shall ensure that the night driving
procedure of client is complied with, before authorizing the journey.

2.13 Journey between Locations where Telephone Facilities are available & Journey
Managers are available at both sites.

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 Journey Manager before starting the journey shall ensure that:

 Journey is necessary and necessary permission from the authorising person, if
required, is obtained.
 Vehicle type is suitable for journey, and that the inspection certificate is still
valid. The Journey Manager shall also check that the driver has completed daily
checks and reported any defects with the vehicle or the load.
 Proposed Journey Plan will not violate requirements regarding drivers’ hours of
work.
 Appropriate points where the driver shall call the Journey Manager are included
in the Journey Plan.
 That the driver is licensed and qualified (interiors driving permit) to drive the
vehicle and that the driver is familiar with the vehicle.
 That the driver knows what to do in the event of an accident or an emergency
during the journey.
 To provide adequate food and water for the journey, or provide enough money
to the driver.
 Arrange appropriate accommodation for the driver and passengers or provide
enough money for them.
 The driver / drivers concerned shall be instructed to call journey Manager from
one of the rest stops.

All journeys are planned to finish before 1800 Hrs. The Journey Manager then fills the
journey plan form in duplicate and the driver's copy is handed over to the driver
performing the journey. He shall then give a telephone message to the Journey
Manager at the destination informing all details of the journey as per the plan. The
Journey Manager at the destination shall then write details received over phone on the
journey Plan - Board / in the Journey Log Book. On arrival of the driver at the
destination, the driver shall hand over the Journey Plan to the Journey Manager and
telephone the Journey Manager at the starting point who shall then write the actual
date and time of arrival in his copy of the Journey Plan and sign, confirming that the
journey is closed.

2.14 Journey locations with Telephone Facilities

Journey between locations where telephone facilities are available but the Journey
Manager is not available at destination.
The Journey Manager shall ensure before starting the journey all the requirements are
met. Journey Manager then fills the journey plan in duplicate and driver's copy is
handed over to the driver performing journey. The driver, after reaching the destination
shall telephone. The Journey Manager at the starting point who shall write the details in
his copy / and the Journey Management Board / log book. On the arrival of the driver at
starting point, the driver shall hand-over the Journey Management plan to the Journey
Manager at starting point. Journey Manager shall enter the details in Journey Plan and
shall close the journey, and file the completed Journey Plan.

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2.15 Journey to/from a location which does not have Telephone Facility

The Journey Manager shall ensure before starting the journey that the requirements
are met. Journey Manager then fills the journey plan in duplicate and driver's copy is
handed over to the driver performing journey and enter the journey details on the
Journey Plan board / log book. On return of the driver from the destination, the actual
date/time of return will be endorsed on the Journey Manager's copy of the plan, which
will be signed confirming that the journey is closed. The Journey Manager should file
the completed Journey Plan.

2.16 Journey Plan Board

The Journey Plan board shall be completed by the Journey Manager at the starting
point and destination, on receipt of the information of the journey details (Alternatively,
this information will be maintained by the Journey Manager in a log book exclusively
maintained of this purpose). As a minimum, the following details should be recorded.

• Journey Plan No.

• Vehicle number / Type
• Driver's Name
• Number of Passengers
• Start Location
• Departure Time
• Destination
• Route
• The estimated time of arrival at all staging points and at the final destination.
• Actual Arrived Time

2.17 Journey Plan

Refer the AIP journey Plan.

2.18 Local Journey Log

For local journeys, (within 20kms of a work site), the Journey Manager shall enter the
following information in the Local Journey Log maintained by him.

• Date
• Vehicle Number
• Driver's Name
• Destination
• Start Time
• Return Time

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2.19 Night Driving

There is a significantly increased risk associated with night driving, with decreased
vision and increased tiredness resulting in more frequent collisions with camels, other
animals, unlit obstacles and other road users. Roll overs, accidents at junctions and
vehicles drifting off the road are also more prevalent due to poor visibility and tiredness
of drivers, including falling asleep at the wheel. Company and Contractors must
therefore reduce the night driving risk to a level that is As Low As Reasonably
Practicable (ALARP).

 Night driving shall be resorted to only in case emergency needs. These

situations shall be decided only by the Site in charge and client if it is
necessary.
 Vehicle assigned for night journey shall be in good & comply with client
requirements.
 Minimum two persons, including driver, shall be sent on night journey.
 Speed limits for night journeys shall be 80kmph on blacktop & 50 kmph on
graded roads.
 Normal journey management procedures shall apply to night journeys with real
time live monitoring and extra care & caution shall be exercised for timely close
out of journeys & compliance to procedures.
 Snacks & tea/ coffee in a thermos, sufficient drinking water (3 liters each)
means of communication & pocket money shall be made available.
 A powerful torchlight shall be made available.
 Driver shall be properly informed about rest places, regular communication, and
speed limits during night journey, availed approvals & safe driving behaviours.
 All steps shall be taken to reduce night driving risks to as low as reasonably
practicable.
 It is not permitted to drive off the road or adjacent to pipelines during darkness.
 A reliable mobile communication shall be ensured for the driver.
 Though all normal Safe Journey Management System procedures shall apply to
night journeys, the Journey manager shall exercise more caution & care for
HSE requirements & for timely close out of Journey plan.
 Company and Contractor personnel are prohibited from driving on blacktop,
graded or off road, outside the Muscat Capital or other Urban Areas during the
hours of darkness unless permitted by Concerned.

3.0. SERVICING REQUIREMENTS

3.1 Service Schedule Matrix

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As many vehicles and pieces of machinery have different servicing and maintenance
requirements, as servicing schedule matrix has been prepared as per the manufacturer
recommendation, this will be followed at all times. The custodian of this matrix is the
maintenance manager /Workshop-in-Charge as it is he who will add new equipment and
recommend schedules.

3.2 Control of Servicing

3.2.1 Vehicle and Equipment Checks

In order to identify when a piece of equipment or plant is due for service, it is necessary
to have a method of verification. This will primarily be achieved by the maintenance
department attaching servicing due labels to all equipment when brought into use or
after maintenance has been carried out.

These labels will indicate at what kilometer reading, running hours or date a vehicle or
piece of equipment must be maintained. This should make it simple for supervisors,
operators and drivers to identify whether their plant or vehicle are due to be serviced.

3.2.2 The maintenance department will maintain a maintenance and service log for all vehicles
and equipment. This will not only serve as a history for the vehicles and equipment, it
will also denote when maintenance or servicing is due and allow for the department to
plan their work load accordingly.

Via this log, the maintenance manager will be aware at all times as to the status of all
equipment and vehicles with regard to maintenance and repairs.

On the weekly basis the maintenance in charge will check all vehicles and equipment
against this log to ensure that no piece of equipment has exceeded its specified service
interval.

3.3 Submission for Maintenance

When a vehicle plant are handed over to the maintenance department for service or
repair the driver, operator or supervisor of the allocated department will be present for a
pre-handed over inspection. This inspection will be to record any defects found, both
parties will sign a declaration to corroborate the results of this.

When the maintenance department has completed work of any vehicle or plant and it is
ready for return to service, the custodian and a representative of the maintenance
department will carry out a joint inspection prior to its hand over, both parties will sign a
declaration to corroborate this and to confirm that the vehicle or equipment was handed
over in good order.

3.4 Vehicle check

Daily Check

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Daily check of vehicle, plant and equipment shall be carried out by the mechanic and by
driver. The driver / operator shall be responsible for the state of the vehicle / plant /
equipment till the key is handed over to the Journey Manager/Transport Foreman.
The daily check shall make sure that the vehicle / plant / equipment are safe and
working correctly and the check shall be based on a check list.

If any faults are observed during daily check or during use, it shall be reported to the
Transport Foreman /Journey Manager by the driver / operator for remedial action.

Monthly Inspection
Monthly inspection of vehicles / plants / equipment’s is carried out to check the
condition of vehicles / plants / equipment’s to prevent sudden failure and to repair and
maintain it in good working condition.

The monthly inspection shall be carried out based on an AI check list and shall be a
part of overall maintenance plan or schedule. A sticker must be pasted inside of vehicle
/ plant / equipment after the monthly inspection by the maintenance department
showing when the next inspection is due

Random Check
Random check or spot check shall be carried out by any employee authorised by the
Operational director of Arabian Industries LLC to check and ensure that the vehicle /
plant / equipment is in good working condition and effectiveness of the maintenance
system.

Those who carry out the random check shall forward their report to the Transport Co-
ordinator to carry out any maintenance required.

Spot check shall be carried out based on the AIP check list

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Risk Assessment:
Risk Assessment Matrix (RAM)

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Task 1: DRIVING & VEHICLE INTEGRITY – SECTION - A

Residual

Probability

Risk Area
(1,2,3,4,5)

(L,M,H,I)
Risk

Area of
Impact
Significant HSE Hazard Hazard Effect Control Measures Rating Contingency measures
Arabian Industries Projects LLC after
controls
placed

A.1) Driving & Transportation

in Interiors [Black top]

 Non-compliant vehicle  Vehicle/Equip Accident 4 4 H  Use the IVMS to check the poor driving behavior. Low Phone the Emergency
 Driver fatigue  Property damage  Check vehicle and ensure its fitness contact number: First Aid
 Stray animals  Personal injury / death  Check tyre pressure kit and fire extinguisher in
 Brake Failure  Splashing of hot water on  Ensure proper functioning of speed limiting device vehicle. Injured person
 Weather Condition the driver. Burn injury. and IVMS. given first aid by a first
 Drugs & Medicine  Man lost  Carry sufficient drinking water aider only. Take the
 Flat tyre  Vehicle Roll over  Do not remove engine radiator cap when the engine injured to the nearest
 Other traffic  Killing stray animals is hot. clinic. Activate AIP / OQ
 Improper Vehicle  Lost direction  Ensure driver and all passengers wear seat belts emergency response
maintenance  Driving in non-GSM/GPRS  All tyres are of same make and tread pattern and procedure
 Steep climber / diversion coverage area carry spare wheel
 Moving vehicles  Tipper operating loading  Stay within the speed limit Emergency No
 Speeding and unloading  Always be alert to face 3rd party mistakes OQ – 24945111
 Competency  Hijack risk  Take periodic rests (15 minutes rest after every 2hrs /93939649
 Behavior of driving for light vehicles and 30 minutes rest after ROP - 9999
 Driver unfamiliar with road / 2hrs of driving for heavy vehicle drives)
route  Watch out for stray animals
 Driver wearing loose footwear  Obey all traffic rules, signs and markings
e.g. sandals, slippers.  Adhere to Journey Management Plan
 Worn out or incompatible  Always follow defensive driving technique
tyres.  Never overload the vehicle
 Transportation of hazardous  Never drive without being authorized to do so.
material  Formation of Road Safety monitoring Team within the
 Driving through populated contract.
areas.  Intensive training on road safety management
 Hot engine [especially for drivers].
 Hi-Jacking  Daily vehicle checklist & cross checking by JM
 Flooding  Loose materials should not be stored inside
 Loose materials in drivers passenger cabin.
cabin  Key management by JM & follow consequences
 Pedestrian traffic management.
 Unauthorized passengers  Flooded area should not be crossed unless they are
 Horseplay safe.
 Use of GSM  Follow safety signs
 Tampering with safety  JM interaction with drivers.
equipment  Special instructions/ details [TREM cards] of
hazardous material being transported.
 Do not use GSM while driving, if it is important to
answer the phone call, and then reduce speed, halt
the vehicle and then attend to GSM Calls. Talking on
your GSM while driving is prohibited by rules.
Road Safety Management  Drivers shall wear safety shoes when driving vehicle
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Stickers with No unauthorized passengers
 Follow defensive driving rules
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Vehicle Inspection Daily Checklist (Operator/Driver):

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Pre-Handed Over Inspection Checklist

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