Bhagalpur Nagar Nigam

User Manual

Birth &Death Registration

Prepared by:
CMS Computers
ERP Solutions for BSCL.
Bhagalpur, BIHAR

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 Birth & Death Registration

Document ControlNo. v1.0

Author Bikash Tewari
Checked By Arindam Roy

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 Table of Contents
1. Introduction.....................................................................................................................................4
2. Objectives........................................................................................................................................ 4
3. Birth Registration Home Page…………………………………………………………………………………………........... 4
4. Birth Registration Application Login Page……………………………………………………….……………….…........5
5. Birth Registration …………………….…….….………………………………………………………………………….............7
6. Birth Registration Fee Payment………….……………………………………………………………………………….…….9
7. Application Approval……………………………………………………………………………………………….….……………11
8. Death Registration Home Page………………………………………………………………………………………....…... 19
9. Death Registration Application Login Page…………………………………………………………….…….…..........21
10. Death Registration Registration…….….…………………………………………………………………….……............23
11. Death Registration Fee Payment………….………………………………………………………………………………….25
12. Application Approval………………………………………………………………………………………………………….……27
13. Annexures…….…………………………………………………………………………………………………...…….…..……....30

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 Introduction
A birth certificate is a vital record that documents the birth of a person. The term "birth certificate" can refer to
either the original document certifying the birth's circumstances or to a certified copy of or representation of
the ensuing registration of that birth.
A death certificate is either a legal document issued by a medical practitioner which states when a person died,
or a document issued by a government civil registration office, that declares the date, location and cause of a
person's death, as entered in an official register of death.

1. Objective
The module is developed on a service-oriented platform connected through services between various
application components. . For corporation staff, the system will be accessible using common active directory
service . Authorized department staff will have access to the system features as configured in the role
entitlement component. The system will be able to send SMS to the citizen at every stage of the service
2. Birth & Death Registration Home Page
 Users have to Enter the URL for BSCL website https://bhagalpursmartcity.co.in

 Figure 1: BSCL Home Page

On BSCL website Click on Birth &Death Registration under E-Services after that login page will be open in
new tab

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4.Birth and Death Application Login
Login pages same for all users
Officials – will get login details by the admin
Citizen – will get login detail after registration,
If a citizen has not registered with the application, he has to click on Register button as shown below.

Figure 2: Birth &Death Home Page

After click on register me, a new window will open capturing the details of applicant, users have to fill the
details for following
1. Enter User Alias
2. Enter Name
3. Enter Father’s Name
4. Select Gender
5. Enter Date of birth
6. Enter Address
7. Create Password
Now your Id will be created, and a message will be shown that id created for that a
message and email will be sent to registered mobile no & email id, also users can
generate password by click on forget password

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 Figure 3: Birth &Death Registration Page

Figure 4: Birth &Death Registration Page

After click on sign up button your Id will be created and a message will be shown that id
created for that a message and email will be sent to registered mobile no & email id, also
users can generate password by click on forget password
After creation of user id and password users has to click on Login button for login
FOR Login users have to fill
1. Enter User ID
2. Enter Password
3. Enter Captcha for login

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 Figure 5: Birth &Death Home Page

5.Birth Registration: -

After login users can view his total application, pending, approved, rejected application in dashboard.

Figure 6: Birth Application form

User will file new trade registration form, for that he will click on left menu Add Application >>Apply for Birth
Certificate

Users have to fill all the details related to his/her in the application

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 Figure 7: Birth Application form

Figure 8: Birth Application form

After fill the details in the application citizen have to upload documents regarding his/her Birth application in
jpg/pdf/Png format

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 Figure 9: Birth Application form

Document List
1.AADHAR Card Of Father
2. AADHAR Card Of Mother
3.Hospital Certificate
4.Warde Councilor/Anganwadi Sevika certificate
5.Notarized Affidavit
6.Order Copy of BDO/ Sub Divisional Officer

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 Figure 10: Birth Application document upload

After attachment, document user will click on Submit Button and can see the details application
form, after that a message and email will be sent containing application no. to users as shown below

Figure 11: Birth Application payment collection

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6.Birth Application fee Payment offline Mode
After downloading the filled application form Citizen will go to ULB for cash payment at counter of trade license fees.
Where counter clerk can receive payment

Figure 12: Birth Application Fee received

Figure 13: Birth Application Fee received

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6.Application Approval by officer
A) Application Login by Section officer: -
Section Officer can login by filling ID password given to him/her
1. Enter User ID
2. Enter Password
3. Enter Captcha for login

Figure 14: Officer login

After login officer can see the dashboard for total application, pending application also
approved/rejected application here, in pending application officer can verify all the details and also
document checklist.

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Figure 15: Officer dashboard

Figure 16: Officer dashboard

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 Figure 17: Officer dashboard

Figure 18: Officer dashboard

Now Section Officer can forward pending application to respective tax collector after verifying all the data document,
and adding Note sheet for field verification

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B) Application Login by Sub-Registrar
Sub-Registrar who is the final authority for trade application approval can login by
1. Enter User ID
2. Enter Password
3. Enter Captcha for login

Figure 20: Officer login

After login officer can see the dashboard for total application, pending application also approved/rejected
application was

Figure 21: Officer login

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 Figure 22: Officer login

Figure 23: Officer dashboard

Now Sub-Registrar Can Approve and Generate Trade license Where users can download the Birth
registration form his dashboard

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 Figure 24: Officer dashboard

Figure 25: Officer dashboard

After approval of Birth certificate application users can download the application from his
dashboard

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 Figure 26: Officer dashboard

Figure 27: Final Birth Certificate

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 6.Death Registration: -

FOR Login users have to fill

1. Enter User ID
2. Enter Password
3. Enter Captcha for login

Figure 27: Death Home Page

After login users can view his total application, pending, approved, rejected application in dashboard.

Figure28: Death Application form

User will file new trade registration form, for that he will click on left menu Add Application >>Apply for Death
Certificate
Users have to fill all the details related to his/her certificate, for in the application

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 Figure 29: Death Application form

]
Figure 30: Death Application form
After fill the details in the application citizen have to upload documents regarding his/her Birth application in
jpg/pdf/Png format

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 Figure 31: Death Application form

Document List
1.AADHAR Card Of Deceased
2. AADHAR Card Of Mother
3.Hospital Certificate
4.Warde Councilor/Anganwadi Sevika certificate
5.Crematory Certificate
6.Order Copy of BDO/ Sub Divisional Officer
7.Notarized Affidavit

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 Figure 32: Death Application document upload

After attachment, document user will click on Submit Button and can see the details application
form, after that a message and email will be sent containing application no. to users as shown below

Figure 33: Death Application payment collection

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1. Death Application fee Payment offline Mode
After downloading the filled application form Citizen will go to ULB for cash payment at counter of trade license fees.
Where counter clerk can receive payment

Figure 34: Death Application Fee received

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 Figure 35: Birth Application Fee received

B. Application Approval by officer

A) Application Login by Section officer: -
Section Officer can login by filling ID password given to him/her
4. Enter User ID
5. Enter Password
6. Enter Captcha for login

Figure 36: Officer login

After login officer can see the dashboard for total application, pending application also
approved/rejected application here, in pending application officer can verify all the details and also
document checklist.

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Figure 37: Officer dashboard

Figure 38: Officer dashboard

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 Figure 39: Officer dashboard

Figure 40: Officer dashboard

Now Section Officer can forward pending application to SUB REGISTER after verifying all the data document, and
adding Norte sheet for field verification

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 Figure 41: Officer dashboard
C) Application Login by Sub-Registrar
Sub-Registrar who is the final authority for trade application approval can login by
4. Enter User ID
5. Enter Password
6. Enter Captcha for login

Figure 42: Officer login

After login officer can see the dashboard for total application, pending application also approved/rejected
application was

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 Figure 43: Officer login

Figure 44: Officer dashboard

Now Sub-Registrar Can Approve and Generate Trade license Where users can download the Birth
registration form his dashboard

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 Figure 45: Officer dashboard

After approval of Death certificate application users can download the application from his
dashboard

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Figure 46: Officer dashboard

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 Figure 47: Final Death Certificate

Annexure-1

ChargeRs.
Service

Registration of Birth/Death within 21 days of occurrence 0

Registration of Birth/Death after 21 days but within 30 days ofoccurrence 2

Registration of Birth/Death after 30 days but within 365 days ofoccurrence 5

Registration of Birth/Death after 365 days of occurrence 10

Birth Certificate 10

Death Certificate 10

If Birth occurred
Service inHospital If Birth occurred at home

Registration of Birthwithin 21 days Hospital certificate. Ward Councilor / Anganwadi

of occurrence
Sevika's Recommendation Letter,Identity Proof and Address Proof

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Registration of Birthafter 22 days Notarized Affidavit Notarized Affidavit, Ward Councilor /Anganwadi Sevika's
but and Hospital
Recommendation Letter, IdentityProof and Address Proof
within 30 days ofoccurrence Certificate

Registration of Birthafter 30 days Order copy issued by Order copy issued by BDO/ Sub Divisional Officer, Address proof,
but BDO/ Sub Divisional Affidavit
Officer, Address proof,
within 365 days ofoccurrence Affidavit

Registration of Birthafter 365 days Order copy issued by Order copy issued by Block
of occurrence Block Development
Officer/ SDO, Affidavit Development Officer/ SDO, Affidavit

If Death occurred in
Service Hospital If Death occurred at home

Registration of Death within 21 Hospital certificate, Notary Affidavit, Ward Councilor,

Cemetery Certificate
days of occurrence Recommendation Letter, Cemetery Certificate / Ghat Receipt
/ Ghat Receipt

Registration of Notary Affidavit, Notary Affidavit, Address proof of informant, Ward Councilor,

Death after 21 days but within 30 Hospital certificate, Recommendation Letter, Cemetery Certificate / Ghat Receipt
days of occurrence Cemetery Certificate

/ Ghat Receipt

Registration of Order copy issued by Order copy issued by BDO/ Sub Divisional Officer, Address proof, Affidavit
BDO/ Sub Divisional
Death after 30 days but within 365 Officer, Address proof,
days of occurrence Affidavit

Registration of Order copy issued by Order copy issued by BDO/ Sub Divisional Officer, Address proof, Affidavit
BDO/ Sub Divisional
Death after 365 days of occurrence Officer, Address proof,
Affidavit

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