1 SIRE 2.0 Inspection Report Format and Transition Report Anonymisation Process – Version 1.
SIRE 2.0 Inspection Report
Format
Version 1.1
August 2024
2 SIRE 2.0 Inspection Report Format and Transition Report Anonymisation Process – Version 1.1
Contents
Document control 2
SIRE 2.0 inspection report format 3
Front cover 3
Vessel and operator particulars 4
CVIQ questions completed by the inspector 4
Unvalidated PIQ responses 6
Document control
Doc Version Date Change
1.0 January 2023 Initial release
1.1 August 2024 Removal of transition and anonymisation chapter
3 SIRE 2.0 Inspection Report Format and Transition Report Anonymisation Process – Version 1.1
SIRE 2.0 inspection report format
Inspection Report LXHQ-2893-4382-6569 used with kind permission of the vessel operator.
LXHQ-2893-4382-6569_Original.pdf
It is important to note that information extracted from the HVPQ and PIQ and inserted in the SIRE
2.0 inspection report is used as is and there is no process for correcting erroneous entries once the
inspection process has been initiated. The accuracy of the information provided through the HVPQ
and PIQ rests solely with the vessel operator.
The SIRE 2.0 inspection report has four main sections.
Front cover
The front cover provides basic details of the inspection report and information on any deviations
from the standard tablet-based inspection.
Where the inspection process deviated from the standard tablet-based inspection, the report name
will be suffixed with one or more flags from the following:
• (C) Full paper-based contingency inspection.
4 SIRE 2.0 Inspection Report Format and Transition Report Anonymisation Process – Version 1.1
• (D) Disabled camera.
• (I) Incomplete inspection.
• (P) Partial paper-based contingency inspection.
Vessel and operator particulars
This section contains basic information about the vessel, the vessel operator and details of the
inspection. It is automatically populated with information extracted from:
• The vessel’s HVPQ.
• The vessel operator responses to the PIQ.
• The SIRE 2.0 inspection booking process.
• The SIRE 2.0 Inspection Editor software (tablet or web based as appropriate).
SIRE 2.0 Question Library Part 1 - Chapters 1 - 7 Chapter 1 provides the source of each piece of
information.
CVIQ questions completed by the inspector
Each SIRE 2.0 question included in the CVIQ generated for an inspection is displayed in chapter and
numerical sequence using a standard layout:
• Top level question – reproduced exactly as displayed in the SIRE 2.0 Question Library Parts 1
and 2, available on the OCIMF SIRE 2.0 webpage.
• PIQ additional data – extracted from the PIQ at the time that the vessel operator signs the
declarations that all inspection information has been uploaded to the SIRE 2.0 database. The
PIQ information that will be linked to the question can be found in SIRE 2.0 Question Library
- Question Programming Attributes - Version 2.0 (January 2023).xlsx – HVPQ and PIQ data
linkages.
• HVPQ additional data – as per PIQ data.
• Hardware response tool observation or negative observation(s).
• Hardware comments.
• Process response tool observation or negative observation(s).
• Process comments.
• Human response tool observations – can be a mixture of negative and non-negative
observations where more than one person or historical record is reported on.
• Operator uploaded photos – where a standard photograph is linked to a non-chapter 11
question.
• Inspection photos – where the inspector appended a photograph to a response tool.
• Operator comments – associated with the appropriate Hardware, Process or Human
negative observation(s).
For explanations of how the response tools are addressed by an inspector, please refer to SIRE 2.0
Programme Introduction and Guidance – Version 1.0 section 3.
5 SIRE 2.0 Inspection Report Format and Transition Report Anonymisation Process – Version 1.1
Examples:
Question with PIQ additional information and no negative observations
Question with standard photograph appended
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A Hardware negative observation
The Subject of Concern (SOC) and Nature of Concern (NOC) are displayed in bold black text.
The negative comment is displayed in red text.
The Operator comments are broken down into:
• Immediate cause.
• Root cause.
• Corrective action.
• Preventative action.
For an explanation of how negative observations are reported, please refer to SIRE 2.0 - Negative
Observation Module Explanation - Version 1.0.
Unvalidated PIQ responses
Due the rotational nature of many SIRE 2.0 questions, only a fraction of the questions applicable to
any given vessel are included in a CVIQ for an inspection. A vessel operator supplies a significant
volume of data through the PIQ that relates to rotational questions, some of which will not be
included in the CVIQ for an inspection. Much of the PIQ data is designed to be analysed by
programme recipients to gain a greater understanding of the performance of a vessel and its
operator. To ensure all relevant PIQ data is available to a programme recipient, PIQ data that is not
associated with a question included in the CVIQ is reproduced at the end of the inspection report.
As the section name implies, the information in this section has not been validated by the inspector
and so should be used with due care, while recognising that the vessel operator has made a
declaration that the information provided is true and accurate.
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Examples
Vessel operator cargo, ballast and void space inspection policy and compliance.
A potential charterer can review the data provided and apply their internal screening criteria.
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Vessel Operator evaluation of crew performance
Analysis of this data across a fleet permits the validation of completion or partial completion of a
range of TMSA KPIs for a DOC holder.
For further information relating to the submission of PIQ data, please refer to SIRE 2.0 - Instructions
for Completing the Pre-Inspection Questionnaire - Version 1.0
For clarification on some aspects of PIQ data entry please refer to SIRE 2.0 - Universal
Interpretations - Version 1.0 publication.pdf.
