Company Structure:
- Business Group
- Legal Entity
- Ledger Done
- Operating Units
Oracle General Ledger
We need to define a Ledger so we have first to configure the 4 C’s
Chart of Accounts Calendar Currency Accounting Convention ‘SLA’
1) Chart of Accounts Key FlexField
We need to go to the following Navigation path: then click enter
We need to query the Key Flex-field as per the following Information: by clicking the F11
Application: General Ledger
Flexfield Title: Accounting Flexfield
Then Click Ctl+F11
In the Structure Block we need to add new row by clicking on green icon
Write the Structure Code, Title and your description then click on Segments button
Enter the Segment Number , Name and window prompt and Select the Column Number on the
same Order Segment number 1 = column segment1
You can define up to 30 Segment but the main Segment which must be available
Balance Segment, Natural Account and Cost Center
So we have to click on Flexfield Qualifiers button
To assign the Qualifiers
The Company segment ----- segment qualifier is “Balancing Segment”
Accounts----- segment qualifier is “Natural Account Segment”
Cost Center----- segment qualifier is “Cost Center Segment
”
After define the segmentation, we need to define the value set for all segments
So we need to click on the Value set button
Value set Name, Value set type “list type”, Format Type and the Max size
One for Each Segment
The Company Value Set, the Accounts Value Set and the Cost Center Value Set
Then Assign these List of values to the Segments
By selecting the Value list name in front of its segment
Now after selecting the value Lists Click on Save
Allow Dynamic Insert FLAG, it is give me a dynamic inserts for the accounts combinations
And freeze your structure by selecting it, and check the check box called “Freeze Flexfield
definition” then click Ok and Save ---------this freezing to allowing you use it.
Enter Values
Go to the following Path:
If you couldn’t able to select any values, so we need to grant the ability for adding
Grand the security rule:
Log in by sysadmin user:
2- select the user function under User Management Responsibility
Search for your user’s name and click GO then Click on Update Icon
Then Click on Assign Role
And Select the Following Role: “Flexfield Value Set Security: All privileges”
Write any Information in Justification Field
Then Click on apply Button
Now we can add Values
Application: General Ledger
Title: Accounting Flexfield
Structure: YOUR STRUCTURE NAME
Segment: EACH SEGMENT SEPERATED
Enter The Value Code and Description for all segments
First Segment is Company
Same for all other Segment
For the accounts Values we need to make sure the Segment Qualifiers be assigned
(Assets, Liability, Ownership/Stockholder's Equity, Expenses and Revenue)
Then we need to define the child ranges by click on define child ranges for all Parent Values
You can check the hierarchies by Click on
2 ) Define the Currency “ Enable”
Click on F11 to find your Currency then Ctl + F11
We need to make sure that our currency is enabled
3 ) Calendar
For the normal Months and Number of Months we can select Year type as “Calendar”
Any up normal scenarios we need to select the year type as “Fiscal”
We can define our Calendar by
Click Current
Then you must check the output of this report
From View > Request then Click Find
Make sure it is Completed Normal
LEDGER
Click on Create Accounting Setup
Now Click on Create Legal Entity
Click Apply
Now Click on Green Icon to select your Legal Entity
Then click next
Now we need to define our Primary Ledger
Give it name and select the Ledger 4C’s then Click Next
It is showing the overview of your setup then Click Finish
Click the Define accounting Options to complete your configuration
Your Ledger name is InProcess
Now Click on Update Balance Segment Value to select your company value
Click on Add Balancing Segment Value
After Select you Company Value now Click on Apply
Now we need to update the Ledger Option
To view you setup and 4 C’s now Click Next
Administration
You need to open the Sysadmin user
System administrator: Security > User > Define
To define a new user or modify
System administrator: Security > Responsibility > Define
To define a new Responsibility or modify
System administrator: Security > User > Define
To assign the Customized Responsibility
System administrator: Profile > System Using the profile option
“GL Ledger Name” to assign the Ledger name to your responsibility
- GL : Setup > Open/Close
To open the period to enter your entries
- Create Journal Categories
GL : Setup > Journal>Categories
To assign the Category as a default category
System administrator: Profile > System using the below Profile options
Journals: Default Category
New Journal Entry
GL: Journals > Enter
You can find any journal by enter the criteria and click on Find
Or
Select New Journal / New Batch
Journal
- Enter Journal Name
- Enter Journal Description
- Select your Ledger
- Select the Open
- Select the Effective date
- Select Currency
- If Foreign Currency we need to select the rate
- Then in Row Block
- You need to need the row number and the accounts and amount Dr/Cr
- Be sure the debit and credit matched “Balanced”
Batch
Click on New Batch
Enter the Batch name
Select the period name
Enter the control Total -------to control the total of the entire journals
Then Click the Journals to start entering your journals
This message telling me the total control not match with total of entire Journals
This screen for the batch showing that total of Journals entered is 21000 which not matched
with the total control
This your decision now you can update the total control
Posting
- You can click the post button which available on the Journal window or the button which
available on the batch screen
- GL: Journals > Post
Find the batch for posting by selecting the Period or Batch name then click find
Select one batch or many batches for posting and click Post
Check the Account Balance
GL : Inquiry > Account
Enter the Period name
The Currency
The Balance Type
The Account
Then Click on Show Balance
You can click Journal Details to see the original Journals of this balance
Journal Sources management
GL: Setup>Journal>Sources
To freeze the source or allow the Journal approval
Journal Wizard
Then Click Create Document.
Encumbrance Journal
To enter Encumbrance journal
GL: Setup>Journal>Encumbrances
To define new Encumbrances Type
To open the Encumbrance Period
Then click on Open next Year
Summary
GL: Setup >Accounts>Summary
First you must make sure the segment which need to be
included in summary as T,
Have the T value as parent without any child
-
Enter the Name
And select the ledger
Enter the template
D for detail
T for Total
Then select the earliest period to start
And click save
Make sure the request of addition is completed
Now you can select it from Summary Template
Suspense
To activate this option
While entering the journal if the journal not Balance
At the posting time the system will add the Suspense row.
Sequence
GL: Setup > Financials > Sequences>Document > Define
GL: Setup > Financials > Sequences>Document > Assign
System Administrator : Profile > System
" Sequential Numbering "
Reverse
GL: Setup>Journals>Autoreverse
To define new Criteria set
GL: Setup > Financials > Accounting Setup
Manager>Accounting Setup
To assign the Autoreverse Criteria Set to Ledger
System Administrator : Profile > System
GL: Launch AutoReverse After Open Period
Auto Post
GL: Setup>Journals>AutoPost
Recurring Journal
GL: Journal > Define > Recurring
Skelton-----------without amount (debit or Credit)
Standard-----------with amount (debit and Credit)
Formula
GL: Journal >Generate>Recurring
PTD------Period to date
YTD------Year to date
Mass Allocation Journal
- You must have the STAT Journal
- You must make sure the Total value available
- Create the Mass allocation Formula
GL: Journal>Define>Allocation
After save you need to validate
Currency
1- Journal Foreign Currency
GL: Setup > Currencies > Rate >Type
To define your rate type
GL: Setup > Currencies > Rate >Daily
To define the Currencies daily rates
Or Just Click on Enter by date range
Now we can test our entry
2- Translation
Just to translate you balances- it is perfect with reports
GL : Currency> Translation
So we have to enable that option to our ledger from Ledger
Option
Now you can do it by selecting the Target currency and the proper
period then click on Translate
Now you will find the new Translated Ledger
3- Revaluation
To re-evaluate the current balances
GL: Currency>Revaluation
Now the automatic journal has been created to update the rate
You can check the balance after posting the journal
4- Reporting Currency
The main benefits is seeing copy of the detailed transactions by
different currency
- Find your Ledger
- Click on update Icon
Click on update Icon on front of the Reporting Currency
Then Click on Add reporting Currency
- You must assign the new ledger to another responsibility
So I added new responsibility
Then assign this responsibility to your user name
Now we need to assign the new ledger to the new responsibility
Do not forget to open the period in the new responsibility
And assign the rate for the new ledger
Now you can enter any Journal by EGP and see it by SAR
Budget
1- Define the Budget
-
-
- Enter name and starting period to end period
- Then Click on Open Next Year
-
- Make sure completed normal
2- Define the Organization
The accounts ranges
To control the Budget
You have to enable budgetary Control
From ledger option
Repeat the step number 2 define Organization
Now after enter the range click on Budgetary control
Also you can define the Budget Control
And assign by the blow Profile Option:
Budgetary Control Group
Now enter the budget amount
Click on Create Journal
Give it name and select the category
Click on Check Fund then Ok
Click on Reserve Funds then Ok
Then Done
Make sure the journals have been created
Now find the Budget Journal for posting
And select
Then Post
You can check the budget and actual
Cross Validation
Make sure the Flag available on your Structure
Find your structure then click Ok
Give it name
Give the Error Message
Include all Values
Then Exclude only what you need
Now we are testing
Security
The List of Value must have the option of security
Then after saving you can Enable the security on Segment
Now we will define the security
Now Assign
FSG
Financial Statement Generator.
TO RUN THE REQUEST
THEN SUBMIT
TO SHOW ACCOUNT DETAILS
