Inventory Management System
Introduction
Purpose
The purpose of this SRS document is to provide a detailed description of the requirements
for the Inventory Management System (IMS). It outlines the system's functional and
non-functional requirements, interfaces, performance criteria, and design constraints. This
document serves as a guide for stakeholders to understand the system's capabilities and as
a reference for developers during the system's design and implementation phases.
Scope
The IMS aims to streamline and automate the management of inventory in various
businesses. The system will track inventory levels, orders, sales, and deliveries. It will also
generate reports and alerts for low stock levels. The primary users of the system include
inventory managers, sales staff, and administrators.
Definitions, Acronyms, and Abbreviations
● IMS: Inventory Management System
● SKU: Stock Keeping Unit
● UI: User Interface
● API: Application Programming Interface
References
● IEEE Std 830-1998, IEEE Recommended Practice for Software Requirements
Specifications
● Inventory Management Best Practices
Overview
This document is organised into several sections, each detailing different aspects of the
system requirements. The sections include general description, functional requirements,
interface requirements, performance requirements, design constraints, non-functional
attributes, preliminary schedule and budget, appendices, uses of the SRS document, FAQs
on SRS format, and conclusion.
General Description
Product Perspective
The IMS is a standalone system designed to integrate with existing sales and accounting
systems. It will provide real-time updates on inventory levels and support multiple user roles
with varying access levels.
Product Functions
● Track and manage inventory levels
● Record and process sales orders
● Generate inventory reports
● Provide alerts for low stock levels
● Support user authentication and role-based access control
User Characteristics
The primary users of the IMS include:
● Inventory Managers: Oversee stock levels and manage orders.
● Sales Staff: Record sales transactions and check inventory availability.
● Administrators: Manage user accounts and system settings.
Constraints
● The system must comply with industry standards for data security and privacy.
● The system should be scalable to handle the growth of the business.
● The system should be compatible with major web browsers and operating systems.
Assumptions and Dependencies
● Users have basic computer literacy.
● The system will have reliable internet access.
● Integration with external systems (e.g., sales, accounting) will be feasible.
Functional Requirements
Inventory Management
● FR1.1: The system shall allow users to add, update, and delete inventory items.
● FR1.2: The system shall track inventory levels in real-time.
● FR1.3: The system shall support the categorization of inventory items.
Order Management
● FR2.1: The system shall record sales orders.
● FR2.2: The system shall update inventory levels upon order completion.
● FR2.3: The system shall provide order history and status tracking.
Reporting
● FR3.1: The system shall generate reports on inventory levels, sales, and order
history.
● FR3.2: The system shall allow users to export reports in various formats (e.g., PDF,
Excel).
Alerts and Notifications
● FR4.1: The system shall provide alerts for low stock levels.
● FR4.2: The system shall notify users of pending orders and overdue deliveries.
User Management
● FR5.1: The system shall support user authentication.
● FR5.2: The system shall allow administrators to manage user roles and permissions.
Interface Requirements
User Interface
● IR1.1: The system shall provide a user-friendly interface accessible via web
browsers.
● IR1.2: The UI shall support responsive design to be usable on various devices (e.g.,
desktops, tablets, smartphones).
API Interface
● IR2.1: The system shall provide APIs for integration with external systems (e.g.,
sales, accounting).
● IR2.2: The APIs shall support standard protocols (e.g., REST, SOAP).
Performance Requirements
● PR1: The system shall handle up to 10,000 inventory items.
● PR2: The system shall process transactions within 2 seconds.
● PR3: The system shall support up to 100 concurrent users without performance
degradation.
Design Constraints
● DC1: The system shall be developed using open-source technologies to reduce
costs.
● DC2: The system shall adhere to modular design principles for scalability and
maintainability.
● DC3: The system shall comply with GDPR and other relevant data protection
regulations.
Non-Functional Attributes
Security
● NFA1: The system shall use encryption for data transmission and storage.
● NFA2: The system shall implement role-based access control.
Usability
● NFA3: The system shall provide an intuitive and easy-to-navigate interface.
● NFA4: The system shall include user documentation and tutorials.
Reliability
● NFA5: The system shall have an uptime of 99.9%.
● NFA6: The system shall support data backup and recovery mechanisms.
Preliminary Schedule and Budget
Schedule
● Phase 1: Requirements Analysis (1 month)
● Phase 2: System Design (2 months)
● Phase 3: Development (4 months)
● Phase 4: Testing (2 months)
● Phase 5: Deployment and Training (1 month)
Preliminary Budget
● Development Team: ₹50000
● Hardware and Software: ₹10000
● Testing: ₹5000
● Deployment and Training: ₹5000
● Contingency: ₹5000
● Total Budget: ₹75000
Appendices
Appendix A: Glossary
● SKU: Stock Keeping Unit
● API: Application Programming Interface
Appendix B: References
● IEEE Std 830-1998
● Inventory Management Best Practices
Uses of SRS Document
● Communication: Acts as a communication tool between stakeholders and
developers.
● Documentation: Serves as a formal documentation of the system requirements.
● Development Guide: Provides a roadmap for the development team.
● Validation: Ensures that the system meets the specified requirements through
validation.
Conclusion
The SRS document for the Inventory Management System provides a thorough description
of the system's requirements. It serves as a foundation for the design, development, and
implementation of the system, ensuring that all stakeholders have a clear understanding of
the system's capabilities and constraints. Proper adherence to this SRS will help in
delivering a robust and efficient inventory management solution.
