TITLE : WORKING WITH MICROSOFT WORD
AIM
To work with MS WORD for creating, formatting, printing, saving and
inserting table in a document.
ALGORITHM
1.1 Create and Save a Document:
STEP 1: Open Microsoft Word.
STEP 2: Click on "File" in the top-left corner.
STEP 3: Select "New" to create a new document.
STEP 4: Type or input the content into the document.
STEP 5: Click on "File" again and then select "Save As."
STEP 6: Choose the location where we want to save the document, enter a file
name, select the file format, and click "Save."
1.2 Format the Text Document:
STEP 1: Select the text we want to format.
STEP 2: Use options in the Home tab to apply font styles, sizes, colors,
alignment, and text formatting like bold, italic, underline, etc.
1.3 Spell Check the Document:
STEP 1: Click on the "Review" tab in the ribbon.
STEP 2: Click on "Spelling & Grammar" to initiate the spell check.
STEP 3: Follow the prompts to review and correct spelling and grammar errors
in the document.
1.4 Print the Document:
STEP 1: Click on the "File" tab.
STEP 2: Select "Print" from the options.
STEP 3: Set printing options such as printer, number of copies, and page range.
STEP 4: Click "Print" to print the document.
1.5 Mail Merge in MS-Word:
STEP 1: Prepare the main document and data source (e.g., Excel spreadsheet).
STEP 2: Go to the "Mailings" tab and click on "Start Mail Merge."
STEP 3: Select the type of document we want to create (e.g., Letters,
Envelopes).
STEP 4: Choose "Select Recipients" and click "Use an Existing List" to select
the data source.
STEP 5: Insert merge fields into the main document where we want
personalized data.
STEP 6: Preview the merged documents and complete the merge.
1.6 Table Creation in MS-Word:
STEP 1: Click on the "Insert" tab.
STEP 2: Click on "Table" and select the desired number of rows and columns.
STEP 3: Enter data into the table cells.
STEP 4: Use options in the Table Tools tabs (Design, Layout) to format the
table, add or remove rows/columns, merge or split cells, etc.
RESULT:
By following these steps, we can effectively work with Microsoft Word
for creating, formatting, printing, saving, and inserting tables in a document.
TITLE : WORKING WITH MICROSOFT EXCEL
AIM
To work with MS EXCEL for creating, editing, formatting, freezing,
printing, saving and inserting charts in a worksheet.
ALGORITHM
2.1 Create and Save a New Workbook:
STEP 1: Open Microsoft Excel.
STEP 2: Click on "File" in the top-left corner.
STEP 3: Select "New" and then "Blank Workbook" to create a new workbook.
STEP 4: Save the workbook by clicking on "File" > "Save As," choose the
location, enter a file name, and select the file format. Click "Save."
2.2 Entering Data into Worksheet:
STEP 1: Navigate to the worksheet where we want to enter data.
STEP 2: Click on the cell where we want to enter data.
STEP 3: Start typing the data.
STEP 4: Press Enter to move to the next cell or use arrow keys to navigate.
2.3 Editing Data of Worksheet:
STEP 1: Double-click on the cell we want to edit or press F2.
STEP 2: Make the necessary changes.
STEP 3: Press Enter to confirm the changes.
2.4 Formatting the Text in the Cells:
STEP 1: Select the cell(s) we want to format.
STEP 2: Use options in the Home tab to apply font styles, sizes, colors,
alignment, and text wrapping.
2.5 Formatting the Numbers in the Cells:
STEP 1: Select the cell(s) containing numbers.
STEP 2: Use options in the Home tab or the Format Cells dialog box (Ctrl + 1)
to apply number formats, decimal places, and other formatting options.
2.6 Formatting Cells:
STEP 1: Select the cell(s) we want to format.
STEP 2: Right-click and choose "Format Cells" or press Ctrl + 1.
STEP 3: Use the tabs in the Format Cells dialog box to apply formatting such as
font, number, alignment, fill, border, etc.
2.7 Copying Format of Cell Along with Data Format:
STEP 1: Select the cell with the desired format.
STEP 2: Click on the "Format Painter" button in the Home tab.
STEP 3: Click on the cell(s) we want to apply the format to.
2.8 Changing the Height and Width of Cells:
STEP 1: Select the row(s) or column(s) we want to resize.
STEP 2: Hover over the boundary of the selected row(s) or column(s) until the
cursor changes to a double-sided arrow.
STEP 3: Click and drag to resize.
2.9 Freezing Titles, Splitting Screen:
STEP 1: Select the row below and/or the column to the right of where we want
to freeze.
STEP 2: Click on "View" > "Freeze Panes" and select the desired option.
2.10 Enter Formulae for Calculation in the Cells:
STEP 1: Select the cell where we want the result.
STEP 2: Type the formula (e.g., =A1+B1) or use functions.
STEP 3: Press Enter to calculate the result.
2.11 Copying the Formula Over a Range of Cells:
STEP 1: Select the cell with the formula.
STEP 2: Use the fill handle (small square at the bottom-right corner) to drag and
copy the formula over the range of cells.
2.12 Inserting Built-in Functions into the Cells:
STEP 1: Select the cell where we want to insert the function.
STEP 2: Click on "Formulas" > "Insert Function."
STEP 3: Choose the desired function from the list and follow the prompts to
enter arguments.
2.13 Create Graphs for the Data Using ChartWizard:
STEP 1: Select the data we want to include in the chart.
STEP 2: Click on "Insert" > "Chart."
STEP 3: Choose the desired chart type and follow the prompts to customize the
chart.
2.14 Format Graphs in Excel:
STEP 1: Click on the chart to select it.
STEP 2: Use options in the Chart Tools tabs (Design, Format) to format the
chart elements.
2.15 Printing of Worksheet:
STEP 1: Click on "File" > "Print."
STEP 2: Set printing options such as printer, number of copies, and page range.
STEP 3: Click "Print" to print the worksheet.
RESULT:
By following these steps, we can effectively work with Microsoft Excel
for creating, editing, formatting, freezing, printing, saving, and inserting charts
in a worksheet.
TITLE : WORKING WITH MICROSOFT POWERPOINT
AIM
To work with MS POWERPOINT for creating, inserting slides, inserting
pictures, transition effects and slide show of a presentation.
ALGORITHM
3.1 Create and Save a New Presentation:
STEP 1: Open Microsoft PowerPoint.
STEP 2: Click on "File" in the top-left corner.
STEP 3: Select "New" to create a new presentation.
STEP 4: Choose a design template for the presentation or start with a blank
slide.
STEP 5: Type or insert the contents into the slides.
STEP 6: Click on "File" again and select "Save As."
STEP 7: Choose the location where we want to save the presentation, enter a
file name, select the file format (e.g., .pptx), and click "Save."
3.2 Choose Auto Layout for a New Slide:
STEP 1: Go to the "Home" tab in the ribbon.
STEP 2: Click on the "New Slide" dropdown arrow.
STEP 3: Select a slide layout from the available options. PowerPoint will
automatically apply the layout to a new slide.
3.3 Insert Text and Pictures into a Blank Slide:
STEP 1: Click on the slide where we want to insert text and/or pictures.
STEP 2: To insert text, click on the placeholder boxes on the slide and start
typing.
STEP 3: To insert pictures, click on the "Insert" tab in the ribbon.
STEP 4: Click on "Pictures" to insert an image from the computer, or "Online
Pictures" to search and insert an image from the web.
3.4 Insert New Slides into the Presentation:
STEP 1: Go to the "Home" tab in the ribbon.
STEP 2: Click on the "New Slide" dropdown arrow.
STEP 3: Select the slide layout we want for the new slide. PowerPoint will
insert a new slide with the selected layout after the current slide.
3.5 Apply Slide Transition Effects:
STEP 1: Click on the slide to which we want to apply the transition effect.
STEP 2: Go to the "Transitions" tab in the ribbon.
STEP 3: Click on the dropdown arrow next to "Transition to This Slide."
STEP 4: Select the desired transition effect from the available options.
3.6 Slide Show:
STEP 1: To start the slide show from the beginning, click on the "Slide Show"
tab in the ribbon.
STEP 2: Click on the "From Beginning" button.
STEP 3: Use arrow keys, mouse clicks, or presenter tools to navigate through
the slides during the slideshow.
RESULT:
By following these steps, we can effectively work with Microsoft
PowerPoint for creating, inserting slides, inserting pictures, applying transition
effects, and presenting a slideshow.
